If you are committed to public service, enjoy collaborating with others, share our values and have a desire to learn and grow, join The City of Calgary. City employees deliver the services, run the programs and operate the facilities which make a difference in our community. We support work-life balance, promote physical and psychological safety, and offer competitive wages, pensions, and benefits. Together we make Calgary a great place to make a living, a great place to make a life.

The City is committed to fostering a respectful, inclusive and equitable workplace which is representative of the community we serve. We welcome those who have demonstrated a commitment to upholding the values of equity, diversity, inclusion, anti-racism and reconciliation. Applications are encouraged from members of groups that are historically disadvantaged and underrepresented. Accommodations are available during the hiring process, upon request.

As the Administrative Assistant, you will provide administrative support to senior managers and staff in the Major Event Emergency Management Section (MEEMS). Primary duties include:

• Schedule and organize meetings, workshops, presentations and planning sessions.
• Act as the first point of contact and answer inquiries from clients and vendors or direct them to appropriate level of staff.
• Help with preparing reports, manuals, lesson plans, presentations, organizational charts, agendas, handouts, correspondence, executive reports and information items.
• Prepare, verify and track weekly duty returns and ensure standby, call out, extra time pay is processed correctly.
• Order office supplies and equipment.
• Reconcile invoices and forward for payments.
• Receive, open and forward incoming/outgoing mail, couriers, faxes and emails.
• Scan and classify documents.
• Assist with the pay duty program as needed.
• Take minutes for meetings.

Qualifications

• A High School diploma or equivalency (e.g., G.E.D.) and the completion of courses in office administration.
• A minimum of 3 years of office administrative experience.
• Intermediate proficiency in Microsoft Office (Word, Publisher, Excel, PowerPoint and Outlook) and Adobe Acrobat Pro DC is required.
• A strong attention to detail and well developed written communication skills are required.
• Previous experience in a law enforcement environment will be considered an asset.
• Success in this position requires efficiency and thoroughness, service orientation, stress tolerance and team building and teamwork. An effective communicator with a focus on results and the ability to build strong relationships.

Pre-employment Requirements

• An enhanced security clearance will be conducted.
• Successful applicants must provide proof of qualifications. Education obtained from out of country must have or be able to obtain, an Education Credential Assessment (ECA) for confirmation of equivalent credentials.

Union: CUPE Local 38

Business Unit: Calgary Police Service

Position Type: 1 Temporary (up to 12 months)

Location: 5111 - 47 Street N.E.

Compensation: Pay Grade 6 $ 33.29- 44.52 per hour

Days of Work: This position typically works a 5 day

work week with 1 day off in each 3 week cycle.

Hours of work: Standard 35 hour work week

Audience: Internal/External

Apply By: July 9, 2025

Job ID #: 312299