Research Assistant II Healthy Cities Healthier Lives
About the role
Research Assistant II
The Healthy Cities Healthier Lives Research Program, led by Dr. Gillian Booth, is seeking a highly motivated individual with excellent leadership, interpersonal, communication, and critical thinking skills for the position of Research Assistant II. This research program is located within the MAP Centre for Urban Health Solutions. MAP is Canada’s largest research centre focused on health equity and the social determinants of health. Internationally recognized for groundbreaking science and innovation, MAP develops and implements real-world, evidence-driven program and policy solutions that disrupt cycles of socioeconomic exclusion and poor health.
The Healthy Cities Healthier Lives Research Program is currently looking for a Assistant II. The successful candidate will work closely with a team of research scientists and staff to carry out research activities for The T1ME Trial which aims to test the effectiveness of an innovative model of “high frequency, low touch” care to improve glycemic and personal outcomes for people living with T1D. The Assistant II may also help with other research projects with the Healthy Cities program.
The primary role of the Research Assistant II includes providing essential assistance, organizational and administrative support to research projects. The Level II Research Assistant has more autonomy in participant interactions, provides day to day assistance to students and junior researchers, and is introduced to data analysis and reporting tasks. Additionally, this includes the Research Assistant I tasks such as collecting and recording data through survey and in-depth interviewing, , processing of data, following research procedures, screening of study participants including obtaining consent, and labeling and shipping study related material. Research Assistants also contribute to the funding and grant processes by providing information, helping quality check documentation, and liaising with internal and external partners.
Research may take place in a clinical, or community, and thus tasks may vary depending on the nature of the research.
This position builds on the Research Level I position and progresses to Research Coordination.
Don’t meet every single requirement? Studies have shown that people in underrepresented communities are less likely to apply to jobs when they don’t meet every single qualification. We are dedicated to building an inclusive workplace, so if you’re excited about this role but your past experience doesn’t align perfectly, we still welcome you to apply.
Duties & Responsibilities:
Due to variable nature of position, this list is to be used as a guide only.
Research Duties (55% of work time)
The Research Assistant II supports and assists the research activities needed for each project.
Non-Laboratory Research Tasks
Collect, compile, update and provide basic statistical information and other data to generate and prepare reports and other documentation to support study related data and create data abstracts.
Collect and assist in the processing and compilation, verification, maintenance, and archiving of research data.
Collect, transcribe, organize, quality control, and data enter study related data.
Support the preparation of forms (e.g., reimbursement forms).
REB applications
May be the point of contact for external and internal partners for data collection purposes.
May engage in data processing activities as needed for the project (i.e., Cleaning/coding data in specific programs).
.
Perform literature searches/data mining on requested topics through databases and provide relevant articles to PI or research team.
Interact with various departments such as medical records, and with internal and external stakeholders in order to provide administrative support.
Participate in/join committees (LKSI, UHT, REDI, CARESA, external).
Recruitment and Coordination of Study Participants
Act as the on-site point of contact for the studies at participating community/healthcare organizations.
Administer quantitative surveys to study participants at participating community organizations using online survey tool (data collection).
Provide feedback to participants and research staff and arranges follow-ups, as required.
Develop / maintain trusted relationships with participants, on- and off-site staff, community site contacts and stakeholders.
Provide professional personal support, and coaching/guidance to research participants, identify and refer clients to health improvement resources and medical care (agencies/programs) as required.
Provide personal guidance to study participants for specific health goals, ensure proper documentation of conversations, and progress tracking.
Recruit study participants through various means, sometimes in collaboration with study team or staff at participating community organizations.
Screen participants and obtain required documentation.
Develop and maintain accurate records of participant’s data and progress during projects (including eligibility criteria, recruitment info, sample collections, follow-up, and results of tests, and other relevant information).
Collect data via phone calls, interviews, chart abstraction.
Follow strict protocols for participant interactions.
Prepare reimbursement forms and payment requisitions for study-related invoices and expenses.
Facilitate compensation of study participants under direction of study team/PI.
Travel to participant sites as required.
Administrative Duties (40% of work time)
Develop correspondence and other relevant documentation, including letters, memos, reports, invoices, abstracts, forms etc. to support the activities of the research team and Principal Investigator.
Participate in database processing and management.
Organize video/teleconference meetings for research studies, including contacting attendees and preparing meeting materials.
