Do you have strong organizational skills, a methodical mindset, and experience in project estimation? Are you looking for a role where precision, coordination, and supporting a specialized estimating team are at the core of your responsibilities? We invite you to join a South Shore Montreal-based SME, known for its people-first approach and the quality of its construction projects. In this key position, you will be involved in managing bids and tenders while providing essential administrative support to operations. Your expertise in estimation will directly contribute to the success of projects and the company's ability to meet its commitments.

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Tasks

• Track invitations to bid and confirm the company’s participation.
• Prepare, open, and analyze bid files, ensuring all documents meet compliance requirements.
• Coordinate documents related to consent forms, deposits, and proof of insurability.
• Support the team in preparing and following up on bids and tenders.
• Plan and organize site visit participation for the team.
• Maintain updated tracking sheets and documentation related to tenders.
• Prepare and complete required documents (forms, schedules, letters, contracts, etc.).
• Manage processes and follow-ups for bonds, letters of intent, and insurance certificates.
• Process additions and modifications to bid files (addenda, Q&As) and distribute them to the team.
• Assist in reviewing contract clauses and update annual administrative documents.
• Perform various administrative support tasks, including coordination and billing.

Advantages

• Group insurance with employer contributions.
• Reimbursement of training and professional membership fees.
• Company-provided cellphone (or allowance) and laptop.
• Free parking and easy access by public transit.
• Friendly, stimulating, and people-centered work environment.
• Flexible vacation policy based on experience.

Job requirements

• DEP or DEC in administration, office technology, accounting, or a related field, or equivalent combination of education and experience.
• Minimum of 5 years of experience in a similar role.
• Familiarity with construction-related environments (industrial, residential, or manufacturing).
• Solid understanding of project management principles.
• Excellent command of written and spoken French.
• Proficiency with Microsoft 365 tools.
• Knowledge of Maestro software and PDF tools is an asset.