Executive Assistant - Administration
About the role
Position Number: 217586-67
Position Available: Executive Assistant
Status: Temporary Full-Time (1.0 FTE)
Department: Administration
Union: Non-union
Shifts: Days
Rate of Pay: $38.12/hr - $47.65/hr
Posting Date: August 14, 2025
Closing Date: August 21, 2025
Internal applicants must apply by 11:59pm on August 21, 2025.
About Joseph Brant Hospital:
Joseph Brant Hospital (JBH) is a full-service hospital located in the growing and thriving community of Burlington, Ontario, serving more than 185,000 residents in Halton, Hamilton, Waterdown, Flamborough, Milton and Stoney Creek. JBH is honoured to be recognized as one of Hamilton Niagara’s Top Employers since 2015, with a skilled team of approximately 200 physicians, 2,000 employees, and more than 300 volunteers.
JBH is a Clinical Education site in conjunction with McMaster University, and is designated as an Academic Community Teaching Hospital. JBH is also a partner member of the Burlington Ontario Health Team (BOHT). JBH is deeply committed to providing exemplary care and living the hospital’s core values of Compassion, Accountability, Respect and Excellence.
JBH also inspires and empowers a culture of caring and this is demonstrated in many ways including our commitment to the health, safety, and wellbeing of our people. For more information, visit www.josephbranthospital.ca.
Position Summary
Reporting to two Executive Vice Presidents (EVP), the Executive Assistant provides a wide range of administrative and project supports. The successful incumbent must have experience in a fast-paced environment and in addition to maintaining and exhibiting JBH’s vision and values they must also contain a high degree of professionalism, discretion, confidentiality and flexibility with a strong focus on customer service. The ability to take initiative, exercise good judgement and independently handle changing and competing priorities is required in order to coordinate complex administrative services for senior executive personnel. This role requires irregular and extended hours when needed.
Responsibilities:
- Acts as the primary contact and liaison on behalf of the EVPs for internal and external stakeholders
- Collaborates in the organization of events/meetings/projects which require the executive’s involvement
- Responsible for managing highly confidential and sensitive information.
- Supports with scheduling and calendar management including directing and coordinating daily priorities, appointments, tasks, meetings and deadlines
- Prioritizes requests for the executives: daily review, coordination and anticipation of executive’s needs
- Schedules, develops agenda, and takes minutes for the portfolio’s meetings
- Reviews all incoming material, prioritizes work and follows up as needed to resolve problems and ensure integration of activity
- Responsible for operating the policies and procedures to facilitate support services activities.
- Coordinates/sends announcements for the portfolio as needed
- Research and assist on special projects as requested
Qualifications:
- Minimum five (5) years of experience in progressive senior administrative roles.
- Undergraduate degree in a related discipline required or equivalent experience at an executive level.
- Health care experience preferred.
- Exceptional knowledge of Hospital policies, procedures, and relevant legislation.
- Proven success in providing superior service and support in a fast paced, demanding environment
- Sound judgement, excellent analytical and problem-solving skills.
- Demonstrates excellence in drafting communications, documents and presentations.
- Advanced knowledge of MS Office, SharePoint, Teams and other systems.
- Excellent communication skills, both oral and written, combined with a customer focused approach and ability to handle requests in a professional, diplomatic and tactful manner.
- Demonstrated initiative, accuracy, leadership and meticulous attention to detail.
- Exceptional relationship management skills and the ability to build and grow connections
- Ability to organize a heavy and fluctuating workload in a changing environment.
- Ability to work under pressure and meet deadlines.
- Models behavior that is aligned with the values of Joseph Brant Hospital
- Serves as a liaison to other executives, departments and employees
Please Note: Assignment subject to change based on the needs of the department.
To be considered for this exciting opportunity please visit the JBH Careers page to apply. We thank all applicants for their interest; however, only those selected for an interview will be contacted.
Joseph Brant Hospital is committed to an equitable and inclusive culture where everyone thrives and feels that they belong. One of the pillars of our Diversity, Equity and Inclusion framework is to enable our people and patients to flourish by removing barriers. In compliance with the Ontario Human Rights Code (OHRC) and the Accessibility for Ontarians with Disabilities Act (AODA), accommodations are available during the recruitment and selection process and throughout employment.
