Administrative Assistant - Document Specialist Job in Vancouver for BBA inc. |

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Administrative Assistant - Document Specialist

March 20 2021
Industries Architecture, Engineering and related
Categories Administrative assistant, Administrative, Clerical, Trades, Technicians, Construction
Vancouver, BC

Working for BBA means being part of a team of talented people who have the passion to succeed and the drive to excel in order to provide first-class service to clients.

Recognized for its extensive field experience and cutting-edge expertise, BBA has been delivering a comprehensive range of consulting engineering services for 40 years, from studies and design to commissioning and operational support. Our firm is supported by a network of offices across Canada to carry out mandates at the local, national and international levels.

BBA provides a stimulating and friendly working atmosphere. We focus on building teams with complementary talents and provide employees with a work environment conducive to developing their skills.

BBA is a Canada's Best Employer recipient from Kincentric and is part of the prestigious Platinum Club of the Best Managed Companies, which unites companies that have held onto their title for over six consecutive years. For BBA, making the list speaks to the rigour of our practices and our unique approach to employee and client relations.

To find out more about BBA, follow us on LinkedIn and connect with our talent acquisition specialists.

Type of position: Regular

Job Description

BBA is seeking a client-focused, adaptable and meticulous candidate to support our technical teams in preparing project documents and correspondence as well as updating project files. The Administrative Assistant/Document Specialist will focus mainly of editing content. Working closely with our engineers and technicians, the incumbent will be required to proofread and revise technical documents.

The successful candidate will also be involved in:

  • Revising documents, such as specifications, plans, reports and proposals
  • Ensuring the accuracy of cost tables
  • Formatting various documents
  • Gathering and completing the information necessary to prepare documents for various projects
  • Occasionally collaborating in office administration and carrying out the following tasks:
  • Answer general telephone calls
  • Receive employee requests and, where necessary, refer employees to the appropriate resource
  • Organize meetings
  • Make travel reservations, where necessary
  • Provide reception coverage when required


  • Diploma or degree in a relevant field
  • At least 5 years of experience in a similar position (in a range of fields) or any other combination of relevant education and experience
  • Proficient in the use of Microsoft Office
  • Ability to work on multiple files simultaneously
  • Strong organizational ability and high attention to detail
  • Excellent communication skills
  • Must be able to learn on the fly, adapt to varying situations and have the desire to achieve results
  • Collaborative team player who is able to maintain positive peer relationships and work across departments and disciplines
  • Asset: Experience in consulting engineering or any other professional service

BBA is committed to promoting diversity and employment equity. We thank you for your interest in our firm. Please note that only those candidates selected will be contacted.