Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture.

The Law Clerk contributes to the overall success of the Legal Department/Corporate Secretarial/Global Asset Management in Canada ensuring specific individual goals, plans, initiatives are executed / delivered in support of the team’s business strategies and objectives. Ensures all activities conducted are in compliance with governing regulations, internal policies and procedures.

Is this role right for you? In this role you will:

• Champion a customer focused culture to deepen client relationships and leverage broader Bank relationships, systems and knowledge.
• Understand how the Bank’s risk appetite and risk culture should be considered in day-to-day activities and decisions.
• Actively pursue effective and efficient operations of his/her respective areas in accordance with Scotiabank’s Values, its Code of Conduct and the Global Sales Principles, while ensuring the adequacy, adherence to and effectiveness of day-to-day business controls to meet obligations with respect to operational, compliance, AML/ATF/sanctions and conduct risk.
• Champion a high performance environment and contributes to an inclusive work environmen

Corporate Secretarial

• Assist the Senior Manager, Legal Services in providing corporate secretarial support to the Boards of securities regulated subsidiaries and independent review committees, including scheduling, organizing and attending meetings, the preparation of required documentation, undertaking post meeting activities and ensuring all corporate law filings are made
• Ensure that the corporate minute books, records and database reflect the decisions of the Board, are complete, accurate and maintained, ensuring compliance with governing legislation and regulatory requirements
• Coordinate minute book reviews for internal and external auditors and regulatory bodies, maintaining secure custody of corporate information
• Drafting resolutions for routine corporate and securities matters
• Act as back-up for the Senior Manager, Legal Services in respect of Corporate Secretarial duties

Corporate Securities

• Attend to monthly TSX and Cboe ETFs filings including pre-clearance with CIRO Market Surveillance.
• Assist the Manager, Investment Fund Filings with SEDAR+ filings and managing user access.
• Drafting resolutions, amendments to material contracts and other documents required for product initiatives.
• Primary responsibility for the semi-annual update to a fund offered pursuant to an offering memorandum.
• Provide support to the Portfolio Administration team with brokerage account openings, foreign registrations and list of authorized individuals.
• Prepare annual capital gains and dividend resolutions and monthly reduction in capital resolutions based on instructions from the Tax team.
• Prepare documents for internal and external audit reviews based on instructions from the Tax team or the Internal Audit team.

Do you have the skills that will enable you to succeed? - We'd love to work with you if you have:

• Paralegal, Law Clerk Designation preferred
• Exceptional computer skills, including proficiency with MS Office (Sharepoint, Word, Excel and Powerpoint)
• Investment funds and securities knowledge would be an asset
• Good understanding of one or more Canadian jurisdictions
• Ability to draft legal documents and resolutions
• Ability to understand, interpret and simplify legal terminology
• Exceptional communication (written & oral) and organizational skills, as well as ability to multi-task
• Self-motivated and able to work with only moderate direction
• Team player with ability to work independently as required

What's in it for you:

• The position requires a law clerk certificate or a paralegal designation and a good knowledge of regulatory requirements associated with the CBCA, OBCA, OSC, CIRO, TSX and Cboe. Proficiency with entity management databases also required – experience with EnGlobe and Diligent Boardbooks is an asset.
• The incumbent is expected to work autonomously and be capable of dealing directly with executive management, directors, regulators, auditors and other Bank departments as necessary.
• In addition to receiving direction from the Senior Manager, Legal Services, the incumbent works closely with the Vice President, Subsidiary Governance to manage issues related to the subsidiaries. The incumbent is expected to ensure adherence to regulations, policies and procedures and must anticipate and prepare for compliance and support issues and escalate and manage issues as required.
• Due to regulatory scrutiny, the risk associated with errors can be serious, potentially resulting in fines/penalties, investigations by local regulatory bodies and damage to reputation.