Senior Procurement Specialist Job in Toronto for Toronto Transit Commission (TTC) | Jobs.ca
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Senior Procurement Specialist

September 13 2021
Industries Tourism, Passengers transportation
Categories Purchasing, Procurement, Contracts, Trades, Technicians, Construction, Transport, Logistics, Supply Chain, Purchasing
Toronto, ON

JOB INFORMATION
Requisition ID: 4412
Number of Vacancies: 1.00
Department: Procurement and Category Management (20000714) - Operating Procurement (30000512)
Salary Information: $83,246.80 - $104,067.60
Pay Scale Group: 09SA (CAN/S/J/09SA)
Employment Type: Regular
Weekly Hours: 35, Off Days: Saturday & Sunday Shift: Day
Posted On: September 21, 2021
Last Day to Apply: October 5, 2021
Reports to: Category Manager

The Toronto Transit Commission (TTC) is North America's third largest transit system and has been recognized as one of the top places to work in the GTA. Guided by a forward-thinking strategic plan, the TTC's vision is to be a transit system that makes Toronto proud. The TTC's recruitment efforts are directly aligned to its mission of providing "a reliable, efficient, and integrated bus, streetcar and subway system that draws its high standards of customer care from our rich traditions of safety, service and courtesy."

General Accountability

Reporting to the Category Management Lead(s), the Senior Procurement Specialist is responsible for the procurement of complex categories of spend, including high value and hard-to-source products, and professional services. The Senior Procurement Specialist is responsible for implementing initiatives to apply industry-best practices in their category portfolio. In assigned categories and sub-categories of spend, the Senior Procurement Specialist will source, assess/analyze, and select suppliers, continually drive relationships and support contract management while collaboratively working with internal stakeholders, external vendors, and the TTC Legal department.

Key Job Functions

  • Leading and developing specific/unique Corporate-Led contract documents for the Strategic procurement of more complex goods and services (e.g. uniforms, safety supply, talent, legal, business analysts, consultants). Includes preparing and issuing tender/proposal documentation including all required commercial requirements, Commercial Analysis, Board Reports, award letters, purchase orders, and related documents
  • Reviewing client submitted scope of work/specifications and other requirements to ensure that prerequisites have been provided (e.g. budget/project approval, estimate, schedule, technical details, etc.) and client specifications/terms of reference are clear, reasonable and commercially acceptable. Includes developing evaluation criteria and appropriate weighting in conjunction with user departments for use in the evaluation of Formal Tender/Proposals.
  • Liaise with user departments, vendors and other transit organizations to provide guidance and advice regarding commercial, financial and contractual matters.
  • Evaluate procurement requirements, formal and informal tenders/proposals for goods and services, bid responses, and subjective and qualitative commercial analysis.
  • Prepare responses to and correspond with contractors and consultants regarding contractual and commercial matters. Includes conducting debriefing meetings with unsuccessful bidders, as required.
  • Contributing to category management strategies, as deemed required, and recommending sourcing opportunities for short-term and long-term operational needs in alignment with enhancing service, quality, cost, lead times, value and risk.
  • Proposing and assisting with implementing cost reduction strategies.
  • Locate and develop alternate sources of supply for goods and services, particularly for single source items to increase competition and reduce costs of goods/service purchased.
  • Negotiating and/or chairing negotiations to establish acceptable pricing and terms for contracts, contract changes, resolving claims or other issues with vendors.
  • Promotes a respectful work and service environment that supports diversity, inclusion, and is free from harassment and discrimination. Provides leadership in the development and implementation of inclusive and accessible policies, programs and/or services for employees and customers in accordance with TTC's commitments and obligations under the Ontario Human Rights Code (OHRC) and Related Orders, the Accessibility for Ontarians with Disabilities Act (AODA), and TTC's policies.
  • Candidate will be required to participate in the TTC’s Customer Service Ambassador Program.

Skills

Plan and organize activities / projects to meet section and organizational goals
Apply analytical skills
Communicate in a variety of mediums
Use office technology, software and applications
Understand and apply administrative policies, processes, and procedures

Education and Experience

  • Completion of a post- secondary college diploma or university degree in a relevant discipline or a combination of education, training and experience deemed to be equivalent
  • Must have experience working in a diverse Public Sector Procurement environment. Specific concentration/aptitude in Professional & Corporate Services and related commodities.
  • Supply Chain Canada and/or Ontario Public Buyers Association training, membership and/or certifications required.

Additional Requirements

  • Must have well developed organizational, administrative, interpersonal, demonstrated analytical, problem solving and presentation skills.
  • Knowledge and experience in purchasing, sales, category management, contract administration principles, the procurement process and related tender/proposal evaluation and award activities. Sound knowledge of leading supply management/strategic sourcing practices and knowledge of and ability to prepare commercial contract documents. Includes strong proficiency of various competitive procurement vehicles such as ACAN’s, RFI’s, RFB’s, RFP’s, NRFP’s and MSA’s.

The TTC is committed to upholding the values of equity, diversity, anti-racism and inclusion in the delivery of its services and in its workplaces. The TTC is committed to fostering a diverse workforce that is representative of the communities it serves at all levels of the organization, and supports an inclusive environment where diverse employee and community perspectives and experiences bring value to the organization. The TTC encourages applications from all applicants, including members of groups with historical and/or current barriers to equity, including but not limited to, Indigenous, Black and racialized groups, people with disabilities, women and people from the LGBTQ(IA+) community. The TTC values and supports an inclusive and barrier-free recruitment and selection process. Accommodations for applicants are available upon request throughout the recruitment and selection process, including for those who identify as having a disability. Please contact Human Resources – Talent Management at (416) 393-4570. Any information received related to an accommodation will be addressed confidentially.

The TTC’s policy prohibits relatives of current TTC employees from being hired, assigned, transferred or promoted into positions, where there is a conflict of interest due to a relationship. Should you be selected for an interview, you will be required to disclose the name, relationship and position of any relative who is a current TTC employee.

We thank all applicants for their interest but advise only those selected for an interview will be contacted.