Operating in the hospitality and restaurant industry for nearly 50 years, Gray Collection is an award-winning group of authentically local hotels and restaurants that offer travelers from around the world the experience of friendly luxury. Our establishments include Maggie Oakes, Jacopo, Vieux-Port Steakhouse, Pincette, Bevo Bar+Pizzeria, Restaurant Gaspar, Terrasse le Perché, Terrasse William Gray, and Terrasse sur l’Auberge.

Under the supervision of the Finance Director, the Accounts Payable Clerk plays a key role in the daily management of the accounts payable inbox, which serves as the primary point of contact with vendors and represents the task requiring the greatest level of rigor, time, and energy.

The position is responsible for the full-cycle accounts payable process for multiple Gray Collection properties, within a centralized, multi-entity environment, and requires close collaboration with the operational teams of each location.

RESPONSIBILITIES:

• Proactively and efficiently manage the accounts payable inbox, including receiving, sorting, prioritizing, and processing invoices, vendor requests, and follow-ups
• Respond to vendor inquiries, perform required follow-ups, and maintain clear and professional communications
• Process the full accounts payable cycle for multiple entities and properties
• Verify the accuracy of invoices, accounting codes, and compliance with internal policies
• Prepare and process certain vendor payments (cheques, electronic transfers, ACH)
• Analyze and resolve discrepancies, disputes, or problematic invoices in collaboration with internal teams
• Maintain up-to-date vendor records (setup, modifications, compliance, banking information)
• Apply and adhere to internal controls related to accounts payable, including segregation of duties, required authorizations, and approval procedures
• Ensure all transactions comply with financial policies, internal processes, and regulatory requirements
• Actively contribute to the continuous improvement of accounts payable processes, particularly related to the management of high volumes of emails and transactions

QUALIFICATIONS:

• DEP, DEC, or certificate in Accounting or Administration
• 1 to 3 years of experience in accounts payable
• Experience in a multi-entity or multi-site environment (strong asset)
• Experience in hospitality or food and beverage (asset)
• Basic understanding of internal controls and financial procedures
• Knowledge of sales taxes (GST/QST) applicable to vendors
• Solid understanding of the accounts payable cycle
• Excellent organizational skills and strong attention to detail
• Ability to manage high volumes of transactions
• Strong prioritization skills and ability to meet deadlines
• Team-oriented with a service-driven mindset
• Autonomous, reliable, and detail-oriented

BENEFITS:

• Group insurance plan with telemedecine
• Group RRSP and DPSP (Deferred Profit Sharing Plan)
• 50% employee discount at all of our establishments for the employee and up to 3 guests
• Discounts with our business partners (transportation, wellness, leisure)
• Company culture that values employees
• Employee recognition events
• Growing company with opportunities for career development and personal growth

We thank you for your interest. Only individuals selected to be interviewed will be contacted.

In this document, we have made an effort to use neutral language suitable for all individuals, regardless of gender. However, certain terms, job titles, and sentence structures may require us to use the masculine form as a neutral gender. We wish to inform you of this. As we prioritize an inclusive work environment, we welcome all individuals, regardless of gender, to apply.