About the role
We are currently seeking a full-time permanent Administrative Associate to join our Administration & Solutions team. This dynamic and resourceful role requires the ability to anticipate needs, communicate effectively, think critically, and identify problems and offer solutions. This role possesses a high level of professionalism and confidentiality in addition to strong organizational skills. We are looking for someone who can determine and modify their priorities independently while maintaining a focused and calm demeanor. The ideal candidate will be tech-savvy and be ready to contribute to the development of automated processes.
The duties and responsibilities of the Administrative Associate include but are not limited to:
- Expense Management: Compiles receipts and prepares extensive expense reports for approval and payment, ensuring timely completion and proper client coding.
- Travel: Arranges and coordinates travel including international travel, schedules and follows up on reservations and itineraries, and RSVPs for special events.
- Client Support:
- Coordinates logistics of meetings, including room bookings and requesting technical, audio-visual and catering support as required
- Organizes, copies and maintains administrative files, correspondence and other records/materials as required. Assists with pitch book binding if required, using in-house binding system.
- Prepare printed material for events and meetings, coordinating with client teams on output requirements where required.
- Event Support: Supports Marketing & Sales Enablement team with client events including but not limited to booking, planning, liaising with clients for invitations and following up.
- Business Management:
- Continually looks for opportunities to develop, automate and digitize processes within the Administration and Solutions team.
- Acts as an alternate resource/backup for the other Administrative Assistants.
- Acts as a first point of contact for our clients at reception.
- Ad Hoc Project Support: Assumes ad hoc projects as they arise in support of management, including the gathering and compiling of data from various sources for weekly meetings, organizing and managing logistics for client events (including venue booking), researching and tracking key client dates and ensure team is assigned to attend / call-in, assist with contact record data optimization for CRM, etc.
About RPIA
RP Investment Advisors (RPIA) is a specialized fixed income manager with expertise in corporate bonds and active interest rate management. The firm was founded in 2009 by a highly experienced team that has now grown to over 100 people including investment and risk professionals. We take an active, innovative approach to fixed income to offer our investors what we believe is a better way to meet their objectives.
15 years in, we are now managing $14 billion for a broad investor base of institutions and private clients. RPIA remains independent, privately owned by employees who have over $250 million invested alongside our clients. Our team actively collaborates to ensure that our clients benefit from our shared expertise and that we are well-positioned to meet the challenges of a constantly changing market environment.
About the role
We are currently seeking a full-time permanent Administrative Associate to join our Administration & Solutions team. This dynamic and resourceful role requires the ability to anticipate needs, communicate effectively, think critically, and identify problems and offer solutions. This role possesses a high level of professionalism and confidentiality in addition to strong organizational skills. We are looking for someone who can determine and modify their priorities independently while maintaining a focused and calm demeanor. The ideal candidate will be tech-savvy and be ready to contribute to the development of automated processes.
The duties and responsibilities of the Administrative Associate include but are not limited to:
- Expense Management: Compiles receipts and prepares extensive expense reports for approval and payment, ensuring timely completion and proper client coding.
- Travel: Arranges and coordinates travel including international travel, schedules and follows up on reservations and itineraries, and RSVPs for special events.
- Client Support:
- Coordinates logistics of meetings, including room bookings and requesting technical, audio-visual and catering support as required
- Organizes, copies and maintains administrative files, correspondence and other records/materials as required. Assists with pitch book binding if required, using in-house binding system.
- Prepare printed material for events and meetings, coordinating with client teams on output requirements where required.
- Event Support: Supports Marketing & Sales Enablement team with client events including but not limited to booking, planning, liaising with clients for invitations and following up.
- Business Management:
- Continually looks for opportunities to develop, automate and digitize processes within the Administration and Solutions team.
- Acts as an alternate resource/backup for the other Administrative Assistants.
- Acts as a first point of contact for our clients at reception.
- Ad Hoc Project Support: Assumes ad hoc projects as they arise in support of management, including the gathering and compiling of data from various sources for weekly meetings, organizing and managing logistics for client events (including venue booking), researching and tracking key client dates and ensure team is assigned to attend / call-in, assist with contact record data optimization for CRM, etc.
About RPIA
RP Investment Advisors (RPIA) is a specialized fixed income manager with expertise in corporate bonds and active interest rate management. The firm was founded in 2009 by a highly experienced team that has now grown to over 100 people including investment and risk professionals. We take an active, innovative approach to fixed income to offer our investors what we believe is a better way to meet their objectives.
15 years in, we are now managing $14 billion for a broad investor base of institutions and private clients. RPIA remains independent, privately owned by employees who have over $250 million invested alongside our clients. Our team actively collaborates to ensure that our clients benefit from our shared expertise and that we are well-positioned to meet the challenges of a constantly changing market environment.