Please help us meet our commitment to providing an inclusive and barrier-free environment by letting us know if you require accommodation. Contact Human Resources for confidential assistance at careers@josephbranthospital.ca or at 905-632-3737 ext. 4129.
Please include the posting number in the subject line of any email correspondence to enable appropriate assistance.
About Joseph Brant Hospital
Compassionate Care. Exemplary Service. Every Time.
Opened on February 1,1961, Joseph Brant Hospital was erected on land owned by its namesake, Thyandenegea (Joseph Brant).
Joseph Brant Hospital (JBH) is a full-service community teaching hospital located in the growing and thriving community of Burlington, Ontario. The hospital serves residents from Burlington and surrounding cities of Hamilton, Waterdown, Flamborough, Milton and Stoney Creek.
JBH is one of Hamilton Niagara's Top Employers for six consecutive years, with a skilled staff of 194 physicians, 852 nurses, 2,062 full- and part-time staff and more than 700 volunteers.
JBH is a Clinical Education site in conjunction with McMaster University, and designated as an Academic Community Teaching Hospital. Its expanded campus, including the state-of-art Michael Lee-Chin & Family Patient Tower, features an Emergency Department, 293 funded inpatient beds, and 9 Operating Rooms.
JBH is also a partner member of the Burlington Ontario Health Team. JBH inspires and empowers a culture of caring and this is demonstrated in many ways including our commitment to the health, safety and well-being of our people.
Our Hospital's Critical Needs are funded by JBH Foundation, founded in 1976. The Foundation's focus is on engaging the Community, donors and partners through innovative collaboration to achieve our philanthropic goals. With your support, our aim is to create the best health care for our Community.
The Foundation is governed by a team of Community volunteer leaders, and is managed by a dedicated staff of professionals who ensure that every donation is used effectively and efficiently to meet the needs of patients and their families.
Social Media Terms of Use: https://www.josephbranthospital.ca/en/about-us/social-media-terms-of-use.asp
Executive Assistant - Administration
About the role
Position Number: 217586-67
Position Available: Executive Assistant
Status: Temporary Full-Time (1.0 FTE)
Department: Administration
Union: Non-union
Shifts: Days
Rate of Pay: $38.12/hr - $47.65/hr
Posting Date: August 14, 2025
Closing Date: August 21, 2025
Internal applicants must apply by 11:59pm on August 21, 2025.
About Joseph Brant Hospital:
Joseph Brant Hospital (JBH) is a full-service hospital located in the growing and thriving community of Burlington, Ontario, serving more than 185,000 residents in Halton, Hamilton, Waterdown, Flamborough, Milton and Stoney Creek. JBH is honoured to be recognized as one of Hamilton Niagara’s Top Employers since 2015, with a skilled team of approximately 200 physicians, 2,000 employees, and more than 300 volunteers.
JBH is a Clinical Education site in conjunction with McMaster University, and is designated as an Academic Community Teaching Hospital. JBH is also a partner member of the Burlington Ontario Health Team (BOHT). JBH is deeply committed to providing exemplary care and living the hospital’s core values of Compassion, Accountability, Respect and Excellence.
JBH also inspires and empowers a culture of caring and this is demonstrated in many ways including our commitment to the health, safety, and wellbeing of our people. For more information, visit www.josephbranthospital.ca.
Position Summary
Reporting to two Executive Vice Presidents (EVP), the Executive Assistant provides a wide range of administrative and project supports. The successful incumbent must have experience in a fast-paced environment and in addition to maintaining and exhibiting JBH’s vision and values they must also contain a high degree of professionalism, discretion, confidentiality and flexibility with a strong focus on customer service. The ability to take initiative, exercise good judgement and independently handle changing and competing priorities is required in order to coordinate complex administrative services for senior executive personnel. This role requires irregular and extended hours when needed.
Responsibilities:
- Acts as the primary contact and liaison on behalf of the EVPs for internal and external stakeholders
- Collaborates in the organization of events/meetings/projects which require the executive’s involvement
- Responsible for managing highly confidential and sensitive information.