Prepare REB/CTO submissions relative to the initiation and conduct of individual studies. Register study protocols.
Collect conflict of interest forms.
Help maintain CVs of the PIs, and external partners.
With support from study team/PI creates slides for webinars, written study reports scientific meetings, and conferences.
General office (incld. virtual) duties, e.g., filing, mailings, courier services, photocopying, printing, scanning, distributing information etc.
Post on social media (Facebook and Twitter).
Day to Day Project and Staff Guidance Tasks (5% of work time)
May assist in training research students, new recruits (Research Assistant I’s), summer students, Ph.D. students in collecting data, and coordinating summer student’s schedules.
May support onboarding and mentoring of incoming research assistants, providing them with resources to conduct their day-to-day tasks, answering all of their questions, supporting them as they integrate into the team.
May handle operations of the research team (incl. Research contracts, research financial (invoices, p-card, payment requisitions forms), HR (payroll, job descriptions, interviews), budgets, education (courses), reporting deadlines, and overall day to day management of the team's resources (ordering supplies, manage office space).
Performs cross functional and other duties as assigned and/or requested.
All staff are expected to carry out their assigned duties and responsibilities in a manner which prioritizes patient and employee safety and confidentiality. Key accountabilities in this regard include:
Strict compliance with patient/employee confidentiality practices and policies
Strict compliance with patient/employee safety practices and standards.
Appropriate identification, reporting and response to patient/employee confidentiality breaches in accordance with established policies and procedures
Appropriate identification, reporting and response to patient/employee safety risks and incidents/events in accordance with established policies and procedures.
Qualifications:
Undergraduate Degree and 1 year of relevant experience, OR demonstrable equivalent combination of specialized education and experience.
TCPS CORE 2 is preferred (Completed within first 2 weeks of hire)
Health Canada Division 5 is preferred (Completed within first 2 weeks of hire)
Good clinical practice certificate is an asset (Completed within first 2 weeks of hire)
Responsible Conduct of Research is an asset
SOCRA recommended
Demonstrated knowledge of Type 1 and Type 2 Diabetes and diabetes prevention.
Demonstrated knowledge of medical and scientific terminology.
Social media skills are an asset.
Knowledge of research ethics, confidentiality, and documentation standards.
Comfortable working with data sets an asset.
Awareness of social determinants of health, sensitivity and awareness of issues impacting research participants.
Strong computer skills, particularly database, spreadsheet, and word processing.
Ability to learn and use reference management systems and research databases.
PowerPoint skills: able to develop slide decks that help create interest/visual appeal in presentations is an asset.
Experience with a reference manager (i.e. EndNote, Mendeley, etc.) is preferred.
Statistical knowledge and analysis, Windows access, advance excel training is an asset
[Intermediate] Excellent communication (verbal/written) and interpersonal skills are necessary
[Intermediate] Able to keep written records
[Intermediate] Able to understand written and verbal direction
[Intermediate] Progressively responsible experience in a clerical position
[Intermediate] Patience, compassion, Non-judgmental and interest serving priority populations.
[Basic] Problem Solving
[Basic] Computer Skills
[Basic] Ability to work independently and as part of a team
[Basic] Excellent attention to detail
[Basic] Proven ability to learn new skills
[Basic] Excellent organizational skills to manage multiple tasks in a timely manner and flexibility to adapt to changing workload
[Basic] Ability to work in a diverse team environment
[Basic] Ability to work long hours to complete complex/delayed tasks
[Basic] Able to take initiative
[Basic] Able to work in a fast paced, adaptable environment.
We strive to provide a recruitment process that is barrier-free and in compliance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code. We understand that you may require an accommodation at any stage of the recruitment process. When you are contacted, please inform the Talent Acquisition Specialist and we will work with you to meet your accommodation needs. We want to emphasize that all accommodation requests are handled with the utmost confidentiality, respecting your privacy and dignity.
About Unity Health Toronto
Unity Health Toronto, comprised of Providence Healthcare, St. Joseph’s Health Centre and St. Michael’s Hospital, works to advance the health of everyone in our urban communities and beyond. Our health network serves patients, residents and clients across the full spectrum of care, spanning primary care, secondary community care, tertiary and quaternary care services to post-acute through rehabilitation, palliative care and long-term care, while investing in world-class research and education.
