Paralegal (Bilingual) Job in Montreal for The First Nations Financial Management Board (FMB) | Jobs.ca
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Paralegal (Bilingual)

April 28 2020
Industries Bank, Insurance, Financial services
Categories Administrative, Clerical, Generalist, Legal, Paralegal
Montreal, QC • Remote

Are you looking for a meaningful, purpose-led career within a growing organization that is supporting reconciliation? Come work with a passionate team where your contributions matter.


The First Nations Financial Management Board (FMB) is a national First Nations-led Institution that, upon request, supports First Nations in developing sound financial governance practices. Since 2006, the FMB has worked with over 200 First Nations governments to support them to develop financial administration laws and to seek one of our certifications.

FMB is committed to our employees, their health & wellness and professional development. We are an inclusive, growing workplace that encourages engagement, diversity, and growth.


Position Overview

Reporting to the Legal Counsel, the Paralegal provides effective legal and administrative support to the Market Development, Financial Administration Laws & Stakeholder Relations team while handling multiple and simultaneous imposed deadlines. Effective communication and the ability to handle a high volume of work is essential to this position.

The Paralegal prepares materials such as draft responses/informal review and reports on Financial Administration Laws (“FALs”) and Financial Administration By-Laws (“FABs”). Significant attention to detail, initiative and accuracy is essential for success.


Accountabilities

  • FAL and FAB Reviews;
  • Complete preliminary informal reviews of FALs and FABs;
  • Maintain record management HPRM and CRM systems for FAL and FAB documents;
  • Prepare FAL and FAB materials for the Standards, Approvals and Certification Committee and Board meetings;
  • Conduct reviews of FABs submitted or coordinate with External legal Counsel to determine compliance with FMB Standards and provide opinion to the Minister of Indigenous Services Canada for submission to the SAC Committee and Board;
  • Prepare and coordinate FAB packages for Ministerial approval;
  • Coordinate, draft and review FAL amendments and FAL updates upon request;
  • Receive formal requests in preparation for Board meetings; coordinate same with BDMs and First Nations;
  • Organize and act as support for select FAL & FAB10 year grant workshops to clients and various stakeholders;
  • Organize secondary review of FALs;
  • Respond to inquiries regarding FAL/FAB Standards and the Sample FAL/FAB related to compliance approval;
  • Provide support in the creation, secure maintenance, and retention of documents;
  • Develop a deep understanding of FAL standards;
  • May be requested to design, implement, and deliver FAL/FAB workshops to clients and various stakeholders;
  • Respond to inquiries regarding FAL/FAB Standards and the Sample FAL/FAB related to compliance approval.


FMS testing

  • Remain up to date with FMS testing dates;
  • Draft BCRs and FAL updates re updating FALs for FMS testing purposes; send and track receipt of same;
  • Coordinate with CD managers & Directors re sending FAL update packages.


10-year grants

  • Review, send and track existing documents and provide updated document packages to be sent out to First Nations expressing interest in 10-year grants;
  • Ensure appropriate documents are returned; coordinating with Business Development Managers and Standards and Certification team;
  • Draft compliance opinions for each nation approved.


Documentation

  • Contribute to the development and continuous improvement of FMB Core Documents;
  • Act as go-between for sample FAL and FABs being updated to new standards; coordinate revision of samples; log and save to appropriate systems;
  • Log templates and create indices and legends;
  • Draft and maintain legal procedures manual;
  • Draft, with direction, form of compliance opinion for 10-year grant;
  • Update sample FALs and FABs when required; save to HPE and communicate to team.


Communication

  • Ensure clear understanding of FAL and FAB Standards and the unique point of differences;
  • Write internal and external messaging regarding the FAL and FAB Standards that is persuasive, informative, concise, and easy to understand for the target audience;
  • Support in the production of materials such as presentation kits, direct mail, templates, letters, and other communications as required;
  • Proofread and edit a variety of materials.


Other Duties

  • Update client management system on various processes;
  • Provide administrative support to Legal Counsel as required, including:
    • coordinating calendars, meetings, teleconferences, and other appointments as requested;
    • keep them informed of upcoming commitments and responsibilities, following up appropriately;
    • assisting with file and record management;
  • Provide support in the coordination of a variety of events including conferences, seminars & other outreach events;
  • Customize FALs and FABs as per the Legal Counsel, Business Development Managers and Director;
  • Provide hard copy document packages when necessary.;
  • May be required to perform other general legal work for Legal Counsel or General Counsel.

The Paralegal performs other duties as assigned.


Qualifications

  • Post-secondary degree diploma or certificate in paralegal or related discipline;
  • Minimum of five (5) years in a paralegal position or equivalent;
  • Experience working in an Indigenous environment and working with a Board of Directors would be an asset;
  • Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel, Outlook) and Adobe Products;
  • Proficiency in legal document drafting;
  • Demonstrated effective writing skills and editing skills;
  • Exceptional interpersonal skills, including outstanding oral and written communication capabilities;
  • Adaptable and flexible to various competing demands with proficiency at managing high work volumes in a fast-paced;
  • Exceptional organizational skills with a sense of urgency and ability to prioritize multiple tasks seamlessly in a rapidly changing environment with excellent attention to detail;
  • Must have an understanding, awareness and appreciation of Indigenous culture and history;
  • Willingness to participate in ongoing education and training for the role including Indigenous Cultural studies;
  • Must be fluent in English and French language (spoken and written).


Equivalent or relevant education and/or experience may be considered.


Work Conditions

  • Is based in Easter Canada in our Ottawa or Montreal office, remote working may be considered;
  • May require occasional national travel.


What We Offer

  • Salary and annual bonus eligibility;
  • Flexible 37.5-hour work week;
  • Employer paid extended benefits;
  • Matching group RRSP contributions;
  • Annual vacation allowance, generous paid stat & non-stat days;
  • Work-life balance;
  • Professional development & career growth opportunities.


PLEASE SUBMIT YOUR RESUME IN FRENCH AND ENGLISH. Position will remain open until filled.


FMB is an equal opportunity employer that recognizes and celebrates the diversity of all First Nations and people across Canada. We are an inclusive organization that treats all employees equally. As a First Nations Organization, applicants of Indigenous descent are highly encouraged to apply.

Apply now!