Position Summary

The Purchasing Coordinator I is responsible for supporting the procurement team by ensuring efficient and accurate purchase order processing, part set up & cost database maintenance, order ESD & tracking and vendor communications. The Purchasing Coordinator I plays a vital role in facilitating smooth communication between various departments and vendors.

Responsibilities

• Support/management of vendor confirmations mailbox
• Support/management of PDC mailbox
• Supporting the Open Orders and Confirmed Orders list
• Supporting the ‘Items report’
• Communicate with vendors for verification of shipment ETA, ESD and tracking information.
• Communicate product backorder status with Sales Admin Dept.
• Assist Purchasing team with vendor part set up and costing updates
• Support Buyers to organize and update most recent direct source price lists into system
• Assisting purchasing activity using the NetSuite Cloud ERP system
• Acquire high-level knowledge of Product Categories, and Programs
• Provide support to department associates as necessary
• Vendor product authorization support
• Organize, manage and report opportunity projects as assigned
• Work to develop positive, supportive relationships with vendors
• Answer vendor/internal questions/concerns in a timely manner via email and phone
• Other duties as assigned

Competency Requirements

• Always maintains a professional demeanour with fellow employees, vendors, sub-contractors, and clients

• Ability to cope under pressure and maintain focus, dealing effectively with setbacks while remaining positive

• Portrays a positive image and always motivates colleagues to ensure continued success

• Embraces change and always willing to adopt new practices

• Holds self and others accountable

• Ability to approach problems logically, under pressure and seek innovative solutions

• Communicates effectively (verbally and written) at all levels within an organization and with external parties including enforcing authorities

• Understands the needs and perspectives of both internal and external customers

• Promotes teamwork and collaboration

• Values and respects others, encourages and supports diversity

• Ability to work independently with limited supervision

Education & Skill Requirements

• High School Diploma required
• Associates or bachelor’s degree preferred
• Entry level position