Data Systems and Integration Specialist

Full-Time Permanent

The York School is a co-ed, independent school in midtown Toronto that offers the International Baccalaureate (IB) from Junior Kindergarten to Grade 12. We’re proud to be at the forefront of education excellence, attracting curious learners who thrive in belonging to an inclusive community of high performance.

We’re seeking a globally minded professional who’s fueled by curiosity, inspired by innovation and energized by collaboration to join our dynamic community of educators, staff, students, parents and alumni.

JOB PURPOSE

Reporting to the Director of Information Technology, the Data Systems & Integration Specialist plays a key role in supporting and evolving The York School’s data infrastructure. This role is responsible for maintaining and improving core academic and operational data systems, while also helping to shape the school’s long-term approach to data integration and access.

Working closely with the Data Systems Manager and Data Specialist, this position supports the development of scalable, reliable systems that meet both day-to-day operational needs and future-focused initiatives. The successful candidate will balance responsibilities such as student information system management and ministry reporting with work on cloud-based platforms, system integrations, and process improvements that enhance data availability and quality across the school.

Given the dynamic and collaborative nature of our school environment, this role is a hybrid postion requiring to be in the office three days a week. Candidates should be prepared to contribute actively to this in-person, community-focused environment*.*

KEY RESPONSIBILITIES

• Maintain and support The York School’s Blackbaud Student Information System and other academic/operational databases
• Manage key data processes including timetabling, enrolment, coverage tracking, attendance, and university counselling systems
• Support government reporting including ONSIS, OUAC, OSSLT and ensure compliance with data retention policies
• Provide technical support to staff through the Help Desk system and ensure timely, accurate issue resolution
• Design and implement the school’s emerging data architecture, including pipelines and system integrations (e.g. Blackbaud, FileMaker, BigQuery)
• Collaborate with the IT team to define backend data models, structures, and sources that enable accurate, meaningful reporting
• Lead efforts to reduce data silos by identifying redundant tools and migrating toward centralized, sustainable systems
• Build and maintain clean, queryable datasets to serve multiple stakeholders across departments
• Identify and scope requirements for new data sources, platforms, or automation tools to meet evolving school needs
• Collaborate with department leads, academic leadership, and the IT team to support special projects
• Contribute to the school’s digital transformation roadmap by identifying opportunities to streamline or reimagine outdated processes
• Support technical implementation of projects from proof-of-concept to scale, leveraging scripting (e.g. SQL, Python) where needed
• Work with the Director of IT to ensure compliance with internal privacy policies and provincial data legislation
• Assess third-party tools and vendors for adherence to data security standards
• Contribute to the development of internal documentation, governance protocols, and audit-readiness materials
• Other job duties as assigned

QUALIFICATIONS AND SKILLS

• Post-secondary education in a related field and 3–5 years of relevant experience in data systems, architecture, or administration
• Solid experience with database design, integration, and management (e.g. SQL, FileMaker, Blackbaud, Google Cloud Platform)
• Familiarity with data warehousing and query optimization (BigQuery experience preferred)
• Strong working knowledge of APIs and cloud-based systems integration
• Ability to interpret and write basic scripts in Python or similar languages
• Demonstrated ability to plan and implement scalable data solutions that meet end-user and strategic needs
• Experience supporting educational institutions or familiarity with K–12 school data systems considered an asset
• Displays a high degree of confidentiality and discretion when working with sensitive information
• Proven ability to work effectively as part of a collaborative, interdisciplinary team, contributing to a positive, inclusive school culture
• Excellent written, verbal and interpersonal communication skills
• Strong ability to engage collaboratively with students, parents, and staff, prioritizing a service-oriented approach by ensuring professionalism, respect, and responsiveness in all interactions
• Strong organizational and time management skills, with the ability to manage competing priorities and meet deadlines in a dynamic and fast-paced environment
• Proficiency in navigating a technologically rich school environment, with expertise in Google Workspace considered an asset

EMPLOYEE COMPETENCIES

At The York School, we seek individuals who demonstrate the following core and role-specific competencies:

Core Competencies

• Flexibility & Adaptability
• Breadth of Contribution
• Relationship Focused
• Service Orientation
• Communication & Collaboration
• Inclusivity
• Integrity & Trust

Administrative Competencies:

• Technical Expertise in Area of Discipline

WORKING REQUIREMENTS

• Hybrid role, 3 days in office at The York School campus

WHAT WE OFFER

Within the Greater Toronto Area, The York School ranks among the top CIS Ontario Schools for compensation. Our comprehensive benefits package includes health and dental coverage that is effective on your first day of employment, and a generous RRSP matching plan.

You’ll enjoy professional development opportunities that support your career growth, and will be welcomed by a community that values relationships and is dedicated to wellbeing and belonging. Learn more about the benefits of working at The York School.

THE YORK SCHOOLS’ COMMITMENT TO DIVERSITY, EQUITY, INCLUSION AND ACCESSIBILITY

The York School embraces diversity and is committed to creating an inclusive and accessible workplace. We actively encourage applicants from all equity seeking groups. Our goal is to attract, develop and retain highly talented employees from diverse backgrounds so our community will benefit from a wide variety of experiences and perspectives.

We are committed to providing barrier-free and accessible recruitment and employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require accommodation through any stage of the recruitment process, please make it known when contacted and we will work with you to meet your needs.

HOW TO APPLY

All qualified candidates are encouraged to apply by submitting their application. Review of applications will begin on July 14, 2025 and will continue on an ongoing basis until the position is filled.

As a condition of employment, successful candidates will need to provide a current criminal record check with vulnerable sector screening from the police jurisdiction in which they reside.

We thank all candidates for their applications; however, only those selected for an interview will be contacted.