Conference Marketing Coordinator, Faculty of Science
About the role
The Department of Biological Sciences within**** the Faculty of Science invites applications for a Conference Marketing Coordinator. This Recurring Part-time position is for approximately 3 months (based on length of grant funding), with the possibility of extension.
Hosted by the Sustainable Futures Lab at UCalgary, Take Back the Future is an international, virtual "Ungress" exploring bold and regenerative futures for our cities, communities, and planet. Students from around the world will collaborate in creative teams to imagine far-future scenarios and co-create innovative visions for Sustainable Futures.
The team leading the event is seeking a Conference Marketing Coordinator to support its planning and execution, with a focus on developing and managing digital assets and platforms to support student engagement, registration, communication, and participation. The ideal candidate is a strong communicator, creative thinker, and highly organized with demonstrated competencies in website development, social media strategy, and virtual event management.
This opportunity is (approximately 11 weeks, 35 hours/week) and is suitable for Work Integrated Learning.
Summary of Key Responsibilities (job functions include but are not limited to):
- Event platform management: Support the event team to set up and manage the online event management platform to ensure smooth, efficient registration and attendee communication.
- Event promotion: Contribute to the development and execution of a social media strategy to promote the event, raising visibility with a broad spectrum of students both domestically and internationally.
- Website management: Help update and maintain the event website to keep details accurate, engaging, and easy to navigate.
- Event execution: Work collaboratively with the team to ensure smooth execution of asynchronous and synchronous activities throughout the week of the event that engages participants and delivers on the congress' mission to engage in collective imagination and build global connections.
- Post-event wrap up: Assist in preparing post-event reporting, attendee follow-up collaterals (e.g. certificates), and plenary panel acknowledgements.
- Sustainable Futures Lab support: provide broader marketing support for the new/emerging Sustainable Futures Lab, a collaborative initiative that works with students, community associations, town and city councils, neighbourhood committees and other groups to address issues of common interest.
Qualifications / Requirements:
- Post-secondary education in Communications, Marketing, Public Relations, Journalism, Digital Media, or a related field is strongly preferred.
- Experience in a marketing, communications, or design support role is preferred.
- Experience with virtual event coordination and logistics support is an asset.
- Ability to write and edit content for a variety of platforms (web, email, social media, print), with skills to adapt tone and style is preferred.
- Experience with Squarespace, Adobe Creative Cloud tools (e.g., InDesign, Illustrator, Photoshop), or other design tools like Canva. Familiarity with online event management tools; such as Circle.so, Whova or similar platforms is an asset.
- Ability to take direction and work collaboratively.
- Strong organizational skills and attention to detail with the ability to manage multiple tasks and deadlines.
- Strong written and verbal communication skills.
- Interpersonal skills and ability to work effectively with diverse stakeholders in a collaborative team environment.
Application Deadline: September 24, 2025
We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.
This position is part of the AUPE bargaining unit, and falls under the Operational/Administrative Job Family, Phase 1.
For a listing of all management and staff opportunities at the University of Calgary, view our [Management and Staff Careers website](https://careers.ucalgary.ca/search/jobs?q=&ns_job_type_page=management- and- staff&cf%5Bjobfamily%5D%5B%5D=ASA&cf%5Bjobfamily%5D%5B%5D=FIN&cf%5Bjobfamily%5D%5B%5D=HRL&cf%5Bjobfamily%5D%5B%5D=HRS&cf%5Bjobfamily%5D%5B%5D=INT&cf%5Bjobfamily%5D%5B%5D=LBS&cf%5Bjobfamily%5D%5B%5D=MGT&cf%5Bjobfamily%5D%5B%5D=PRO&cf%5Bjobfamily%5D%5B%5D=RSS&cf%5Bjobfamily%5D%5B%5D=SKT&cf%5Bjobfamily%5D%5B%5D=SLT&cf%5Bjobfamily%5D%5B%5D=STU&cf%5Bjobfamily%5D%5B%5D=TEC&ns_faculty_unit_page=).
