This competition is open to all applicants however; internal candidates and applicants who were former employees of the University of Alberta will be given priority consideration before external candidates. Please log in to verify your internal candidate status.

Location - This role is hybrid with a mix of remote and in-person work at North Campus Edmonton.

Reporting to the Administration Manager, the General Administrator will provide a wide range of administrative, financial and human resources support to the School of Business. This position supports the operations of the School based on an understanding of the administrative and academic leadership’s needs. The General Administrator will play a key role in ensuring that the day-to-day work of the School is directed to the right people and systems by the applicable deadlines. Consulting with internal and external resources, this position must solve routine problems using policy, procedure, process or based on direction from the administrative or academic leadership.

The Alberta School of Business is one of the world’s leading institutions for business education and research. As the first and longest continually accredited business school in Canada, it is also one of the country’s largest, with 70 faculty members, 2,100 undergraduate students, and 950 graduate students. Since its inception in 1916, the school’s innovative thinking, entrepreneurial spirit, and leadership have shaped communities and businesses around the world. With a vision to develop and inspire entrepreneurial leaders from Alberta for the world, the School excels in research, teaching, and external engagement.

Process Coordination/ Initiation:

• FEC and ATSEC administration
• Provides guidance and assists users with the initiation of routine transactions. Escalates issues to the Staff Service Centre, assigned Human Resources Service Partner or assigned Finance Partner
• Initiates area transactions in consultation with the ADMs, HR Partner, Finance Partner, or External Engagement Partner, as required
• Initiates transactions in PeopleSoft in conjunction with associated finance and/or HR resources to make adjustments; for example: eForms, PIFs, PAFs, contract requests, APJVs, billings
• Initiates transaction flow for various talent acquisition functions such as position evaluation, writing postings, and the recruitment process
• Initiates, coordinates and submits paperwork for Special Continuing Academic appointments
• Initiates purchase requisitions, purchase orders and invoices through SupplyNet; initiates vendor payments
• Reviews individual transactions and supporting documentation for accuracy, compliance to policy and appropriate authorizations
• Identifies, troubleshoots and resolves transactional issues; correct errors and escalates broader more complex issues

Program Operations:

• Creates and maintains spreadsheets and/or databases; prepares standard and ad-hoc reports
• Maintains area/program records
• Organizes meetings, conferences, seminars and special events
• Sends out surveys or information requests; complies submissions for review
• Provides administrative support for standing and special meetings; coordinates documents and agendas; anticipates and prepares supporting materials; distributes meeting minutes

Communications:

• Screens, directs, and processes phone, electronic and in person queries

• Drafts and/or generates routine communications; gathers information from office records to draft emails, memos, and other documents for supervisor review

• Manages correspondence for the program or service; reviews and prioritizes daily incoming correspondence and initiates or completes action depending on the complexity of the issue

• Updates information/ data within the content management system

• Prepares briefing materials for meetings and committees

• Prepares letters, emails, and other documents for the area; proofreads and reformats documents

• Post-secondary Diploma; preferably a diploma program in business administration, accounting or human resources

• 2-3 years of progressively responsible operational support experience, preferably in a post-secondary setting

• Demonstrate proficiency with, PeopleSoft HCM, Financials, Campus Solutions, SupplyNET, MS Office and Google applications

• Excellent computer skills including proficiency in use of database, spreadsheet and word processing software

• Demonstrate ability to develop and maintain positive, professional, collaborative working relationships with all stakeholders at all organizational levels

• Demonstrate ongoing excellent communication with all stakeholders from a wide variety of cultural backgrounds

• Demonstrate ability to apply and adhere to strict confidentiality guidelines, FOIPP, records management protocols, and all relevant university policies

• Demonstrate ability to work with large unionized public sector and or post-secondary academic organizations

• Ability to quickly prioritize workload, multi-task and work well under pressure is essential

• Demonstrated problem-solving skills, including the ability to identify, investigate, analyze, and resolve issues

• Excellent attention to detail, time management, and organizational skills

• Exceptional work ethic and commitment to quality work

Application Instructions

Click "Apply Now" to submit your resume and cover letter in ONE file.

This position is subject to all applicable terms and conditions of the collective agreement between the Governors of the University of Alberta and the Non-Academic Staff Association (NASA).

This position offers a comprehensive benefits package*.*

The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all FirstPeoples of Canada, whose presence continues to enrich our vibrant community.

The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide.

Your work will have a meaningful influence on a fascinating cross-section of people - from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. Learn more.

At the University of Alberta, we are committed to creating an inclusive and accessible hiring process for all candidates. If you require accommodations to participate in the interview process, please let us know at the time of booking your interview and we will make every effort to accommodate your needs.

We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.

All University employees have a responsibility to foster a workplace that prioritizes safety in all its forms—physical, cultural, and psychological. This is achieved by promoting a safe environment, adhering to all safety laws, policies and procedures, completing all required safety training, identifying hazards and implementing controls, reporting incidents, and contributing to a culture of belonging and respect, while endeavoring to ensure that all colleagues feel valued and safe to express their thoughts, perspectives and concerns.

The University of Alberta is committed to creating a university community where everyone feels valued, barriers to success are removed, and thriving connections are fostered. We welcome applications from all qualified persons. We encourage women, First Nations, Métis and Inuit persons, members of visible minority groups, persons with disabilities, persons of any sexual orientation or gender identity and expression, and all those who may contribute to the further diversification of ideas and the University to apply.

L’Université de l’Alberta s’engage à créer une communauté universitaire où chaque personne se sent valorisée, où les obstacles à la réussite sont éliminés et où des connexions enrichissantes peuvent se développer. Nous accueillons les demandes de toutes les personnes qualifiées. Nous encourageons les femmes; Premières nations, Métis et Inuits; membres des groupes minoritaires visibles; personnes handicapées; personnes de toute orientation sexuelle ou identité et expression de genre; et toutes les personnes qui peuvent contribuer à la diversification des idées et à l'université à postuler.