Executive Assistant - Long Term Care Operations
Top Benefits
About the role
_Reporting to the Executive Vice President, Long Term Communities (LTC), theExecutive Assistant, will act as a value-add partner, overseeing day- to-day support functions such as strategic calendar management, project coordination, corporate governance and more. _
_ _
The ideal candidate will be naturally curious, proactive, and highly organized, with a strong desire to expand their skills and eventually grow beyond this role.
**
What You’ll Be Doing:
**
- Support the Executive Vice President (EVP) of Long-Term Care with all executive and administrative tasks
- Plan and coordinate EVP’s meetings, agendas, and workback schedules while prioritizing high-impact initiatives
- Engage professionally with government entities (e.g., Ministry of Long-Term Care, Health Authorities) and internal/external senior stakeholders
- Compile data and reports, arranging travel, preparing agendas and meeting packages, and responding to routine formal written correspondence; coordinating meetings and teleconferences.
- Arranging and booking corporate and personal functions for the EVP.
- Arrange and book corporate and personal functions for the EVP.
- Coordinate meeting agendas and materials where EVP is the chair; taking and distributing minutes and following up reporting to the EVP.
- Deal with issues and tasks on behalf of the EVP as directed, often in high pressure situations.
- Manage the daily schedule for the EVP, rationalizing and prioritizing competing demands from various sources from within and outside of the organization.
- Communicate in person and through correspondence with high level internal and external contact such as vendors and senior leadership.
- Proactively create and maintain effective workflow and communications to accomplish the work of the Operations office which includes the handling of a variety of projects and tasks simultaneously.
- Manage administrative projects.
- Support with expense reports.
- Maintain strict confidentiality on all matters.
- Perform other duties as assigned.
**Education & Experience Required:
**
- Bachelor’s Degree in business, organizational development or related field.
- 2-5 years’ experience in a similar role demonstrating exceptional organizational, analytical and problem solving skills.
**About Sienna Senior Living:
**
Sienna Senior Living (TSX: SIA), is one of Canada’s largest owners and operators of 103 seniors’ living residences, in addition to managing 12 residences for third parties. We offer care, support, services and housing in Retirement and Long Term Care to seniors/residents and their families. And we truly believe it is a privilege to serve Canada’s seniors, ensuring they live fulfilling lives with the utmost comfort, dignity and respect.
At Sienna, we empower our 15,000 team members across Ontario, British Columbia, Saskatchewan and Alberta to help our residents live the life they desire and deserve. Our purpose is simple: to cultivate happiness in daily life!
What Sienna Offers: We aspire to cultivate an environment and culture where team members feel valued, heard and empowered to do meaningful work. And we offer a number of programs and benefits that support team members’ financial, personal and professional needs:
- A competitive compensation and vacation package
- Employer Paid Health & Dental Benefits
- RRSP with Company Match
- Share Ownership and Reward Program (SOAR)
- Employee Share Purchase Plan with Company Match
- Continuous learning and growth so you have the skillset needed to succeed and take on new challenges
- A welcoming culture that values diversity and differing perspectives, experiences and beliefs
- On Site Work Model – 5x a week at Markham, Ontario Head Office
**_Any offer of employment will be conditional upon a criminal background and references check.
We will review applications as they are received. Only those candidates selected for an interview will be contacted._**
Sienna Senior Living is committed to employment equity, diversity, and inclusion in the workplace. In accordance with provincial regulations, upon request, support will be provided for accommodations throughout the recruitment, selection, and assessment process.
About Sienna Senior Living
At Sienna Senior Living, our Purpose is to cultivate happiness in daily life. Our work does not stop at providing the highest quality of service and care to our residents - it goes much further. Each and every day, we strive to bring happiness into our residents’ lives by enabling our team to put their passion for their work into action and supporting families to bring joy into our homes.
Sienna is one of Canada’s largest owners and operators of senior living options, with 93 high-quality residences in key markets in Ontario, British Columbia, Alberta and Saskatchewan. We offer independent living, assisted living and memory care under our Aspira retirement brand, as well as long-term care, specialized programs and services, and expert management services. Our approximately 12,000 team members are committed to helping residents discover happiness through personalization, choice and community engagement in a comfortable, home-like setting.
Our aim is to consistently create a positive resident experience, along with a high-performing team and workplace culture that are driven by shared Values and a commitment to innovation and excellence. As leaders in the sector, we leverage technology and best practices to constantly set new benchmarks for quality. At the same time, we never lose sight of our vision— to be Canada’s most trusted and most loved senior living provider.
