Proposal Advisor Job in Toronto for BBA inc. |

Proposal Advisor

January 11 2022
Industries Architecture, Engineering and related
Categories Administrative, Clerical, Sales Support, Sales, Business Development, Trades, Technicians, Construction
Toronto, ON

Working for BBA means being part of a team of talented people who have the passion to succeed and the drive to excel in order to provide first-class service to clients.

Recognized for its extensive field experience and cutting-edge expertise, BBA has been delivering a comprehensive range of consulting engineering services for 40 years, from studies and design to commissioning and operational support. Our firm is supported by a network of offices across Canada to carry out mandates at the local, national and international levels.

BBA provides a stimulating and friendly working atmosphere. We focus on building teams with complementary talents and provide employees with a work environment conducive to developing their skills.

BBA is a Canada's Best Employer recipient from Kincentric and is part of the prestigious Platinum Club of the Best Managed Companies, which unites companies that have held onto their title for over six consecutive years. For BBA, making the list speaks to the rigour of our practices and our unique approach to employee and client relations.

To find out more about BBA, follow us on LinkedIn and connect with our talent acquisition specialists.

Type of position: Regular


The Proposal Advisor reports to the Senior Proposal Advisor and provides support to business lines and proposal leaders in drafting and revising complex technical proposals to obtain new contracts. Using superior writing skills, the proposal advisor translates technical information, résumés and the firm’s project experience into concise, relevant, compelling and professionally formatted documents.

  • Review client requests (RFP, RFQ, RFI, etc.) to determine submission requirements with the proposal leaders.
  • Coordinate the preparation of proposals involving many Canadian and international stakeholders to optimize the efficiency, compliance and quality of proposals.
  • Collaborate in writing clear and compelling responses in both English and Spanish (technical sections, project experience, team experience, etc.).
  • Maximize the re-use of content in the reference library by translating existing texts into Spanish, where required.
  • Interview subject matter experts to gather or verify information.
  • Compile and manage proposal master files while ensuring strict version control.
  • Format proposals in compliance with client and internal branding guidelines.
  • Ensure high-quality proposals are delivered on time.
  • Participate in preparing PowerPoint documents required in both English and Spanish by the proposal teams.
  • Coordinate support services, as required (e.g., graphics, administrative support) throughout the proposal lifecycle.
  • Update corporate documents required for proposals (proposal templates, résumés, expertise sheets, statement of qualifications, project sheets, etc.).
  • Provide administrative support for team activities.

Work Schedule : 40 hours


  • Results-driven
  • Excellent writing skills in English and Spanish
  • Meticulous and excellent organizational skills
  • Ability to manage large documents with multiple versions
  • Ability to effectively communicate and coordinate in a client-focused environment
  • Ability to manage stress and priorities within short timeframes
  • Excellent problem-solving skills, with the judgement necessary to raise issues and seek advice, where necessary
  • Collaborative and diplomatic
  • Highly motivated and positive attitude
  • Ethical, reliable and loyal


  • Bachelor’s degree in Communications, Business Administration, Journalism, Literature, Translation or other related studies
  • At least five years of relevant experience (in a range of fields) or any combination of relevant education and experience
  • Bilingual (English and Spanish)
  • Highly proficient in using MS Office, in particular MS Word and MS PowerPoint
  • Willing and able to work overtime (occasionally on short notice)
  • Asset: Proficiency with Visio and Adobe Creative Suite


BBA is committed to promoting diversity and employment equity. We thank you for your interest in our firm. Please note that only those candidates selected will be contacted.

Apply now!