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Department:

Financial Operations - International

Position Type:

Part-Time Support

Salary Range:

$35.14-$40.80-Hourly

Scheduled Weekly Hours:

24

Anticipated Start Date:

January 05, 2026

Length of Contract:

N/A

Posting Information

Employees who are part-time internal candidates, as defined by the Part-Time Support Collective Agreement, will be given first consideration.

Posting Closing Date:

November 26, 2025

Please note: jobs are posted until 11:59 pm on the job closing date.

Job Description:

Reporting to the Business Administrator of the International Education Centre (IEC) the incumbent overseas the day-to-day financial operation within the IEC. The incumbent is involved with the preparation and finalization of operational budgets as well as preparation, maintenance, analysis, interpretation and reporting of financial information related to Projects and Funding Agencies. The incumbent is responsible for the maintenance of the agent and commission files and payment of commission for Post Sec and EAP enrolment. The incumbent acts as a backup for the ordering of health insurance for international students. The incumbent is responsible for ensuring that the appropriate financial controls and processes are consistent with college policies during the creation and monitoring of purchase requisitions, payment of supplier invoices, creation of customer invoices and hiring of PT positions . This position is key to ensuring the timeliness, accuracy, completeness, and reliability of financial information for decision making by the Business Administrator, Director, Associate Directors, Managers and Project Leads of the IEC

A requirement of this position is to provide analytical analysis in various activities. The incumbent will be tasked with preparing financial and operational reports to ensure that the Business Administrator, Director, Associate Directors and Managers and Project Leads can make informed decisions when considering potential business opportunities. The incumbent’s role is also a critical part of the College Financial Year-End, Budget Preparations and is the liaison with the departments’ internal and external clients.

Duties and Responsibilities:

Financial Reporting/Capital Project & Operational Budgets/Administration

• Develop and maintain systems to enable the department to submit its financial reports in a systematic/conforming manner so that analysis and monitoring of budgets can be done in the most expeditious and effective way.
• Records and maintains accurate and timely records for Project, Grant, Capital and Operational expenditures and revenues ensuring that expenses and revenues are properly recorded and concur with approved budgets.
• Ensure any expenses covered by other sources of funding are eligible under published guidelines.
• Assists Project operations teams in setting up accommodation, ordering food etc. as required. Reconciles expenditures and revenues versus projected budget, identifies discrepancies and makes appropriate corrections i.e.: Journal Entry.
• Provides Guidance to IEC Business Administrator, Director, Associate Directors, Managers and Project Leads on budget requirements.
• Provides support and advice on centralized financial systems to the users within the area by responding to queries and preparing: Grant reports, financial reports and the quarterly/annual budget processes.
• Preparation of the Departmental Budgets and prepares ad hoc budgets as required.
• Collaborates with Business Administrator, Director, Associate Directors, Managers(s) in preparation of activity planning, enrolment projections including new activity for the PCPP.
• Provides information to the Business Administrator, Director(s), Managers and Project Leads on issues relating to budgets and financial guidelines.
• Develops and organizes materials for the annual reporting.
• Applies various business analysis techniques and analysis to determine provide information for new and ongoing ventures, such as Power BI, Adaptive reports, and other tools such as Return on Investment (ROI),
• Ensures year end reporting is accurate and identifies appropriations or accruals for entry by the Finance Department.
• Preparation of cash flow documents for all newly proposed projects and programs. Ensures the completion of day-to-day budget administration duties, including responding to queries by budget holders, contingency requests, and providing guidance to budget holders on various budgetary and financial matters.
• Uses College systems to extract financial and enrolment information and prepares reports on project and/or departmental profitability as required.

