Temporary Payroll and Benefits Coordinator

Location: Belleville, Ontario

Hours: 35 hours per week

Start Date: November 3, 2025

End Date: December 11, 2026

Salary: $77,329 - $82,265 annually (compensation also includes a comprehensive benefits package (including extended health and dental, life insurance, health care spending account), participation in the OMERS pension plan, competitive vacation and sick leave)

Hastings and Prince Edward District School Board (HPEDSB) serves approximately 15,400 students each day at 38 in-person schools (31 elementary, two K-12; four 7-12, one secondary). Supporting student achievement is the goal of approximately 1,750 teaching and support staff who, in addition to the contributions of caring volunteers and community partners, share their passion for teaching and learning.

The district covers a geographic area of 7,220 square kilometres bordered by Maynooth to the north, Deseronto to the east, Prince Edward County to the south and Quinte West to the west.

The region connects the outdoors with small cities, quaint villages and rolling rural landscapes. Here you will discover decades of tradition, mixed with new and emerging technology, creativity and innovation. Surround yourself with 1,200 km of shoreline in vibrant cities and towns accessible by highway and rail (1.5 hours to Toronto, 2 hours to Ottawa). Explore wilderness trails and sandy beaches, experience world-class fishing, enjoy exquisite culinary experiences and dozens of wineries. Perfect your golf swing at 23 golf courses or take in Canadian arts and heritage attractions. Create your own story and picture yourself here!

We acknowledge and honour the land on which we reside and occupy as part of the traditional territories of the Haudenosaunee and Anishinaabe people. These Indigenous Nations, agreed to mutual sharing obligations and responsibilities as stewards of the land and water. Today these responsibilities and obligations extend to all Peoples. These lands are steeped in rich Indigenous history, traditions and modern cultures that are proud and vibrant.

Job Overview: Reporting to the Supervisor, Payroll and Benefits, this position will administer payroll, complete monthly remittances and reports, manage the Ontario Teacher’s Pension Plan and the Ontario Municipal Employees Retirement System, create records of employment and issue retirement gratuities as required.

Key Responsibilities:

• Manage and maintain payrolls, adhering to deadlines and in compliance with Federal and Provincial legislation, on Human Resources Information System for assigned employee groups. Implement detailed payroll changes while ensuring accuracy of information. Calculate and process retroactive pays as necessary.
• Prepare and submit remittances to the necessary organizations and submit Records of Employment as needed.
• Prepare for payroll year end by review of employee records, maintain pension adjustment formulas and verify calculation, input year end data adjustments such as Pension Adjustments, WSIB awards and LTD payments.
• Administer approved salary plans such as deferred salary leave, maternity SEB plans and pension buy backs in compliance with applicable legislation and agreements. Set up applicable earnings and deduction codes, maintain top-up salaries and pension purchases. Provide guidance and support to employees through the leave process.
• Responsible for pension data to ensure all eligible employees are enrolled, correct deductions are made, and service is credited to employees' records.
• Investigate and resolve issues arising from payroll inquiries with employees and outside agencies such as Service Canada, Family Responsibility Office, Small Claims Court, lawyers, and financial institutions.
• Supply payroll costing data for budget, contract negotiations, and programs funded by grants. Provide assistance to internal auditors as required.

Qualifications:

• Minimum completion of a three-year college diploma in human resources, accounting, business administration, or a related field of study. Certification with the National Payroll Institute at the PCP level is considered an asset.
• Minimum one to two year(s) of professional experience in a payroll related position.
• Demonstrated experience in the areas of benefit and pension administration, payroll operations, and financial records management is required. Experience specifically with the Ontario Teacher’s Pension Plan and/or the Ontario Municipal Employees Retirement System is considered an asset.
• Demonstrated experience working with technology, such as Google Workspace and experience working within a HRIS.
• Evidence of strong analytic, problem solving, time management and communication skills.
• Satisfactory Vulnerable Sector Background Check.

Hastings and Prince Edward District School Board is committed to a qualified workforce that is representative of the diversity of the people in Ontario and across the communities we serve,

We welcome applicants from candidates with diverse backgrounds and lived experiences as a member of a marginalized group, including but not limited to:

• First Nations, Metis, and Inuit peoples, and all other Indigenous peoples
• Members of groups that commonly experience discrimination due to race, ancestry, colour, religion and/or spiritual beliefs, or place of origin
• Persons with visible and/or invisible (physical or mental) disabilities
• Persons of marginalized sexual orientations, gender identities, and gender expressions

Hastings and Prince Edward District School Board is committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require an accommodation through any stage of the recruitment process please notify them when contacted, and we will work with you to meet your needs.

Thank you to all applicants for their interest. Only those selected for an interview will be contacted. This information is collected under the authority of the Education Act, and M.F.I.P.P.A and is used to determine eligibility for employment. In accordance with Ontario Regulation 521/01 Collection of Personal Information, criminal record checks and vulnerable sector screening will be required of all HPEDSB employees who have direct and regular contact with students.