Please Note: If you are a current Algonquin College employee, apply to this job via the Workday application.

Department:

Accounts Payable Supervisor

Position Type:

Full-Time Support

Salary Range:

$32.10-$37.04-Hourly

Scheduled Weekly Hours:

36.25

Anticipated Start Date:

December 01, 2025

Length of Contract:

4-months

Posting Information

This job posting is now accepting applications from all qualified individuals.

Posting Closing Date:

December 1, 2025

Please note: jobs are posted until 11:59 pm on the job closing date.

Job Description:

The position is responsible for processing all invoices and other payment requests received and for undertaking the payment of all external suppliers in an accurate, efficient and timely manner. This includes electronically matching invoices with receiving reports and purchase orders (Three Way Match) and verifying the documentation necessary to initiate a payment to an External supplier for goods and/or services received. This position is also responsible for giving timely feedback to suppliers and internal
departments related to the status of payment and for providing functional guidance to the other accounts payable staff.

Duties and Responsibilities:

Processes invoices and reviews expense claims by:

• Ensuring supplier invoices for departmental and/or College purchases of supplies, services and/or equipment are properly entered and coded in Workday in accordance with College policy and procedures with minimal supervision or direction;
• Comparing invoice information with purchase order for accuracy of prices;
• Checking receiving documentation to ensure that correct quantities have been received;
• Allocating supplier credits and discounts to the appropriate department;
• Verifying vendor addresses to ensure that payments are remitted to the correct
• location
• Self-assessing Provincial Sales Tax and/or Goods & Services Tax that has not been charged/included on invoices or expense claims from out of province or out of country;
• For vendors with weekly or monthly billing, ensuring all charges are allocated by cost center through invoice entry or by journal entry in the financial accounting system;
• Responsible for monthly MasterCard reconciliations of vendors managed by the Finance department and paid by supplier PCard;
• Producing payments for wires and (Electronic Funds Transfers (EFT);
• Performs a review of a sample of employee expense claims for compliance with College policy and procedures, adequacy of supporting documentation, and compliance with the Harmonized Sales Tax and/or Goods & Services Tax.

Provides Client Services by:

• Initiating contact with staff and suppliers to research and resolve discrepancies including reconciling vendor account statements to the financial system to identify missing invoices and following up with the vendor for a copy of missing invoices;
• Responding to inquiries regarding vendor payments;
• Providing explanation of College policy and procedures to internal and external customers;
• Dealing with suppliers and staff in a respectful business like manner;
• Assisting auditors upon request for invoice information.

Maintains Invoice/Purchase order records by:

• Checking orders that are to be cancelled due to lengthy unfilled back-orders partial shipments;
• Analyzes and verifies accuracy of purchase orders, receiving reports, invoices, statements and other related documents;
• Ensuring that appropriate approvals are obtained for all payments;
• Investigating copies of invoices received either with or without a valid purchase order number, in order to determine if they may have been paid previously by credit card or by payment voucher.

Providing Guidance and Assistance

• Provide guidance, advice and training to Accounts Payable Clerks on more complex invoice processes (e.g. Facilities related invoices);
• Investigate anomalies related to invoices and provide to the Supervisor, Accounts Payable;
• Assists the Supervisor , Accounts Payable in the day to day accounts payable activities.

Administers back-up support by:

• Assuming the accounts payable responsibilities and duties of the Supervisor, Accounts Payable when away due to illness or vacation leave, based on available accesses;
• Participates in Workday changes from time to time, based on involvement in User;
• Acceptance Testing (UAT) as necessary;
• Other related duties as assigned.

Required Qualifications:

• Minimum two (2) diploma Accounting or equivalent;

• Minimum of five (5) years experience in an accounting office environment in a previous Accounts Payable position.

• This position is paid at Payband F

• Vacancy is for P22679

This position is subject to the terms of the

Support Staff Collective Agreement:

This position is subject to the terms of the Full-time Support Staff Collective Agreement:

https://www.algonquincollege.com/hr/files/2019/04/2018-2022\_college\_support\_ft.pdf

This position is eligible for hybrid work in conjunction with the College's Flexible Work Arrangement Policy.

https://www.algonquincollege.com/policies/hr26/

(subject to change).

Algonquin College values diversity and is an equal opportunity employer. We offer an inclusive work environment and encourage applications from all qualified individuals. If you require accommodation during the recruitment process please contact the Human Resources department at humanresources@algonquincollege.com. While we thank all those who apply, only those to be interviewed will be contacted.