Career****Opportunity

PASS319–HumanResourcesInformationSystemOfficer(HRIS)

*PostedSeptember26,*2025

Internal/External

**DateofAppointment:**As soon as possible

**Reporting****to:**Human Resources Manager, Payroll/Benefits/System Administration

**Description:**Administer and maintain HR/Payroll software systems, including but not limited to ISYS, Parklane, Absence Management System, and the Employee Self-Serve (ESS) Portal. Ensure data accuracy and the effective functioning of all HR and Payroll information systems. Provide support for data queries, report generation, and related analytics across HR and Payroll departments. Collaborate with software vendors to coordinate system updates, upgrades, and modifications. Deliver user support and training to ensure effective use of HR/Payroll systems and tools.

In addition, this role is accountable for maintaining the security of all HR/Payroll systems by implementing and monitoring security controls, mitigating risks, and ensuring compliance with organizational and regulatory requirements. The incumbent will serve as the subject matter expert for all HR/Payroll systems, providing leadership during upgrades, new system implementations, and process improvement initiatives.

Responsibilities:

HRISSystemAdministration**&**Support

• Serve as the subject matter expert for HRIS modules, including set up, access security, configuration, and troubleshooting.
• Provide daily functional and technical support for ISYS, ATE, Parklane, M-Val and other integrated HR systems.
• Support HR staff and administrators in data verification, system use, and process consistency.
• Set up and maintain grids, job and assignment records, seniority updates, and organizational roles in the Board's HRIS platform, ensuring all models are properly defined for all employee groups.
• Implement and maintain core system changes across Board platforms.
• Responsible for the annual absence rollover and allocation of all employees of the Board.
• Provides the payroll file for each pay period.
• HR Officer extracts all payroll entries from the HR system and provides a pay pending file to payroll for processing.

**DataManagement&**Reporting

• Develop and run SQL queries to extract, analyze, and report HR and employee data.
• Maintain accurate and up-to-date data across all HRIS platforms.
• Manage HR data processes such as vacation and sick leave allocation, staffing, performance appraisals, and mass updates.
• Collaborate with the Payroll department to align HRIS data with payroll requirements (e.g., pay periods, percentages, models, and service days).
• Prepare and generate custom reports for HR, Payroll, Finance, Senior Leadership, the Ministry of Education (ONSIS), OCSTA, and monthly Board reports.
• Administer and track employee evaluations using relevant software systems.
• Support teacher evaluations in relation to the software platform.

ProcessImprovement&StrategicSupport

• Identify opportunities for HR process automation, system optimization, and workflow improvements.
• Work with ICT to resolve system issues, implement patches, manage upgrades, and develop custom interfaces and queries.
• Participate in HRIS-related projects, system enhancements, and strategic initiatives aligned with HR and organizational goals.
• Collaborate with the Board's Education Partners to ensure HRIS functionality meets business and regulatory requirements.

Training,Documentation&EducationPartner****Communication

• Create and maintain clear documentation including user guides, process manuals, and system workflows.
• Provide training and ongoing support to end users across HR, school administration, and other departments.
• Effectively communicate with both technical and non-technical Education Partners to ensure understanding and proper system use.
• Some travel required

All of the above requires alignment and compliance with Collective Agreements and Terms and Conditions for all employee groups.

Other Duties as assigned

Qualifications:

• Minimum Post-secondary diploma or certificate in a related field
• Minimum Bachelor's degree Human Resources, Information systems/ Technology, Business Administration or Computer Science
• Minimum three years in a related field
• Five years with additional experience within an educational or unionized environment is preferred
• CHRL designation or working towards certification considered an asset

Skills:

• Advanced proficiency in Microsoft Office
• Expertise in HR policies and procedures
• Strong knowledge of hiring practices
• Strong Communication skills (written and oral)
• Strong analytical and problem-solving skills, ability to gather, interpret, and analyze data for decision making.
• Trouble shooting system or data integrity issues.
• Root cause analysis and proactive resolution planning.
• Strategic Thinking and Organizational and diagnostic skills.
• Ability to align system usage and processes.

Location:

Father Kennedy Catholic Education Centre – 90 Mulberry St., Hamilton ON L8N 3R9

Salary:

Professional Administrative Support Staff PASS 6 - ($77,638 - $96,956)

Lastdateforconsideration:FridayOctober10,2025@4:00pm

Applicants shall submit a resume and cover letter.Please include the full posting title within the subject line. The resume must include two (2) Professional References. It must also include an authorization to contact references provided. Thank you to all applicants who submit their application. Please note only those applicants eligible for an interview will be contacted.

Schools and administrative sites within the Hamilton-Wentworth Catholic District School Board (HWCDSB) give witness to the truth that Jesus Christ is the foundation and the heart of Catholic Education and the centre of its community. Central to this vibrant and student focused system is a vision of students as uniquely created in the image of God. This commitment is expressed and realized in the Board's Mission which is:

“In union with our Bishop, to enable all learners to realize the fullness of humanity of which our Lord Jesus Christ is the model”

Hamilton-Wentworth Catholic District School Board (HWCDSB) is committed to equity and inclusion in the recruitment and hiring of qualified staff who reflect the diversity of students and our community. We actively encourage applications from members of groups with historical and/or current barriers to equity, including, but not limited to:

• First Nations, Métis and Inuit peoples, and all other Indigenous peoples;
• members of groups that commonly experience discrimination due to race, ancestry, colour or place of origin;
• persons with visible and/or invisible (physical and/or mental) disabilities.

In our efforts to ensure an inclusive, diverse and representative workforce, HWCDSB will:

• value, promote and encourage the hiring of staff from under-represented communities;
• value applicants' additional experiences, lived experience, skills, backgrounds and perspectives
• collect voluntary self-identification data from applicants in accordance with the Ontario Human Rights Code, HWCDSB's Teacher Hiring Practices Administrative Procedures, and Ontario's Anti -Racism Data Standards.

Where the required skills, ability and qualifications of candidates are relatively equal, candidates who self-identity as a member of one or more under-represented groups may be selected.

The HWCDSB is also an equal opportunity employer that is committed to inclusive, barrier-free recruitment and selection processes. We also recognize our duty to accommodate and foster a culture of inclusion. We will provide accommodations during the hiring process. If an accommodation is required, please inform the Human Resources Team or Hiring Manager in advance of any part of the process. All information received relating to a candidate's required accommodation will be addressed confidentially.