Executive Assistant - Long Term Care Operations
Top Benefits
About the role
_Reporting to the Executive Vice President, Long Term Communities (LTC), theExecutive Assistant, will act as a value-add partner, overseeing day- to-day support functions such as strategic calendar management, project coordination, corporate governance and more. _
_ _
The ideal candidate will be naturally curious, proactive, and highly organized, with a strong desire to expand their skills and eventually grow beyond this role.
**
What You’ll Be Doing:
**
- Support the Executive Vice President (EVP) of Long-Term Care with all executive and administrative tasks
- Plan and coordinate EVP’s meetings, agendas, and workback schedules while prioritizing high-impact initiatives
- Engage professionally with government entities (e.g., Ministry of Long-Term Care, Health Authorities) and internal/external senior stakeholders
- Compile data and reports, arranging travel, preparing agendas and meeting packages, and responding to routine formal written correspondence; coordinating meetings and teleconferences.
- Arranging and booking corporate and personal functions for the EVP.
- Arrange and book corporate and personal functions for the EVP.
- Coordinate meeting agendas and materials where EVP is the chair; taking and distributing minutes and following up reporting to the EVP.
- Deal with issues and tasks on behalf of the EVP as directed, often in high pressure situations.
- Manage the daily schedule for the EVP, rationalizing and prioritizing competing demands from various sources from within and outside of the organization.
- Communicate in person and through correspondence with high level internal and external contact such as vendors and senior leadership.
- Proactively create and maintain effective workflow and communications to accomplish the work of the Operations office which includes the handling of a variety of projects and tasks simultaneously.
- Manage administrative projects.
- Support with expense reports.
- Maintain strict confidentiality on all matters.
- Perform other duties as assigned.
**Education & Experience Required:
**
- Bachelor’s Degree in business, organizational development or related field.
- 2-5 years’ experience in a similar role demonstrating exceptional organizational, analytical and problem solving skills.
**About Sienna Senior Living:
**
Sienna Senior Living (TSX: SIA), is one of Canada’s largest owners and operators of 103 seniors’ living residences, in addition to managing 12 residences for third parties. We offer care, support, services and housing in Retirement and Long Term Care to seniors/residents and their families. And we truly believe it is a privilege to serve Canada’s seniors, ensuring they live fulfilling lives with the utmost comfort, dignity and respect.
At Sienna, we empower our 15,000 team members across Ontario, British Columbia, Saskatchewan and Alberta to help our residents live the life they desire and deserve. Our purpose is simple: to cultivate happiness in daily life!
What Sienna Offers: We aspire to cultivate an environment and culture where team members feel valued, heard and empowered to do meaningful work. And we offer a number of programs and benefits that support team members’ financial, personal and professional needs:
- A competitive compensation and vacation package
- Employer Paid Health & Dental Benefits
- RRSP with Company Match
- Share Ownership and Reward Program (SOAR)
- Employee Share Purchase Plan with Company Match
- Continuous learning and growth so you have the skillset needed to succeed and take on new challenges
- A welcoming culture that values diversity and differing perspectives, experiences and beliefs
- On Site Work Model – 5x a week at Markham, Ontario Head Office
**_Any offer of employment will be conditional upon a criminal background and references check.
We will review applications as they are received. Only those candidates selected for an interview will be contacted._**
Sienna Senior Living is committed to employment equity, diversity, and inclusion in the workplace. In accordance with provincial regulations, upon request, support will be provided for accommodations throughout the recruitment, selection, and assessment process.
About Sienna Senior Living
At Sienna Senior Living, our Purpose is to cultivate happiness in daily life. Our work does not stop at providing the highest quality of service and care to our residents - it goes much further. Each and every day, we strive to bring happiness into our residents’ lives by enabling our team to put their passion for their work into action and supporting families to bring joy into our homes.
Sienna is one of Canada’s largest owners and operators of senior living options, with 93 high-quality residences in key markets in Ontario, British Columbia, Alberta and Saskatchewan. We offer independent living, assisted living and memory care under our Aspira retirement brand, as well as long-term care, specialized programs and services, and expert management services. Our approximately 12,000 team members are committed to helping residents discover happiness through personalization, choice and community engagement in a comfortable, home-like setting.
Our aim is to consistently create a positive resident experience, along with a high-performing team and workplace culture that are driven by shared Values and a commitment to innovation and excellence. As leaders in the sector, we leverage technology and best practices to constantly set new benchmarks for quality. At the same time, we never lose sight of our vision— to be Canada’s most trusted and most loved senior living provider.