Research Assistant II Healthy Cities Healthier Lives
About the role
Research Assistant II
The Healthy Cities Healthier Lives Research Program, led by Dr. Gillian Booth, is seeking a highly motivated individual with excellent leadership, interpersonal, communication, and critical thinking skills for the position of Research Assistant II. This research program is located within the MAP Centre for Urban Health Solutions. MAP is Canada’s largest research centre focused on health equity and the social determinants of health. Internationally recognized for groundbreaking science and innovation, MAP develops and implements real-world, evidence-driven program and policy solutions that disrupt cycles of socioeconomic exclusion and poor health.
The Healthy Cities Healthier Lives Research Program is currently looking for a Assistant II. The successful candidate will work closely with a team of research scientists and staff to carry out research activities for The T1ME Trial which aims to test the effectiveness of an innovative model of “high frequency, low touch” care to improve glycemic and personal outcomes for people living with T1D. The Assistant II may also help with other research projects with the Healthy Cities program.
The primary role of the Research Assistant II includes providing essential assistance, organizational and administrative support to research projects. The Level II Research Assistant has more autonomy in participant interactions, provides day to day assistance to students and junior researchers, and is introduced to data analysis and reporting tasks. Additionally, this includes the Research Assistant I tasks such as collecting and recording data through survey and in-depth interviewing, , processing of data, following research procedures, screening of study participants including obtaining consent, and labeling and shipping study related material. Research Assistants also contribute to the funding and grant processes by providing information, helping quality check documentation, and liaising with internal and external partners.
Research may take place in a clinical, or community, and thus tasks may vary depending on the nature of the research.
This position builds on the Research Level I position and progresses to Research Coordination.
Don’t meet every single requirement? Studies have shown that people in underrepresented communities are less likely to apply to jobs when they don’t meet every single qualification. We are dedicated to building an inclusive workplace, so if you’re excited about this role but your past experience doesn’t align perfectly, we still welcome you to apply.
Duties & Responsibilities:
Due to variable nature of position, this list is to be used as a guide only.
Research Duties (55% of work time)
The Research Assistant II supports and assists the research activities needed for each project.
Non-Laboratory Research Tasks
Collect, compile, update and provide basic statistical information and other data to generate and prepare reports and other documentation to support study related data and create data abstracts.
Collect and assist in the processing and compilation, verification, maintenance, and archiving of research data.
Collect, transcribe, organize, quality control, and data enter study related data.
Support the preparation of forms (e.g., reimbursement forms).
REB applications
May be the point of contact for external and internal partners for data collection purposes.
May engage in data processing activities as needed for the project (i.e., Cleaning/coding data in specific programs).
.
Perform literature searches/data mining on requested topics through databases and provide relevant articles to PI or research team.
Interact with various departments such as medical records, and with internal and external stakeholders in order to provide administrative support.
Participate in/join committees (LKSI, UHT, REDI, CARESA, external).
Recruitment and Coordination of Study Participants
Act as the on-site point of contact for the studies at participating community/healthcare organizations.
Administer quantitative surveys to study participants at participating community organizations using online survey tool (data collection).
Provide feedback to participants and research staff and arranges follow-ups, as required.
Develop / maintain trusted relationships with participants, on- and off-site staff, community site contacts and stakeholders.
Provide professional personal support, and coaching/guidance to research participants, identify and refer clients to health improvement resources and medical care (agencies/programs) as required.
Provide personal guidance to study participants for specific health goals, ensure proper documentation of conversations, and progress tracking.
Recruit study participants through various means, sometimes in collaboration with study team or staff at participating community organizations.
Screen participants and obtain required documentation.
Develop and maintain accurate records of participant’s data and progress during projects (including eligibility criteria, recruitment info, sample collections, follow-up, and results of tests, and other relevant information).
Collect data via phone calls, interviews, chart abstraction.
Follow strict protocols for participant interactions.
Prepare reimbursement forms and payment requisitions for study-related invoices and expenses.
Facilitate compensation of study participants under direction of study team/PI.
Travel to participant sites as required.
Administrative Duties (40% of work time)
Develop correspondence and other relevant documentation, including letters, memos, reports, invoices, abstracts, forms etc. to support the activities of the research team and Principal Investigator.
Participate in database processing and management.
Organize video/teleconference meetings for research studies, including contacting attendees and preparing meeting materials.
