Senior Administrative Assistant

Calgary, AB

At EXP, we’re driven to provide innovative solutions for the world’s built and natural environments. As a team of engineers, architects, designers, scientists, and professionals, we bring diverse perspectives together to solve complex challenges for our clients and communities. We are an employee‑owned organization that values collaboration, diversity, and sustainable results. Together, we are EXP.

Are you ready to design your future?

Contract Opportunity (1-2 months)

EXP is seeking an experienced Senior Administrative Assistant to provide hands‑on, in‑person administrative support for our Calgary office, while also supporting other Western Canada offices remotely as required. This role is execution‑focused and aligned with defined operational and administrative needs for the duration of the contract.

What a Day at EXP Has in Store for You

Support the Office Manager by coordinating with suppliers, internal staff, and the building manager for the Calgary office.

• Provide administrative onboarding support for new hires, including coordination, documentation, and scheduling.
• Provide remote backup administrative support to other Western Canada offices, as required.
• Assist with defined special projects within the scope of the contract.
• Perform administrative duties including:
• Coordinating meetings and scheduling meeting rooms.
• Ordering catering for meetings.
• Taking meeting minutes.
• Data entry and document preparation.
• Copying, scanning, binding, filing, and document retrieval.
• Mail and courier coordination.
• Prepare, edit, and proofread correspondence including reports, memos, emails, and spreadsheets.
• Coordinate the upkeep of shared spaces within the Calgary office to ensure they remain clean, organized, and welcoming.

What Your Experience Looks Like

• 8–10+ years of progressive administrative support experience in a professional services environment.
• Demonstrated experience supporting office operations, with exposure to quality processes, human resources administration, document control, and finance coordination.
• Strong written and verbal communication skills.
• Proven ability to work effectively with a wide variety of staff and clients.
• Advanced proficiency in Microsoft Office (Word, Excel, Outlook, Teams).
• Strong editing and proofreading skills, with attention to grammar and structure.
• Excellent organizational and time‑management skills, with the ability to manage multiple priorities and meet deadlines under pressure.
• Experience in a consulting, engineering, or construction environment is considered an asset.
• Completion of secondary school, supplemented by formal administrative training or equivalent professional experience.

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EXP subscribes to the Workplace Equity Program. Applications from women, members of visible minorities, Indigenous peoples and persons with disabilities are encouraged. Persons with disabilities can obtain accommodation for the selection process by contacting us at the following email address: hrsupport@exp.com .

Our story

With a mission to understand, innovate, partner and deliver, EXP provides engineering, architecture, design and consulting services to the world’s built and natural environments.

Our heritage dates back to 1906, when the earliest of EXP’s predecessor companies started its engineering infrastructure practice. Today, thousands of creative professionals across EXP work together to deliver extraordinary experiences year after year.

What makes us different

The passion, enthusiasm, diversity and industry-leading capabilities of our employees make us who we are. We’re committed to providing a challenging work environment that cultivates career growth, encourages creativity and rewards excellence.

Find out more about life at EXP by visiting www.exp.com .