Health Information Management Professional (TFT 1.0 FTE)
About the role
Position Information
Posting Number:
ROM25-068E RP2
Title:
Health Information Management Professional (TFT 1.0 FTE)
Position Status:
Temporary Full-time
Contract End Date:
09/30/2026
FTE:
1.0
Job Schedule:
Days
Department:
Clinical Information Services
Union:
CUPE Local 942
Site:
Royal Ottawa Mental Health Centre
About The Royal
As one of Canada’s foremost mental health care and academic health science centres, The Royal has a clear purpose: to get more people living with mental illness into recovery faster. This is at the core of everything we do and it is driven by the passion, focus and dedication of our employees. Every day, the work that we do transforms the lives of people with mental illness through specialized mental healthcare, advocacy, research and education.
The Health Information Management Professional is responsible for ensuring the delivery of complete and accurate clinical records in full compliance with provincial legislation, Accreditation Canada and standards of practice within an established time frame following the completion of any active episode of care and information management process and liaises directly with clinical staff to facilitate this mandate.
Duties:
Quantitative\Qualitative Analysis of Clinical Records for Completeness
- Performs a quantitative/qualitative analysis of the clinical record for completeness, accuracy, validity to ensure information meets hospital accreditation standards, statutory and legal requirements
- Assign lab reports electronically to physicians
- Verification of scanned documents in the electronic medical record system
- Audits scanned documents before destruction Verification of scanned documents in the electronic medical record
Completion of NACRS abstracts and RAI tool:
- Resolves/clarifies conflicting, missing or unclear information with physician
- Abstracts and codes Electroconvulsive Therapy visits
Closing of Out-Patient Visits:
- Periodically print list of open outpatient visits and review charts and direct to appropriate physician to complete closure procedure.
Other duties:
- Provide back-up assistance to other Clinical Record duties as needed to cover sick/vacation leave.
- Assists staff with questions as related to clinical records
- Training of H.I.M. students from Community College.
- Works in a manner that is in compliance with staff and patient/client safety practices, policies and procedures of the Royal.
- Ensures a work environment that is conducive to the Royal’s Harassment-Free Workplace policy.
- Other duties as required by the Director/Manager of the Service.
Qualifications:
- College diploma – Health Information Management (HIM) required.
- Certification with and member in ‘good standing’ with Canadian Health Information Management Association (CHIMA) required.
- Intermediate computer skills – Microsoft Office (Word/Excel).
- Keyboarding skills, speed of 20 words per minute with high accuracy.
- Good organizational skills and interpersonal skills.
- Strong attention to detail.
- Excellent communication skills both verbal and written.
- Excellent attendance.
- Ability to work under pressure.
- Ability to manage heavy workload and meet deadlines.
- Demonstrated experience with ICD 10 coding.
- Knowledge and experience with MediTech an asset.
- English level A- is mandatory in oral expression, oral comprehension, reading and writing. Bilingual (French/English) is considered an asset.
Salary Range:
$33.08 to $36.29 per hour
Additional Information
- All applicants must provide a recent resume that clearly indicate that they meet the required qualifications.
- The Royal sincerely thanks all applicants for their interest in a career with us; however, only those applicants selected for an interview will be contacted.
- All new hires will be required to obtain a clear and valid Criminal Record or Vulnerable Sector Records Check as a pre-condition of employment.
- The Royal Ottawa Health Care Group is committed to equity and inclusion in the workplace. Our commitment is rooted in the belief that a diverse workforce enhances the quality of care and organizational strength. We encourage applications from members of equity-deserving communities and welcome individuals from all backgrounds. Upon request, accommodations due to disability are available throughout the recruitment process.
About Royal Ottawa Mental Health Centre
The Royal is one of Canada’s foremost mental health care and academic health science centres. Our mandate is simple: to get more people living with mental illness into recovery faster. The Royal combines the delivery of specialized mental health care, advocacy, research and education to transform the lives of people with complex and treatment resistant mental illness. The Royal Ottawa Foundation for Mental Health raises funds that support The Royal’s work while placing a sharp focus on awareness building through the You Know Who I Am campaign.
The Royal Ottawa Health Care Group (ROHCG) is made up of:
* The Royal Ottawa Mental Health Centre (ROMHC) - a new 188-bed state-of-the-art mental health facility located in Ottawa;
* The Brockville Mental Health Centre (BMHC) - a specialized 219-bed psychiatric facility located in Brockville;
* The University of Ottawa Institute of Mental Health Research (IMHR) - home of leading-edge multidisciplinary research programs that investigate the biological and psychological factors contributing to mental illness and innovative ways to treat mental illness;
* Royal Ottawa Place (ROP) - a 96-bed long-term residential care centre located in Ottawa; and
* The Royal Ottawa Foundation for Mental Health - the fundraising organization that supports mental health research, capital projects and equipment purchases on behalf of the Royal Ottawa Health Care Group.