Prepare REB/CTO submissions relative to the initiation and conduct of individual studies. Register study protocols.
Collect conflict of interest forms.
Help maintain CVs of the PIs, and external partners.
With support from study team/PI creates slides for webinars, written study reports scientific meetings, and conferences.
General office (incld. virtual) duties, e.g., filing, mailings, courier services, photocopying, printing, scanning, distributing information etc.
Post on social media (Facebook and Twitter).
Day to Day Project and Staff Guidance Tasks (5% of work time)
May assist in training research students, new recruits (Research Assistant I’s), summer students, Ph.D. students in collecting data, and coordinating summer student’s schedules.
May support onboarding and mentoring of incoming research assistants, providing them with resources to conduct their day-to-day tasks, answering all of their questions, supporting them as they integrate into the team.
May handle operations of the research team (incl. Research contracts, research financial (invoices, p-card, payment requisitions forms), HR (payroll, job descriptions, interviews), budgets, education (courses), reporting deadlines, and overall day to day management of the team's resources (ordering supplies, manage office space).
Performs cross functional and other duties as assigned and/or requested.
All staff are expected to carry out their assigned duties and responsibilities in a manner which prioritizes patient and employee safety and confidentiality. Key accountabilities in this regard include:
Strict compliance with patient/employee confidentiality practices and policies
Strict compliance with patient/employee safety practices and standards.
Appropriate identification, reporting and response to patient/employee confidentiality breaches in accordance with established policies and procedures
Appropriate identification, reporting and response to patient/employee safety risks and incidents/events in accordance with established policies and procedures.
Qualifications:
Undergraduate Degree and 1 year of relevant experience, OR demonstrable equivalent combination of specialized education and experience.
TCPS CORE 2 is preferred (Completed within first 2 weeks of hire)
Health Canada Division 5 is preferred (Completed within first 2 weeks of hire)
Good clinical practice certificate is an asset (Completed within first 2 weeks of hire)
Responsible Conduct of Research is an asset
SOCRA recommended
Demonstrated knowledge of Type 1 and Type 2 Diabetes and diabetes prevention.
Demonstrated knowledge of medical and scientific terminology.
Social media skills are an asset.
Knowledge of research ethics, confidentiality, and documentation standards.
Comfortable working with data sets an asset.
Awareness of social determinants of health, sensitivity and awareness of issues impacting research participants.
Strong computer skills, particularly database, spreadsheet, and word processing.
Ability to learn and use reference management systems and research databases.
PowerPoint skills: able to develop slide decks that help create interest/visual appeal in presentations is an asset.
Experience with a reference manager (i.e. EndNote, Mendeley, etc.) is preferred.
Statistical knowledge and analysis, Windows access, advance excel training is an asset
[Intermediate] Excellent communication (verbal/written) and interpersonal skills are necessary
[Intermediate] Able to keep written records
[Intermediate] Able to understand written and verbal direction
[Intermediate] Progressively responsible experience in a clerical position
[Intermediate] Patience, compassion, Non-judgmental and interest serving priority populations.
[Basic] Problem Solving
[Basic] Computer Skills
[Basic] Ability to work independently and as part of a team
[Basic] Excellent attention to detail
[Basic] Proven ability to learn new skills
[Basic] Excellent organizational skills to manage multiple tasks in a timely manner and flexibility to adapt to changing workload
[Basic] Ability to work in a diverse team environment
[Basic] Ability to work long hours to complete complex/delayed tasks
[Basic] Able to take initiative
[Basic] Able to work in a fast paced, adaptable environment.
We strive to provide a recruitment process that is barrier-free and in compliance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code. We understand that you may require an accommodation at any stage of the recruitment process. When you are contacted, please inform the Talent Acquisition Specialist and we will work with you to meet your accommodation needs. We want to emphasize that all accommodation requests are handled with the utmost confidentiality, respecting your privacy and dignity.
About Unity Health Toronto
Unity Health Toronto, comprised of Providence Healthcare, St. Joseph’s Health Centre and St. Michael’s Hospital, works to advance the health of everyone in our urban communities and beyond. Our health network serves patients, residents and clients across the full spectrum of care, spanning primary care, secondary community care, tertiary and quaternary care services to post-acute through rehabilitation, palliative care and long-term care, while investing in world-class research and education.