Reporting to the Executive Assistant Team Lead, the Executive Assistant is responsible for providing administrative tasks to one or several function(s) within the organization
Major Responsibilities and Accountabilities
Perform a full range of administrative and to a senior leader.
Follow up on deadlines and commitments to or from senior management
Collect, track, and analyze data information/data using Excel and other programs
Review and summarize information submitted to senior management and may attend and/or takes minutes of meetings
Deal with sensitive and confidential information
Work on Business priorities and identify process improvements to create efficiency for leadership team
Assist with preparation of presentations including written proposals, graphics, and electronic presentations (e.g. PPT);
Apply appropriate discretion and due diligence to ensure accuracy when preparing and promptly completing all required documentation (i.e. reports, etc.) correspondence/communications, tables, charts, files, etc. video conferencing etc.); escalate issues where appropriate
Participate in special projects which may include, development plans, special reporting, organizing and designing PowerPoint presentations
Liaison with multiple project teams, senior management teams and clients
Administrative Support activities may include, but are not limited to:
Co-ordinate meetings/manages calendars
Assist in planning and execution of corporate employee events.
Arrange travel, which includes, researching various possibilities to ensure time/cost effectiveness
Complete timesheets, ensuring timesheets are completed and on time
Complete expense reports
Order all supplies
Critical Skills and Competencies Characteristics
Stakeholder Management experienced in collaborating with multiple stakeholders internally and externally
Administration: experienced in managing a diverse range of administrative tasks
A diploma in Office Administration
Minimum 5 years of experience as an Executive Assistant working with Senior Leaders, executives and stakeholders
Experience assisting a senior leader or executive to compile, process and analyze data to prepare for presentations or reports
Experience drafting proposals and presentations on behalf of senior leader or executive
Strong knowledge and or experience of a Agile Environment
Experience working in a fast pace IT environment
Strong Communication Skills written/orally
Excellent attention to detail and Time Management skills
OVERALL SKILLS - ABILITIES
Strong customer services skills
Proficient in Microsoft Office Suite including Excel, Word, Outlook and PowerPoint
Advanced degree of discretion and judgment while interfacing with important customers and clients and highly sensitive information
Facilitate and encourage collaboration and work as one team
Ability to navigate through uncertainty and change within the organization
Since you are applying from outside Canada, you application will be moderated by our team. You will receive an email once it’s been approved.
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“You must be legally entitled to work in Canada in order for your application to be considered.
I am legally entitled to work in Canada “
Application from outside Canada
Finding an employer that will assist you in your work permit without knowing you is utopic.. Employers simply do not consider non-resident applications. We strongly recommend that you immigrate to Canada before you start looking for employment.