Job ID: 59403

Job Category: Human Resources

Division & Section: Public Health, Operation and Business Services

Work Location: Union Station, 61 Front Street West, Toronto – Various locations

Job Type & Duration: Full-time, 1 Temporary (Approximately 18 months) Vacancy

Salary: $87,800.00 - $116,745.00

Shift Information: Monday to Friday, 35 hours per week

Affiliation: Non-Union

Number of Positions Open: 1

Posting Period: 29-Aug-2025 - 11-Sept-2025

The Coordinator, Wellness Health and Safety will contribute to an integrated approach to the development, implementation, maintenance and continued improvement of a comprehensive Divisional Wellness, Health & Safety Program (including the necessary programs, procedures and tools) in association with People & Equity Health and Safety staff, union representatives and Divisional collaborators.

Major Responsibilities:

• Develops, reviews, implements and manages detailed plans and recommends procedures and guidelines regarding program specific requirements to ensure compliance with Council, corporate policies and divisional directives. Assesses current practices and makes recommendations to improve operational efficiencies.

• Manages assigned Wellness and Health and Safety projects, mentors, provides support, motivates and trains staff, ensuring effective teamwork, high standards of work quality and organizational performance, continuous learning and encourages innovation in others.

• Creates, implements and maintains a compliance framework that ensures Toronto Public Health (TPH) meets all Health & Safety (H&S) obligations and reduces accidents/incidents and Workplace Safety and Insurance Board (WSIB) claims. Integrates safety into all aspects of business practices to ensure clear accountability for safe and healthy work practices. Liaises with the HR Health and Safety Consultants, Disability Management Consultants and Employee Health and Rehabilitation.

• Participates in and provides expert direction of the development of annual divisional Wellness and Health and Safety plan

• Provides input in the development of the division annual budget utilizing information on operational requirements, staffing requirements, known pressures and required adjustments; assists management in the administration of assigned budget by analyzing financial data. Ensures that the project expenditures are controlled and maintained within approved budget limitations.

• Provides management with advice, communication and education on H&S procedures and Return To Work (RTW) including written safe work procedures, job hazard assessments, and accident investigations and provides direction and guidance to staff on any related occupational health and safety matters.

• Participates in and provides expert direction to the divisional Joint Health and Safety Committees for continuous improvement of effectiveness in addressing the root causes of health and safety concerns and hazard recognition and control.

• Participates in and provides support to the divisional Infection Prevention and Control (IPAC) Committee.

• Participates in Ministry of Labour inspections, investigations and reports in conjunction with the HR Health and Safety Consultant and appropriate Joint Health & Safety Committee members. Ensures the division meets all Ministry of Labour compliance requirements within the mandated time frames. In consultation with HR Health and Safety staff, provides recommendations on corrective actions to achieve continued compliance with applicable sections of health and safety legislation, including on work refusals, critical injury investigations, collective agreements and Return-to-Work programs.

• Participates in staff investigations when required. Makes effective recommendations with respect to hiring, work assignments, performance appraisals and disciplinary action. Recommends to management the overall scheduling of projects and provides project management support within the division, as required.

• Ensures compliance with and a thorough understanding of the Collective Agreements; Provincial Collective Agreements; and corporate and divisional policies, procedures and guidelines, and City by-laws.

• Assists project teams in the design, implementation and utilization of performance measures for the division/branch.

• Cultivates effective working relations, represents the division and consults with Members of Council and their staff, internal and external stakeholders, other divisions and members of the public on community and project committees, programs, services and in cross-divisional strategic planning and corporate activities and initiatives.

• Investigates internal/external complaints, where required, and implementing actions for satisfactory resolutions.

• Ensures quality customer service by providing timely, cost effective and optimum delivery of services. Ensures the quality of work and service meets corporate and divisional standards and trained to perform work in compliance with all legislative regulations that apply, such as Accessibility for Ontarians with Disabilities Act (AODA), Workplace Hazardous Materials Information System (WHMIS) and the Occupational Health and Safety Act (OHSA), etc.

• Assists division in the development of briefing notes, correspondence to internal and external stakeholders and prepares reports for presentation for strategic decision making.

• Provides support with on-going strategic planning and development of city-wide service direction, functional standards, policies and procedures, in consultation with other City divisions, government agencies and community stakeholders.

• Creates, develops, and updates brochures, manuals, web content.

• Provides leadership in project management including implementation of detailed plans and recommends policies/procedures regarding program specific requirements and auditing yearly compliance requirements of established program areas.

• Designs, implements, maintains and evaluates Divisional performance measures related to Health and Safety and WSIB. Monitors records and recommends corrective actions/activities to support continuous improvement on trends. Reports performance measures and recommendations to senior management) and People Leaders (managers and supervisors) on a quarterly basis.

• Provides recommendations and implements strategies to ensure compliance with all occupational H&S/WSIB legislated areas and City policies, programs and procedures e.g. H&S standards and regulations, Return-To-Work (RTW) programs and accident/incident investigation.

• Ensures that all TPH occupational health & safety/WSIB legislated areas training programs are to a level consistent with the corporate training standard and legislative requirements.

• Monitors and ensures that the Corporate protocol is being followed in the Divisions for Ministry of Labour activities and corrective actions for purposes of reporting to the Executive Director, Directors and Occupational Health & Safety Committees.

• Represents the division as it relates to occupational health & safety/WSIB matters, as well as in corporate H&S initiatives, in the areas of integrated disability management, occupational health & safety policies, procedures, and programs, consistent with the Workplace Safety and Insurance Act, the Occupational Health and Safety Act, collective agreements and best practices corporate compliance above minimum standards, and city policies & protocols on the divisional networking, periodicals, memberships and city H&S working groups/committees.

• Ensures proper maintenance of all required health and safety inspections and other related records through the development and updating of the divisional Health and Safety web site. Develops business cases to secure appropriate funding for all occupational health & safety/WSIB legislated areas initiatives.

Key Qualifications:

• Post-secondary degree or diploma in related discipline, (i.e. Occupational Health & Safety, Human Resources, etc.), or an equivalent combination of education and experience.

• Considerable practical experience in occupational health and safety, wellness and disability management consultancy.

• Considerable experience in delivering and developing training programs focusing on health, safety and disability management.

• Excellent verbal, written and presentation communications skills as well as highly developed interpersonal, conflict resolution, analytical and problem solving skills.

• Strong interpersonal skills with the ability to communicate effectively and maintain productive working relationships with managers, employees, union officials and external stakeholders.

• Ability to identify needs; initiate, coordinate and manage projects and implement solutions in response to client issues.

• Good organizational skills including the ability to prioritize and meet strict deadlines.

• Proven consultation skills at all levels within an organization.

• A thorough knowledge of Occupational Health & Safety Act & Regulations and related legislation, contractual obligations, leading wellness promotion practices and sound human resource practices.

• Knowledge of and ability to interpret applicable codes, standards, guidelines and government legislation.

• Professional certification preferred, (i.e. Canadian Registered Safety Professional (CRSP) or Certified Health and Safety Consultant (CHSC) or their equivalent or eligibility for certification and evidence of significant progress towards completion.

• Knowledge of ergonomic and occupational hygiene principles, and attendance management are assets.

• Ability to support the Toronto Public Service values to ensure a culture that champions equity, diversity and respectful workplaces.

Equity, Diversity and Inclusion

The City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve. Learn more about the City’s commitment to employment equity.

Accommodation

The City of Toronto is committed to creating an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs. Disability-related accommodation during the application process is available upon request. Learn more about the City’s Hiring Policies and Accommodation Process.