Fundraising Coordinator Job in Vancouver for The Salvation Army Harbour Light |

Fundraising Coordinator

November 17 2020
Industries Non-profit organisation - NPO
Categories Administrative, Clerical, Govt., NPO, Social & Community work, Govt., NPO, Social & Community Work
Vancouver, BC



  • Mon – Fri, 8.30am to 4.30 pm (some rotation required) Must be willing/able to work Christmas Day.

Please note: this is a temporary contract of 12-months, with possibility of extension. Job functions described in this posting are typical of the position, but changes may occur as we continue adapting programs and activities during the pandemic. This position is typically based in the office full-time; however, in alignment with our safety plan, after orientation, the incumbent can anticipate working remotely at least 2 days per week.


Position Purpose Summary:

Fundraising Coordinator works with the Director of Administration and Executive Director to plan and execute annual fundraising campaigns and special events to raise charitable contributions and increase community awareness. They are responsible for developing and maintaining relationship with donors and funders. They will participate in the planning and execution of holiday and special events at Harbour Light, including coordinating the Vancouver Santa Shuffle.


  • Collaborates with the Director of Administration and Executive Director to establish annual fundraising targets and strategies for raising funds
  • Develops and implements donor data management and donor recognition processes
  • Cultivates relationships with current donors through prompt email and phone correspondence, face to face visits, socializing, recognition events, etc., seeking to increase their financial support of Harbour Light
  • Researches and creates profiles for, and develops relationships with prospective donors, foundations, government, and corporate partners
  • Handles ongoing accurate and efficient donation data entry with careful attention to donor designations and requests; maintains up-to-date donor information
  • Ensures donation processes and practices are aligned with Canada Revenue Agency requirements and fundraising best practices
  • Prepares, prints, and distributes tax receipts, acknowledgement letters, and thank you letters ongoing during the year and at year-end
  • Develops promotional materials, annual fundraising, and other related materials (brochures, annual reviews, fact sheets, etc.) in consultation with the Director of Administration and Executive Director.
  • Liaises with businesses, community groups, service clubs, schools, churches, etc. to coordinate speaking engagements, donation drives, and corporate giving
  • Researches grant opportunities; coordinates applications; liaises with program and finance staff to submit applications; writes grant proposals
  • Provides donor relations support for Harbour Light’s food procurement program, which may include data entry, receipting, donor recognition, and other tasks associated with in-kind donations


  • Coordinates the Vancouver Santa Shuffle, including fulfilling the duties of the local Race Director
  • Organizes and promotes fundraising events and fundraising-focused projects
  • Collaborates with other staff to coordinate and execute holiday events, community events, presentations, etc.
  • Analyzes event performance and trends, prepares reports and makes recommendations
  • Maintains event calendar with critical path to ensure deadlines are met


  • Liaises with the DHQ PR & Development team to achieve mutual goals
  • Represents Harbour Light during the capital campaign process, as needed
  • Provides administrative support as necessary
  • May supervises regular volunteers and event volunteers
  • Provides tours of the Harbour Light to individuals and groups
  • Assists in the development of related policy and procedures
  • Works occasional holidays, evenings, and weekends as required for events Must be willing/able to work Christmas Day.


  • The successful applicant will have relevant post-secondary education and/or professional development courses.
  • At least two years of prior related experience including fundraising, coordinating events, administrative assistance and database management experience.


  • Willingness to adhere to the Mission and Values of The Salvation Army
  • Must demonstrate ability to treat clients with dignity and respect
  • Excellent written and verbal communication skills, particularly confidence in public speaking, persuasive writing, active listening, and ability to adapt messages to different audiences.
  • Intermediate to advanced proficiency in Microsoft Word, Excel, and Outlook
  • Current Certification in First Aid/CPR (or willingness to be trained)
  • Willingness to provide Criminal Records Review Program (CRRP) clearance to work with vulnerable adults

PREFERRED SKILLS/capabilities:

  • Experience with fundraising in a not-for-profit environment
  • Detail-oriented with a high level of accuracy
  • Ability to prioritize and manage multiple tasks and a variety of demands in a fast-paced environment
  • Prompt response that is friendly, diplomatic and donor centric, while ensuring compliance with all policies and regulations
  • High standards of integrity, judgement, and the ability to cultivate and maintain relationships of trust and confidentiality
  • Flexible, self-motivated, meets deadlines
  • Experience with social media management would be an asset
  • Demonstrated commitment to ongoing learning and professional development to stay informed about fundraising trends and the organization’s mission and objectives

Successful candidates, prior to hiring, may be required to provide:

  • Background check consent
  • A clear vulnerable sector screening
  • A clean drivers abstract
  • Completion of our online Armatus Abuse Training and required Health and Safety training
Apply now!