BPA is more than an engineering firm — it’s a passionate team shaping the buildings and infrastructure of tomorrow. With offices across Canada, our expertise in sustainable design and technical innovation drives impactful projects from coast to coast. Joining BPA means putting your talent to work on meaningful projects, collaborating with recognized experts, and growing in a flexible, people-focused and forward-thinking environment.

The opportunity BPA is seeking a detail-oriented and organized Proposal Administrative Assistant to join our Halifax team. In this role, you will support the proposal and business development process by preparing, formatting, and managing submission materials, ensuring accuracy, compliance, and timely delivery.

The ideal candidate thrives in a fast-paced environment, has excellent communication skills, and takes pride in producing high-quality work. This position offers the opportunity to work closely with a dynamic team, contribute to the growth of BPA, and gain exposure to a variety of exciting projects.

Main Responsibilities

• Provide drafting and editing support to the proposal team
• Order tenders and open proposal numbers
• Revise fee letters and PowerPoint presentations
• Request insurance certificates for the various projects
• Prepare and update the CVs of engineers and technicians to BPA standards
• Complete the administrative documents related to proposals
• Write single-customer proposals containing a single letter only

Your profile

• A minimum of 3 years of experience in an administrative role.
• Advanced proficiency with the Office suite (Word, Excel, Power Point), and Office 365.
• Strong attention to details and work quality
• Strong verbal and written communication skills
• Adaptability and flexibility
• Organizational skills with an ability to prioritize and multitask
• Ability to work full time on site

Build your career with us and enjoy…

• A culture built on collaboration, knowledge sharing, talent development, and the quality of our work.
• A 37.5-hour workweek with flexible scheduling and the possibility of finishing at noon on Fridays.
• Overtime hours that are recognized and compensated, either through time off in lieu or paid compensation.
• A competitive total compensation package, including a market-driven salary, a comprehensive group insurance plan, and an RRSP program with employer contributions.
• A structured training and professional development program supported by UniversiT, our internal entity dedicated to the technical and personal growth of every employee.
• A tailored mentorship program designed according to each employee’s experience level and career path.
• Cutting-edge technology, including BIM and modern collaborative tools.
• The “Finding Balance” program, which promotes overall well-being, mental health, and sustainable productivity.

We are committed to the principles of employment equity, diversity, inclusion, and accessibility across all our offices in Canada.We encourage applications from women, visible minorities, Indigenous peoples, persons with disabilities, and members of the 2SLGBTQIA+ community. Accommodations are available upon request for candidates taking part in any stage of the selection process.

Thank you for your interest in joining our team. Please note that only candidates selected for an interview will be contacted by the Talent team.