About the University of Calgary
UCalgary is Canada's entrepreneurial university, located in Canada's most enteprising city. It is a top research university and one of the highest- ranked universities of its age. Founded in 1966, its 36,000 students experience an innovative learning environment, made rich by research, hands-on experiences and entrepreneurial thinking. It is [Canada's leader in the creation of start-ups](https://ucalgary.ca/news/ucalgary-top-startup-creator- amongst-research-institutions-canada). Start something today at the University of Calgary. For more information, visit ucalgary.ca.
The University of Calgary has launched an institution-wide Indigenous Strategy committing to creating a rich, vibrant, and culturally competent campus that welcomes and supports Indigenous Peoples, encourages Indigenous community partnerships, is inclusive of Indigenous perspectives in all that we do.
As an equitable and inclusive employer, the University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their academic and professional success while they are here. In particular, we encourage members of the designated groups (women, Indigenous peoples, persons with disabilities, members of visible/racialized minorities, and diverse sexual orientation and gender identities) to apply. To ensure a fair and equitable assessment, we offer accommodation at any stage during the recruitment process to applicants with disabilities. Questions regarding [diversity] EDI at UCalgary can be sent to the[ Office of Institutional Commitments](https://www.ucalgary.ca/provost/strategic-initiatives/office- institutional-commitments) (equity@ucalgary.ca ) and requests for accommodations can be sent to Human Resources (hrhire@ucalgary.ca ).
_Do you have most but not all the qualifications? Research show that women, racialized and visible minorities, and persons with disabilities are less likely to apply for jobs unless they meet every single qualification. At UCalgary we are committed to achieving equitable, diverse, inclusive and accessible employment practices and workplaces and encourage you to apply if you believe you are right for this role. _
We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.
About University of Calgary
The University of Calgary is a leading Canadian university located in the nation's most enterprising city. The university has a clear strategic direction to become one of Canada's top five research universities, where research and innovative teaching go hand in hand, and where we fully engage the communities we both serve and lead. This strategy is called Eyes High, inspired by the university's Gaelic motto, which translates as 'I will lift up my eyes.’
Conference Marketing Coordinator, Faculty of Science
About the role
The Department of Biological Sciences within**** the Faculty of Science invites applications for a Conference Marketing Coordinator. This Recurring Part-time position is for approximately 3 months (based on length of grant funding), with the possibility of extension.
Hosted by the Sustainable Futures Lab at UCalgary, Take Back the Future is an international, virtual "Ungress" exploring bold and regenerative futures for our cities, communities, and planet. Students from around the world will collaborate in creative teams to imagine far-future scenarios and co-create innovative visions for Sustainable Futures.
The team leading the event is seeking a Conference Marketing Coordinator to support its planning and execution, with a focus on developing and managing digital assets and platforms to support student engagement, registration, communication, and participation. The ideal candidate is a strong communicator, creative thinker, and highly organized with demonstrated competencies in website development, social media strategy, and virtual event management.
This opportunity is (approximately 11 weeks, 35 hours/week) and is suitable for Work Integrated Learning.
Summary of Key Responsibilities (job functions include but are not limited to):
- Event platform management: Support the event team to set up and manage the online event management platform to ensure smooth, efficient registration and attendee communication.
- Event promotion: Contribute to the development and execution of a social media strategy to promote the event, raising visibility with a broad spectrum of students both domestically and internationally.
- Website management: Help update and maintain the event website to keep details accurate, engaging, and easy to navigate.
- Event execution: Work collaboratively with the team to ensure smooth execution of asynchronous and synchronous activities throughout the week of the event that engages participants and delivers on the congress' mission to engage in collective imagination and build global connections.
- Post-event wrap up: Assist in preparing post-event reporting, attendee follow-up collaterals (e.g. certificates), and plenary panel acknowledgements.
- Sustainable Futures Lab support: provide broader marketing support for the new/emerging Sustainable Futures Lab, a collaborative initiative that works with students, community associations, town and city councils, neighbourhood committees and other groups to address issues of common interest.
Qualifications / Requirements:
- Post-secondary education in Communications, Marketing, Public Relations, Journalism, Digital Media, or a related field is strongly preferred.
