Clinical Health Information Management Specialist (CHIMS) - Health Records
About the role
Company Bio
At Quinte Health, our four hospitals unite under the core values of Imagine It’s You, Value Everyone, We All Make a Difference, and Stronger Together. We work as one team to enhance lives, improve access to high-quality care, and build healthier communities—right where people need it most.
Located in the scenic town of Bancroft—on the edge of Algonquin Park—North Hastings Hospital (NHH) offers a perfect mix of career fulfillment and outdoor adventure. Enjoy a close-knit community, breathtaking nature, and year-round activities like snowmobiling, fishing, and water sports.
As the smallest and most rural of Quinte Health’s hospitals, NHH provides 24/7 emergency care (including emergency obstetrics), inpatient services, diagnostics, physiotherapy, and telemedicine—working closely with local and regional health teams.
At NHH, you're more than a healthcare provider—you’re family. Join a passionate, tight-knit team dedicated to making a difference every day!
Position Summary
Please note that the wage range for the Registered Clinical Health Information Management Specialist (CHIMS) – Health Records position is $32.77 to $33.83 per hour. Applicants who begin employment prior to obtaining registration with the Canadian Health Information Management Association (CHIMA) will be compensated at the uncertified rate of $30.56 to $31.90 per hour until registration is successfully completed.
Required
- Active member in good standing with the Canadian Health Information Management Association or certification with the Canadian Health Information Management Association obtained within six months of start date. Preference will be given to fully qualified candidates.
- Must have proof of current CPE credits or, a recent graduate (in the last 12 months) and can provide proof of diploma.
- Knowledge and use of Folio.
- Knowledge of Medical Staff Rules & Regulations, Public Hospitals Act, Personal Health Information Privacy Act and other pertinent legislation.
- For internal candidates, disciplinary and attendance records will be considered.
Duties
- Reviews health records quantitatively to ascertain that records meet necessary criteria, and reports errors and/or omissions.
- Monitors and maintains a system for charts that are past due and reports to Manager and notifies physicians that are delinquent in chart completion.
- Assembles records for permanent filing.
- Receives, evaluates and responds to correspondence, telephone requests and in-person inquiries regarding release of health records.
- Attends at court with the health record, under subpoena.
- Assesses information in health records and assigns codes according to the International Classification of Diseases (ICD-10CA) and Canadian Classification of Interventions (CCI) and maintains abstracting data base.
- Retrieves patient charts from previous admissions and directs to appropriate floor/unit on admission.
- Answers telephone, takes messages, screens and re routes calls.
- Assumes responsibility for microfilming process.
- Files charts in main dept. and alternate storage areas.
- Participates in departmental QA Programs.
- Other duties as assigned.
Equal Opportunity
We thank all interested candidates for their response, however, only those chosen for an interview will be contacted. Quinte Health is an equal opportunity employer committed to meeting needs under the Canadian Charter of Rights and Freedom and the Ontario Human Rights Code. Our Recruitment process follows the Accessibility for Ontarians with Disabilities Act in order to provide a fair and equitable process for all candidates. Applicants requiring accommodation through the recruitment/interview process are encouraged to contact the Human Resources Department at 613-969-7400 x2577 or humanresources@quintehealth.ca for assistance.
Physical Demands Analysis
Strength
- Required Rarely – lifting, carrying, pushing/pulling.
Mobility
- Required Frequently – prolonged sitting.
- Required Occasionally – standing and walking on hard surfaces.
- Required Rarely – crouching/squatting, climbing, balancing.
Dexterity
- Required Often – prolonged fine finger movement.
- Required Frequently – gripping/grasping.
- Required Rarely - reaching.
About Quinte Health
Quinte Health provides a wide range of high quality health care services to 160,000 people living in the 7000 square kilometre region of Prince Edward and Hastings Counties and the southeast portion of Northumberland County.
Care is provided through four hospitals - Belleville General Hospital, North Hastings Hospital, Prince Edward County Memorial Hospital and Trenton Memorial Hospital - and includes four emergency departments, operating rooms at three sites, a rehabilitation day hospital, children's treatment centre, ambulatory care clinics, community mental health programs and a range of diagnostic services. There are inpatient beds for acute medical patients, intensive care, obstetrics, paediatrics, mental health, complex continuing care, rehabilitation and surgery.
Our 1700 staff members, along with 364 professional staff with privileges including doctors, nurse practitioners and mid-wives, provide primary and secondary patient care. Through partnership and innovation, the teams at the four hospitals of Quinte Health provide exceptional health care services to the residents of the area, close to home.
Our vision over the next five years is to foster healthier, more connected people and communities. We will achieve this by working even more closely between our teams, hospitals and partners to provide care as close to home as possible and to help build a stronger health care system for the future. The pandemic has reinforced the value of teamwork and collaboration, and that we are indeed stronger together. Many of the challenges facing hospitals today can only be solved in true partnership.
Our Values: Imagine it's you, Value everyone, Stronger Together, and We all make a difference.
