Dynamic “MEDICAL ADMINISTRATIVE ASSISTANT” Wanted! ️✨

Are you a multitasking master with a passion for healthcare operations? Coverdale Clinics is looking for a Medical Administrative Assistant to become an integral part of our infusion clinic team, where your organizational skills help power patient-centered care every single day.

What we offer (and why you’ll love it here!):

• Epic Work-Life Balance: Our shifts are limited to days and evenings and closed on holidays.

• Growth Opportunities: Continuing to build your knowledge through internal training ensures you stay at the forefront of best practices and innovations in nursing. Our ongoing education opportunities empower you to enhance your skills and provide exceptional patient care.

• Vibrant Culture: Our vibrant culture thrives on community engagement, fueled by employee feedback through OfficeVibe. From local activities to national initiatives, our passionate team extends its commitment to creating positive change beyond patient care. Our People Say It Best!

What & Where: Guelph, ON & Part Time (6 month contract)

Closing Date: September 17, 2025

Why Coverdale Clinics?

Join BioScript’s Coverdale Clinic team and experience a work culture that values quality over quantity. With small patient-to-nurse ratios and a team-based environment, you’ll enjoy a steady workflow that allows for precision, care, and connection. As the Medical Administrative Assistant, you’ll be the behind-the-scenes engine that keeps clinic operations running smoothly from scheduling and supplies to documentation and communication.

Your Mission:

Patient & Clinic Support – Daily

• Be the first friendly voice they hear – answer phones, emails, and CRC chats.

• Schedule appointments, prep charts, scan documents, and manage patient information securely and accurately.

• Receive and verify pharmacy deliveries, place meds on ice, and ensure nursing staff completes double checks.

• Help set up patient rooms and ensure equipment is cleaned and ready to go.

• Monitor fax confirmations and support timely documentation including Adverse Event and incident reports.

Operational & Admin Support

• Place supply orders, prep patient kits, and track inventory to support the clinic’s flow.
• Handle returns and ensure boxes are coordinated and tracked.
• Stay current on LMS training, patient hold lists, and reconciliation reports.

Operational & Admin Support

• Place supply orders, prep patient kits, and track inventory to support the clinic’s flow.

• Handle returns and ensure boxes are coordinated and tracked.

• Stay current on LMS training, patient hold lists, and reconciliation reports.

What You Bring to the Table:

Education & Experience

• Diploma in Medical Office Administration or equivalent experience.
• Previous experience in a healthcare or clinic setting is a definite plus.

Skills That Set You Apart

• You’re an organizational Rockstar with excellent communication and time-management skills.
• Skilled in Microsoft Office, EMR systems, faxing, and multi-line phone systems.
• You handle confidential patient information with the utmost discretion.
• Bilingual (French/English)? That’s a bonus, depending on the location!

Core Competencies

We’re looking for someone who brings more than just admin skills — we want someone who:

• Thinks Critically: Breaks down problems and solves them with clarity and logic.

• Takes Initiative: Acts decisively, works efficiently, and gets things done.

• Owns It: Delivers on commitments and takes accountability for actions.

• Is Courageously Clear: Communicates openly and professionally – even when it’s tough.

• Adapts and Grows: Embraces change, learns from experience, and stays cool under pressure.

Compensation: At BioScript, your base pay is one part of your total compensation package and is determined within a range. Our pay ranges are based on the local cost of labor benchmarks for each specific role, level, and geographic location.

We're proud to be an equal opportunity employer. As a people-centric organization, we’re committed to fostering a welcoming culture free of discrimination, and to providing a healthy and safe work environment where all team members can thrive as individuals. Through our commitment to diversity, inclusion, belonging, and equity, we strive to provide an accessible workplace, where individuals feel valued, respected, and supported every day.

We encourage and accept all applications, however, only candidates selected for interviews will be contacted. Accommodations can be made available on request for candidates taking part in all aspects of the selection process. For inquiries, please email the talent acquisition team at recruitment@bioscript.ca.

Ready to make your mark? Coverdale Clinic- Where “Patient care is in our DNA.” ✨

Take a look firsthand at what we do here!

#INDA