Regular/Temporary

Temporary

Job Title

UJD060 - Financial Coordinator

Job ID

72550

Location

HSC- Central Campus

Open Date

10/24/2025

Job Type

Casual

Close Date

11/02/2025

Employee Group

Interim

Favorite Job

Department

Medicine

Contract Duration

14.7 Months

Hours per Week

7

Posting Details

Schedule

Monday - Friday, casual up to 7 hours per week

Work Hours

8:30am- 4:30pm

Education Level

2 year Community College diploma in Accounting or a related field of study

Career Level

Requires 4 years of relevant experience

Hourly Rate

Grade 6; $26.14/hr - $36.83/hr

Anticipated Start Date

November 1, 2025

Job Description

Department and Project Description

The Ontario Physician Reporting Centre (OPRC) under the Department of Medicine is a data-driven organization focused on physician workforce planning, funded by the Ontario Ministry of Health and based at McMaster University. OPRC provides high-quality, linked datasets and interactive reporting tools to support physician resource allocation, training programs, and policy decisions across Ontario’s healthcare system. The Financial Coordinator will be accountable to the Director, Ontario Physician Reporting Centre.

The Financial Coordinator duties would focus on the following:

• Prepare and process vouchers for invoices received, facilitate non-voucher transactions as required
• Reconcile monthly transactions and follow up on any problems or issues
• Process PCard and Diners card reconciliations
• Prepare and coordinate approvals for financial reporting to the Ontario Ministry of Health and McMaster University, Faculty of Health Sciences
• Prepare the annual 5-year budgeting for the Faculty of Health Sciences (with the OPRC Director)
• Respond to ad hoc requests on financial, planning, projection and budgeting matters as required
• Respond to queries regarding anything related to accounts payable (internal and external)
• Advise OPRC staff on financial issues as required

Job Summary

Responsible for applying specialized knowledge and understanding of financial policies and procedures to coordinate and process University financial transactions. Analyzes, records, classifies, and summarizes accounting data according to established procedures. Ensures accuracy and compliance with existing guidelines, policies, and procedures.

Accountabilities

• Coordinate the collection, verification, analysis and reporting of financial data.
• Maintain the department's in-house business management and accounting system.
• Interpret and communicate applicable financial policies, procedures and guidelines to others.
• Assist with internal and external audits by preparing audit files and responding to auditor inquiries.
• Develop and deliver training and information sessions.
• Analyze data and assess for reasonableness.
• Assist with developing budgets for review and approval.
• Implement and maintain budgets. Create financial projections and make adjustments to budgets throughout the fiscal year.
• Exercise appropriate controls, monitor, and reconcile accounts.
• Write a variety of document and reports such as procedure manuals, accounting reports, and financial statements.
• Perform various analyses and reconciliations of accounts.
• Generate reports and account statements and review for accuracy.
• Provide training and guidance to others on relevant accounting procedures and the use of financial systems.
• Generate reports and account statements and review for accuracy.
• Calculate, prepare and issue invoices, cheques, account statements and other financial statements according to established procedures.
• Receive, send, sort, verify, process and prepare various documents such as purchase orders, invoices, cheque requisitions, receivables, payables, and shipping documents.
• Process, verify, and balance financial records and business transactions, such as accounts payable, accounts receivable, and payroll.
• Investigate discrepancies using established procedures.
• Monitor and reconcile statements and participate in the reconciliation of accounts.
• Prepare and generate a variety of scheduled and ad hoc reports.
• Update, maintain, and verify information in a variety of spreadsheets and databases.
• Balance and control cash receipts, including floats, petty cash and cheques.
• Apply standard mathematical skills such as calculations, formulas, and equations to perform a variety of calculations.
• Create spreadsheets including complex formulas and equations.
• Answer complex inquiries via telephone, email, and in person that are specific in nature and require a specialized knowledge of policies and procedures.
• Maintain filing systems, both electronic and hard copy.
• In the absence of other staff, identify persons requesting access to the reactor and grant access to facility upon recognition.
• In the absence of other staff, greet visitors, answer or redirect general inquiries

Qualifications

• 2 year Community College diploma in Accounting or a related field of study.
• Requires 4 years of relevant experience.

Assets

• Proficiency in Microsoft Excel and Outlook is required.
• Prior experience using the McMaster Mosaic system for financial reporting and transaction processing is highly desirable.

Additional Information

This is a part-time, casual position with a typical workload ranging from 3.5 to 7 hours per week and the position is remotely based.

How To Apply

To apply for this job, please submit your application online.

Employment Equity Statement

McMaster University is located on the traditional territories of the Haudenosaunee and Mississauga Nations and within the lands protected by the “Dish With One Spoon” wampum agreement.

The diversity of our workforce is at the core of our innovation and creativity and strengthens our research and teaching excellence. In keeping with its Statement on Building an Inclusive Community with a Shared Purpose, McMaster University strives to embody the values of respect, collaboration and diversity, and has a strong commitment to employment equity.

The University seeks qualified candidates who share our commitment to equity and inclusion, who will contribute to the diversification of ideas and perspectives, and especially welcomes applications from indigenous (First Nations, Métis or Inuit) peoples, members of racialized communities, persons with disabilities, women, and persons who identify as 2SLGBTQ+.

As part of McMaster’s commitment, all applicants are invited to complete a confidential Applicant Diversity Survey through the online application submission process. The Survey questionnaire requests voluntary self-identification in relation to equity-seeking groups that have historically faced and continue to face barriers in employment. Please refer to the Applicant Diversity Survey - Statement of Collection for additional information.

Job applicants requiring accommodation to participate in the hiring process should contact:

• Human Resources Service Centre at 905-525-9140 ext. 222-HR (22247), or
• Faculty of Health Sciences HR Office at ext. 22207, or
• School of Graduate Studies at ext. 23679

to communicate accommodation needs.

Hybrid Work Language

To ensure an ongoing and vibrant University community that meets the needs of our students, staff and faculty and supports the University mission, ability to work on-site continues to be a requirement for most University positions. The University is supportive of exploring flexible work arrangements that effectively balance operational needs and employee interests.