Clinical Health Information Management Specialist (CHIMS) - Health Records
About the role
Company Bio
At Quinte Health, our four hospitals unite under the core values of Imagine It’s You, Value Everyone, We All Make a Difference, and Stronger Together. We work as one team to enhance lives, improve access to high-quality care, and build healthier communities—right where people need it most.
Located in the scenic town of Bancroft—on the edge of Algonquin Park—North Hastings Hospital (NHH) offers a perfect mix of career fulfillment and outdoor adventure. Enjoy a close-knit community, breathtaking nature, and year-round activities like snowmobiling, fishing, and water sports.
As the smallest and most rural of Quinte Health’s hospitals, NHH provides 24/7 emergency care (including emergency obstetrics), inpatient services, diagnostics, physiotherapy, and telemedicine—working closely with local and regional health teams.
At NHH, you're more than a healthcare provider—you’re family. Join a passionate, tight-knit team dedicated to making a difference every day!
Position Summary
Please note that the wage range for the Registered Clinical Health Information Management Specialist (CHIMS) – Health Records position is $32.77 to $33.83 per hour. Applicants who begin employment prior to obtaining registration with the Canadian Health Information Management Association (CHIMA) will be compensated at the uncertified rate of $30.56 to $31.90 per hour until registration is successfully completed.
Required
- Active member in good standing with the Canadian Health Information Management Association or certification with the Canadian Health Information Management Association obtained within six months of start date. Preference will be given to fully qualified candidates.
- Must have proof of current CPE credits or, a recent graduate (in the last 12 months) and can provide proof of diploma.
- Knowledge and use of Folio.
- Knowledge of Medical Staff Rules & Regulations, Public Hospitals Act, Personal Health Information Privacy Act and other pertinent legislation.
- For internal candidates, disciplinary and attendance records will be considered.
Duties
- Reviews health records quantitatively to ascertain that records meet necessary criteria, and reports errors and/or omissions.
- Monitors and maintains a system for charts that are past due and reports to Manager and notifies physicians that are delinquent in chart completion.
- Assembles records for permanent filing.
- Receives, evaluates and responds to correspondence, telephone requests and in-person inquiries regarding release of health records.
- Attends at court with the health record, under subpoena.
- Assesses information in health records and assigns codes according to the International Classification of Diseases (ICD-10CA) and Canadian Classification of Interventions (CCI) and maintains abstracting data base.
- Retrieves patient charts from previous admissions and directs to appropriate floor/unit on admission.
- Answers telephone, takes messages, screens and re routes calls.
- Assumes responsibility for microfilming process.
- Files charts in main dept. and alternate storage areas.
- Participates in departmental QA Programs.
- Other duties as assigned.
Equal Opportunity
We thank all interested candidates for their response, however, only those chosen for an interview will be contacted. Quinte Health is an equal opportunity employer committed to meeting needs under the Canadian Charter of Rights and Freedom and the Ontario Human Rights Code. Our Recruitment process follows the Accessibility for Ontarians with Disabilities Act in order to provide a fair and equitable process for all candidates. Applicants requiring accommodation through the recruitment/interview process are encouraged to contact the Human Resources Department at 613-969-7400 x2577 or humanresources@quintehealth.ca for assistance.
Physical Demands Analysis
Strength
- Required Rarely – lifting, carrying, pushing/pulling.
Mobility
- Required Frequently – prolonged sitting.
- Required Occasionally – standing and walking on hard surfaces.
- Required Rarely – crouching/squatting, climbing, balancing.
Dexterity
- Required Often – prolonged fine finger movement.
- Required Frequently – gripping/grasping.
- Required Rarely - reaching.
About Quinte Health
Quinte Health provides a wide range of high quality health care services to 160,000 people living in the 7000 square kilometre region of Prince Edward and Hastings Counties and the southeast portion of Northumberland County.
Care is provided through four hospitals - Belleville General Hospital, North Hastings Hospital, Prince Edward County Memorial Hospital and Trenton Memorial Hospital - and includes four emergency departments, operating rooms at three sites, a rehabilitation day hospital, children's treatment centre, ambulatory care clinics, community mental health programs and a range of diagnostic services. There are inpatient beds for acute medical patients, intensive care, obstetrics, paediatrics, mental health, complex continuing care, rehabilitation and surgery.
Our 1700 staff members, along with 364 professional staff with privileges including doctors, nurse practitioners and mid-wives, provide primary and secondary patient care. Through partnership and innovation, the teams at the four hospitals of Quinte Health provide exceptional health care services to the residents of the area, close to home.
Our vision over the next five years is to foster healthier, more connected people and communities. We will achieve this by working even more closely between our teams, hospitals and partners to provide care as close to home as possible and to help build a stronger health care system for the future. The pandemic has reinforced the value of teamwork and collaboration, and that we are indeed stronger together. Many of the challenges facing hospitals today can only be solved in true partnership.
Our Values: Imagine it's you, Value everyone, Stronger Together, and We all make a difference.