Document Specialist / Administration Assistant Job in Edmonton for BBA inc. |

This job posting has expired.

Here are some similar positions.

Document Specialist / Administration Assistant

June 1 2021
Industries Architecture, Engineering and related
Categories Administrative, Clerical, CAD/DAO, Design, Drafting, Trades, Technicians, Construction
Edmonton, AB

Working for BBA means being part of a team of talented people who have the passion to succeed and the drive to excel in order to provide first-class service to clients.

Recognized for its extensive field experience and cutting-edge expertise, BBA has been delivering a comprehensive range of consulting engineering services for 40 years, from studies and design to commissioning and operational support. Our firm is supported by a network of offices across Canada to carry out mandates at the local, national and international levels.

BBA provides a stimulating and friendly working atmosphere. We focus on building teams with complementary talents and provide employees with a work environment conducive to developing their skills.

BBA is a Canada's Best Employer recipient from Kincentric and is part of the prestigious Platinum Club of the Best Managed Companies, which unites companies that have held onto their title for over six consecutive years. For BBA, making the list speaks to the rigour of our practices and our unique approach to employee and client relations.

To find out more about BBA, follow us on LinkedIn and connect with our talent acquisition specialists.

Type of position: Regular

Job Description

BBA is seeking a client-focused, adaptable and meticulous candidate to support our technical teams in preparing project documents and correspondence as well as updating project files. The Administrative Assistant/Document Control Specialist will focus mainly on the running of the office as well as managing the document interface with the client.

The successful candidate will also be involved in:
Office Administration & Receptionist:

  • Maintain and order office Supplies including coffee
  • Answer phone calls
  • Receive employee requests and, where necessary, refer employees to the appropriate resource
  • Welcome guests/ wifi log in/ Hotel reservations
  • Assist in making lunch reservations
  • Lead social committee/ event coordination
  • Submit Expense Reports
  • Onboarding new employees

Document Control Specialist:

  • Document process on various client platforms
  • Implementation of client technical standards
  • Development and implementation of process flows
  • Vendor documentation processing and coding


  • 2- 4 years of relevant work experience
  • Proficient in the use of Microsoft Office
  • Ability to work on multiple files simultaneously
  • Strong organizational ability and high attention to detail
  • Excellent communication skills
  • Must be able to learn on the fly, adapt to varying situations and have the desire to achieve results
  • Collaborative team player who is able to maintain positive peer relationship
  • Experience with other DC systems, such as Tdocs, Enterprise Bridge
  • Experience with AutoCad, database tools and/or Suncor document control process is a great asset

BBA is committed to promoting diversity and employment equity. We thank you for your interest in our firm. Please note that only those candidates selected will be contacted.