Property Administrator - Part Time Position

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Location: Stratford, Ontario (Onsite)

OVERVIEW

The Property Administrator plays a hands-on role in the day-to-day operations of The Hawthorne, Stratford’s newest multi-building midrise rental community. Reporting to the Regional Property Manager of Muirstone Living, you’ll work closely with the on-site team to keep the building running smoothly and residents happy. 

This is a part-time role (25–30 hrs/week) with a clear path to full-time as the portfolio grows, an ideal opportunity to get in on the ground floor of a new property management division and help shape how it operates.

THE DAY TO DAY

• Coordinate maintenance and repairs by scheduling vendors, issuing work orders, and following up to ensure timely, quality completion. You will be the one keeping things from falling through the cracks.
• Conduct regular property inspections of suites, common areas, and building systems to proactively identify maintenance needs, document findings, and action deficiencies before they become bigger issues.
• Manage unit turnovers end-to-end such as vacant suite inspections, coordinating cleaning and repairs, preparing units for incoming residents, completing walkthroughs, and handling key handovers.
• Be the go-to person for residents: fielding inquiries, resolving day-to-day concerns, and following through until issues are closed, always with a warm and professional approach
• Support the leasing process as needed, including assisting with showings, following up on applications, and ensuring new residents have a smooth and welcoming move-in experience.
• Prepare and process lease documents, notices, and correspondence; keep resident files and property records accurate and up to date; flag rent arrears and outstanding accounts to the Regional Property Manager
• Support compliance with provincial and federal regulations, help uphold property policies, and contribute to building out standard operating procedures as the division grows
• Assist with vendor quotes, budget-related tasks, special projects, and additional duties as the role and portfolio evolve

WHAT WE ARE LOOKING FOR

• You take pride in the details, enjoy working with people, and thrive in a dynamic environment. 

• You’re eager to learn, dependable, and ready to roll up your sleeves.

•  1+ years in property management, real estate, hospitality, or a related administrative or customer service role

• Strong communicator with a warm, professional approach to residents and vendors; highly organized with the ability to juggle multiple priorities

• Comfortable in a fast-paced environment where priorities shift, flexible, calm under pressure, and exercising good judgment

• Familiarity with property management software (Yardi or similar is an asset); working knowledge of the Residential Tenancies Act is a plus.

• Reliable and discreet when handling sensitive information; valid driver’s license and vehicle access is an asset

• Available on occasional evenings, weekends, and urgent matters outside regular hours

• Must be able to work in a self-managed team.

Stubbe's is committed to providing accommodations to those individuals with disabilities throughout the recruitment process. Upon request, we will work together to meet any of your accommodation needs.

We may use artificial intelligence (AI) tools to assist in screening and assessing candidates based on job-related criteria. All AI-supported evaluations are reviewed by human decision-makers.

We look forward to hearing from you!

INDHP