- Experience in a marketing, communications, or design support role is preferred.
- Experience with virtual event coordination and logistics support is an asset.
- Ability to write and edit content for a variety of platforms (web, email, social media, print), with skills to adapt tone and style is preferred.
- Experience with Squarespace, Adobe Creative Cloud tools (e.g., InDesign, Illustrator, Photoshop), or other design tools like Canva. Familiarity with online event management tools; such as Circle.so, Whova or similar platforms is an asset.
- Ability to take direction and work collaboratively.
- Strong organizational skills and attention to detail with the ability to manage multiple tasks and deadlines.
- Strong written and verbal communication skills.
- Interpersonal skills and ability to work effectively with diverse stakeholders in a collaborative team environment.
Application Deadline: September 24, 2025
We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.
This position is part of the AUPE bargaining unit, and falls under the Operational/Administrative Job Family, Phase 1.
For a listing of all management and staff opportunities at the University of Calgary, view our [Management and Staff Careers website](https://careers.ucalgary.ca/search/jobs?q=&ns_job_type_page=management- and- staff&cf%5Bjobfamily%5D%5B%5D=ASA&cf%5Bjobfamily%5D%5B%5D=FIN&cf%5Bjobfamily%5D%5B%5D=HRL&cf%5Bjobfamily%5D%5B%5D=HRS&cf%5Bjobfamily%5D%5B%5D=INT&cf%5Bjobfamily%5D%5B%5D=LBS&cf%5Bjobfamily%5D%5B%5D=MGT&cf%5Bjobfamily%5D%5B%5D=PRO&cf%5Bjobfamily%5D%5B%5D=RSS&cf%5Bjobfamily%5D%5B%5D=SKT&cf%5Bjobfamily%5D%5B%5D=SLT&cf%5Bjobfamily%5D%5B%5D=STU&cf%5Bjobfamily%5D%5B%5D=TEC&ns_faculty_unit_page=).
About the University of Calgary
UCalgary is Canada's entrepreneurial university, located in Canada's most enteprising city. It is a top research university and one of the highest- ranked universities of its age. Founded in 1966, its 36,000 students experience an innovative learning environment, made rich by research, hands-on experiences and entrepreneurial thinking. It is [Canada's leader in the creation of start-ups](https://ucalgary.ca/news/ucalgary-top-startup-creator- amongst-research-institutions-canada). Start something today at the University of Calgary. For more information, visit ucalgary.ca.
The University of Calgary has launched an institution-wide Indigenous Strategy committing to creating a rich, vibrant, and culturally competent campus that welcomes and supports Indigenous Peoples, encourages Indigenous community partnerships, is inclusive of Indigenous perspectives in all that we do.
As an equitable and inclusive employer, the University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their academic and professional success while they are here. In particular, we encourage members of the designated groups (women, Indigenous peoples, persons with disabilities, members of visible/racialized minorities, and diverse sexual orientation and gender identities) to apply. To ensure a fair and equitable assessment, we offer accommodation at any stage during the recruitment process to applicants with disabilities. Questions regarding [diversity] EDI at UCalgary can be sent to the[ Office of Institutional Commitments](https://www.ucalgary.ca/provost/strategic-initiatives/office- institutional-commitments) (equity@ucalgary.ca ) and requests for accommodations can be sent to Human Resources (hrhire@ucalgary.ca ).
_Do you have most but not all the qualifications? Research show that women, racialized and visible minorities, and persons with disabilities are less likely to apply for jobs unless they meet every single qualification. At UCalgary we are committed to achieving equitable, diverse, inclusive and accessible employment practices and workplaces and encourage you to apply if you believe you are right for this role. _
We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.
About University of Calgary
The University of Calgary is a leading Canadian university located in the nation's most enterprising city. The university has a clear strategic direction to become one of Canada's top five research universities, where research and innovative teaching go hand in hand, and where we fully engage the communities we both serve and lead. This strategy is called Eyes High, inspired by the university's Gaelic motto, which translates as 'I will lift up my eyes.’