Your Opportunity:

Public Health, CDC & Screening is currently recruiting for an Administrative Support V position to join the Communicable Disease Control (CDC) program.

This is an advanced in-scope leadership position, ideal for a highly organized and proactive professional. The successful candidate will also provide advanced administrative support to the program manager, associate manager, and/or director, and serve as a key resource for department staff.

Key responsibilities include:

• Providing leadership and mentorship to other administrative support staff.
• Managing complex and high-volume administrative workloads.
• Overseeing staff schedules and task assignments.
• Troubleshooting and resolving operational issues and system challenges.
• Supporting meeting preparation and follow-up.
• Managing email communications and information flow.
• Handling financial processes, including invoicing and expense claims.
• Developing and maintaining orientation and training materials.
• Providing payroll coordination and support.

This role requires someone who thrives in a fast-paced, dynamic environment. Strong communication and customer service skills are essential, along with the ability to prioritize, think critically, and manage conflict effectively. The successful candidate will be detail-oriented, self-directed, and able to work independently while also fostering teamwork across the CDC program.

The position requires the ability to work on-site and in-person at your assigned CDC office on a rotational basis. This position will be part of Primary Care Alberta effective November 18, 2024. By applying on this posting, if you are the successful candidate, you agree to and will become an employee of Primary Care Alberta.

Description:

As an Administrative Support V, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.

• Transition Company: Primary Care Alberta
• Classification: Administrative Support V
• Union: AUPE GSS
• Unit and Program: Communicable Disease Control
• Primary Location: Sheldon M Chumir Health Centre
• Location Details: Eligible to work hybrid (on/off site) within Alberta
• Multi-Site: Not Applicable
• FTE: 1.00
• Posting End Date: 14-AUG-2025
• Employee Class: Regular Full Time
• Date Available: 08-SEP-2025
• Hours per Shift: 7.75
• Length of Shift in weeks: 6
• Shifts per cycle: 30
• Shift Pattern: Days, Weekends
• Days Off: As Per Rotation
• Minimum Salary: $28.45
• Maximum Salary: $34.60
• Vehicle Requirement: Not Applicable

Required Qualifications:

Completion of post-secondary education (e.g. certificate in office or business administration).

Additional Required Qualifications:

• Minimum of one year of recent experience (within the last two years) providing administrative support in a Communicable Disease Control (CDC) program (notifiable disease reporting, outbreak management, or immunization program support).
• Advanced proficiency with Microsoft Office applications, including Word, Outlook, PowerPoint, Visio, Teams, SharePoint, and Excel, specifically with functions such as formulas, pivot tables, and data manipulation, in a fast-paced, professional environment.
• Demonstrated in-scope leadership experience leading and managing administrative support teams, including task delegation.
• Proven ability to support senior leaders (managers and directors) with a wide range of administrative and coordination duties.
• Experience using health systems and tools such as Netcare, Connect Care, CDOM, and ESP.

Preferred Qualifications:

As required.

Please note:

All postings close at 23:59 MT of the posting end date indicated.

Security Screening:

A satisfactory criminal record check and/or Vulnerable Sector Search is required prior to your first day of work. Additionally, all employees have an ongoing duty to disclose any charges or convictions that may occur during their employment with AHS.