Agent Commission Administrator

• Acts as the IEC subject matter expert on agent commission and systems required to process agent commission.
• Coordinates and processes payment of commission to international recruiting agents by either EFT or wire transfers, 6 times a year for General Arts and Science – English as a Second Language students, as well as 3 times a year (January, May and September) for all other Post Secondary programs
• Responsible for providing/updating Finance with all agent bank account details
• Responsible for submitting commission requests for approval signature, starting with the Director, and Vice President, and then followed by 4 levels of approval from Finance
• Responsible for reviewing and acceptable banking details received from recruiting agents into SalesForce Agent Portal
• Responsible for maintaining and updating Payment Information, IEC Terms, Commissions and Invoices Tabs in the Agent Portal of SalesForce
• Manages and responds to emails received in regard to commission
• Creates agent identification numbers for agent contracts
• Provides detailed explanation to recruitment agents on the breakdown of their commissionable students
• Business system lead for commission payment systems
• Trains new users on commission payment systems in the business unit
• Creates and updates documentation that outlines business processes as they relate to the use of commission payment systems i.e. Standard Operating Procedures (SOPs)
• Updates User Documentation for commission payment systems – the initial document is provided by ITS upon completion of a project, but needs to be updated as changes are made in the system and/or business processes
• Trains new users on agent commission systems in the business unit and provides ongoing training as required.

Analysis, Reporting and Administrative Responsibilities

• Reports on Academic enrolment activity at key points throughout the academic and fiscal year, including forecasting of audit date, and year end enrolments.

• Assists with the tracking and payment of commission for Education Agents.

• Supports the ordering and payment of Health Insurance for International Students.

• Protects the integrity of the Director’s Office, by ensuring and maintaining the confidentiality of staff matters and any other sensitive material which the incumbent might be privy to.

• Assists Business Administrator with the preparation of the Proforma documents for presentation to senior management.

• Develops procedures to ensure deadlines are met pertaining to administrative/budgetary matters.

• Makes appropriate recommendations to the Business Administrator, Director, Associate Director, Managers and Project Leads on various financial matters.

• Analyzes financials on a weekly/monthly, quarterly, and yearly basis for the department.

• Prepares monthly, quarterly, and annual financial statements.

• Reviews agreements, proposals, projects, and partnerships to ensure expenditures are within budgeted expenses, support with reporting and audit requirements. Implements appropriate controls and processes to ensure that funding is expended in a manner compliant with agreements, proposals, projects and partnerships.

• Ensures the processing, payment, and billing (invoicing) of agreements.

Day to Day Financial Management Reporting and HR

• Monitors and tracks purchase orders must ensure that proper coding is accurate for Asset Management and operational purposes.
• Ensure all offshore office wires are completed as per schedule and payments are tracked and monitored.
• Processes Purchase Requisitions ensuring that all documents are signed and approved by the appropriate Managers and/or Project Managers and that goods are received on time for projects and that the invoices are paid in a timely matter.
• Responsible to contact vendors when equipment/supplies, etc. are not delivered or there is an issue with an order to determine the best solution.
• Ensures all daily, monthly, ad hoc and quarterly JE’s are complete
• Supports the review of expense claims and ensures that Credit Card statements are coded monthly and that charges are accurate.
• Documents and updates current business processes and implement revised or new changes as required.
• Support managers in hiring process (primarily supporting hiring of part-time (P/T) and Temporary Staff.
• Assists with hiring of P/T and temporary staff.
• Acts as back-up and resource person for P/T payroll.
• Monitors P/T payroll ensuring correct coding and charges to the appropriate accounts.

Required Qualifications:

• Minimum three (3) year diploma or equivalent in Business, Finance or Accounting or another discipline if combined with pursuit of professional accounting designation;
• Minimum of three (3) years progressively responsible business/ budgetary administration experience, preferably at a post-secondary institution where accounting, computer/ERP systems, including advanced Excel skills, administrative and interpersonal skills were utilized.

Anticipated Weekly Schedule:

• Four (4) days per week, six (6) hours per day or;

• Five (5) days per week, four point eight (4.8) hours per day.

• This position is paid at Payband H - Comparator

• Vacancy is for P16121

This position is eligible for hybrid work in conjunction with the College's Flexible Work Arrangement Policy.

https://www.algonquincollege.com/policies/hr26/

(subject to change).

This position is subject to the terms of the Part-time Support Staff Collective Agreement:

https://www.algonquincollege.com/hr/files/2019/06/2019-21-PT-Supp-Staff-CA\_FINAL\_EN.pdf

Algonquin College values diversity and is an equal opportunity employer. We offer an inclusive work environment and encourage applications from all qualified individuals. If you require accommodation during the recruitment process please contact the Human Resources department at humanresources@algonquincollege.com. While we thank all those who apply, only those to be interviewed will be contacted.