Job Description - Administrative Assistant - Flight Operations (YVR-2019-5770-008659)
The initial review of applications will begin on the "Apply by Date" indicated. Applications received after this date may not be considered. Exception: Applications submitted to Jobs labeled as “Ongoing” in the Requisition ID, will be evaluated on an as needed basis. Please note that job postings will in general remain posted until such time as the position is filled.
Administrative Assistant - Flight Operations
Apply by Date: May 16, 2019
Primary Location: CA-BC-Vancouver
Job Type: Permanent
Number of Openings: 1
Purpose of Position:
To provide and coordinate support for Flight Operations crew members.
Assist with the distribution and maintenance of operationally required manuals and documentation (Bulletins, Notices, Alerts, Transmittal revisions (TR's), Safety Technical Bulletins (STB's), training documents, etc).
Assist with booking RAIC appointments, and preparing documentation for local airport authorities.
Filing to crew mail slots and personnel files. (Bid packages, pay advices, letters, certificates, PPC records, FAM flights, medicals, etc).
Maintain inventory and distribution of crew uniforms, luggage parts, headsets.
Control and post documents to the necessary information boards.
Provide general administrative support and maintenance within the Crew rooms (cleanliness, printer and fax machine toners, paper, supplies, etc).
Replenish and stock crew forms and coupons. (Onboard Product Compensation form, Jump Seat coupons, Employee Pass coupons, Passenger count forms, Airport forms/updates, etc).
Create, and maintain crew mail files.
Assist Onboard Product with cash deposits and pick up.
Update, forward, and reconcile reports. (Grooming, CARA crew snacks, etc.).
Update crew parking logs.
Order pilot business cards.
Update the Inflight Manager direct report lists.
Assist with the arrangement of hotel, travel, and boardroom bookings as requested.
Support and assist with Onboard product reconciliation process and the necessary Guestlogix data entries.
Distribute pick-up, and courier mail.
Answer crew inquires by phone, person, or email, and forward calls as necessary.
Assist in the coordination of crew room employee engagement planning/activities.
Perform general administrative duties as assigned.
Perform duties in accordance with established policies and procedures while giving primary consideration to personal safety, and the safety of co-workers and customers.
Other related duties as assigned.
The successful candidate must possess excellent problem solving and organizational skills and have the ability to work well under pressure, meet deadlines and work with minimum supervision.
Must have a minimum Grade 12 education.
Post-secondary diploma or college degree is an asset.
Previous work experience in the airline industry is an asset.
Previous work experience in an office environment is an asset.
This position demands meticulous work standards and exemplary interpersonal skills.
Candidate must possess excellent communication skills, both written and oral.
Strong knowledge of Microsoft Word, Excel and Outlook is required.
Bilingualism (English and French) is an asset.
This position requires working at least one day during the weekend.
Requisition ID: YVR-2019-5770-008659
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