Health Information Management Professional (TFT 1.0 FTE)
About the role
Position Information
Posting Number:
ROM25-068E RP2
Title:
Health Information Management Professional (TFT 1.0 FTE)
Position Status:
Temporary Full-time
Contract End Date:
09/30/2026
FTE:
1.0
Job Schedule:
Days
Department:
Clinical Information Services
Union:
CUPE Local 942
Site:
Royal Ottawa Mental Health Centre
About The Royal
As one of Canada’s foremost mental health care and academic health science centres, The Royal has a clear purpose: to get more people living with mental illness into recovery faster. This is at the core of everything we do and it is driven by the passion, focus and dedication of our employees. Every day, the work that we do transforms the lives of people with mental illness through specialized mental healthcare, advocacy, research and education.
The Health Information Management Professional is responsible for ensuring the delivery of complete and accurate clinical records in full compliance with provincial legislation, Accreditation Canada and standards of practice within an established time frame following the completion of any active episode of care and information management process and liaises directly with clinical staff to facilitate this mandate.
Duties:
Quantitative\Qualitative Analysis of Clinical Records for Completeness
- Performs a quantitative/qualitative analysis of the clinical record for completeness, accuracy, validity to ensure information meets hospital accreditation standards, statutory and legal requirements
- Assign lab reports electronically to physicians
- Verification of scanned documents in the electronic medical record system
- Audits scanned documents before destruction Verification of scanned documents in the electronic medical record
Completion of NACRS abstracts and RAI tool:
- Resolves/clarifies conflicting, missing or unclear information with physician
- Abstracts and codes Electroconvulsive Therapy visits
Closing of Out-Patient Visits:
- Periodically print list of open outpatient visits and review charts and direct to appropriate physician to complete closure procedure.
Other duties:
- Provide back-up assistance to other Clinical Record duties as needed to cover sick/vacation leave.
- Assists staff with questions as related to clinical records
- Training of H.I.M. students from Community College.
- Works in a manner that is in compliance with staff and patient/client safety practices, policies and procedures of the Royal.
- Ensures a work environment that is conducive to the Royal’s Harassment-Free Workplace policy.
- Other duties as required by the Director/Manager of the Service.
Qualifications:
- College diploma – Health Information Management (HIM) required.
- Certification with and member in ‘good standing’ with Canadian Health Information Management Association (CHIMA) required.
- Intermediate computer skills – Microsoft Office (Word/Excel).
- Keyboarding skills, speed of 20 words per minute with high accuracy.
- Good organizational skills and interpersonal skills.
- Strong attention to detail.
- Excellent communication skills both verbal and written.
- Excellent attendance.
- Ability to work under pressure.
- Ability to manage heavy workload and meet deadlines.
- Demonstrated experience with ICD 10 coding.
- Knowledge and experience with MediTech an asset.
- English level A- is mandatory in oral expression, oral comprehension, reading and writing. Bilingual (French/English) is considered an asset.
Salary Range:
$33.08 to $36.29 per hour
Additional Information
- All applicants must provide a recent resume that clearly indicate that they meet the required qualifications.
- The Royal sincerely thanks all applicants for their interest in a career with us; however, only those applicants selected for an interview will be contacted.
- All new hires will be required to obtain a clear and valid Criminal Record or Vulnerable Sector Records Check as a pre-condition of employment.
- The Royal Ottawa Health Care Group is committed to equity and inclusion in the workplace. Our commitment is rooted in the belief that a diverse workforce enhances the quality of care and organizational strength. We encourage applications from members of equity-deserving communities and welcome individuals from all backgrounds. Upon request, accommodations due to disability are available throughout the recruitment process.
About Royal Ottawa Mental Health Centre
The Royal is one of Canada’s foremost mental health care and academic health science centres. Our mandate is simple: to get more people living with mental illness into recovery faster. The Royal combines the delivery of specialized mental health care, advocacy, research and education to transform the lives of people with complex and treatment resistant mental illness. The Royal Ottawa Foundation for Mental Health raises funds that support The Royal’s work while placing a sharp focus on awareness building through the You Know Who I Am campaign.
The Royal Ottawa Health Care Group (ROHCG) is made up of:
* The Royal Ottawa Mental Health Centre (ROMHC) - a new 188-bed state-of-the-art mental health facility located in Ottawa;
* The Brockville Mental Health Centre (BMHC) - a specialized 219-bed psychiatric facility located in Brockville;
* The University of Ottawa Institute of Mental Health Research (IMHR) - home of leading-edge multidisciplinary research programs that investigate the biological and psychological factors contributing to mental illness and innovative ways to treat mental illness;
* Royal Ottawa Place (ROP) - a 96-bed long-term residential care centre located in Ottawa; and
* The Royal Ottawa Foundation for Mental Health - the fundraising organization that supports mental health research, capital projects and equipment purchases on behalf of the Royal Ottawa Health Care Group.