- Supports with scheduling and calendar management including directing and coordinating daily priorities, appointments, tasks, meetings and deadlines
- Prioritizes requests for the executives: daily review, coordination and anticipation of executive’s needs
- Schedules, develops agenda, and takes minutes for the portfolio’s meetings
- Reviews all incoming material, prioritizes work and follows up as needed to resolve problems and ensure integration of activity
- Responsible for operating the policies and procedures to facilitate support services activities.
- Coordinates/sends announcements for the portfolio as needed
- Research and assist on special projects as requested
Qualifications:
- Minimum five (5) years of experience in progressive senior administrative roles.
- Undergraduate degree in a related discipline required or equivalent experience at an executive level.
- Health care experience preferred.
- Exceptional knowledge of Hospital policies, procedures, and relevant legislation.
- Proven success in providing superior service and support in a fast paced, demanding environment
- Sound judgement, excellent analytical and problem-solving skills.
- Demonstrates excellence in drafting communications, documents and presentations.
- Advanced knowledge of MS Office, SharePoint, Teams and other systems.
- Excellent communication skills, both oral and written, combined with a customer focused approach and ability to handle requests in a professional, diplomatic and tactful manner.
- Demonstrated initiative, accuracy, leadership and meticulous attention to detail.
- Exceptional relationship management skills and the ability to build and grow connections
- Ability to organize a heavy and fluctuating workload in a changing environment.
- Ability to work under pressure and meet deadlines.
- Models behavior that is aligned with the values of Joseph Brant Hospital
- Serves as a liaison to other executives, departments and employees
Please Note: Assignment subject to change based on the needs of the department.
To be considered for this exciting opportunity please visit the JBH Careers page to apply. We thank all applicants for their interest; however, only those selected for an interview will be contacted.
Joseph Brant Hospital is committed to an equitable and inclusive culture where everyone thrives and feels that they belong. One of the pillars of our Diversity, Equity and Inclusion framework is to enable our people and patients to flourish by removing barriers. In compliance with the Ontario Human Rights Code (OHRC) and the Accessibility for Ontarians with Disabilities Act (AODA), accommodations are available during the recruitment and selection process and throughout employment.
Please help us meet our commitment to providing an inclusive and barrier-free environment by letting us know if you require accommodation. Contact Human Resources for confidential assistance at careers@josephbranthospital.ca or at 905-632-3737 ext. 4129.
Please include the posting number in the subject line of any email correspondence to enable appropriate assistance.
About Joseph Brant Hospital
Compassionate Care. Exemplary Service. Every Time.
Opened on February 1,1961, Joseph Brant Hospital was erected on land owned by its namesake, Thyandenegea (Joseph Brant).
Joseph Brant Hospital (JBH) is a full-service community teaching hospital located in the growing and thriving community of Burlington, Ontario. The hospital serves residents from Burlington and surrounding cities of Hamilton, Waterdown, Flamborough, Milton and Stoney Creek.
JBH is one of Hamilton Niagara's Top Employers for six consecutive years, with a skilled staff of 194 physicians, 852 nurses, 2,062 full- and part-time staff and more than 700 volunteers.
JBH is a Clinical Education site in conjunction with McMaster University, and designated as an Academic Community Teaching Hospital. Its expanded campus, including the state-of-art Michael Lee-Chin & Family Patient Tower, features an Emergency Department, 293 funded inpatient beds, and 9 Operating Rooms.
JBH is also a partner member of the Burlington Ontario Health Team. JBH inspires and empowers a culture of caring and this is demonstrated in many ways including our commitment to the health, safety and well-being of our people.
Our Hospital's Critical Needs are funded by JBH Foundation, founded in 1976. The Foundation's focus is on engaging the Community, donors and partners through innovative collaboration to achieve our philanthropic goals. With your support, our aim is to create the best health care for our Community.
The Foundation is governed by a team of Community volunteer leaders, and is managed by a dedicated staff of professionals who ensure that every donation is used effectively and efficiently to meet the needs of patients and their families.
Social Media Terms of Use: https://www.josephbranthospital.ca/en/about-us/social-media-terms-of-use.asp