Inspired HR is proud to partner with Canyon Energy on hiring for an Executive Assistant in Calgary, AB.

Canyon Energy is a new, entrepreneurial oil & gas company focused on disciplined operations and long-term value creation. Our leadership team operates in a fast-paced and highly confidential environment and relies on trusted team members who can help manage priorities, execution, and day-to-day operations.

As a growing startup, we operate with a high level of autonomy, trust, and accountability. Our culture is professional but not overly formal — we believe great work happens when capable people collaborate directly, communicate clearly, and focus on outcomes rather than hierarchy.

Our team environment is friendly and respectful, with minimal bureaucracy. Instead of frequent formal meetings, we prefer quick conversations and collaborative problem solving. Everyone is expected to be competent, proactive, and comfortable taking ownership of their work.

The Opportunity

We are seeking an Executive Assistant / Office Coordinator who will act as a trusted partner to the CEO and leadership team. This role provides both high-level executive support and office coordination in a small, entrepreneurial organization.

The successful candidate will function as an extension of the executive, anticipating needs, managing competing priorities, and ensuring both professional and personal matters run seamlessly.

This role is ideal for someone who thrives in a high-trust, outcome-focused environment where autonomy is encouraged and initiative is valued.

Key Responsibilities

Executive & Personal Support

• Manage complex calendars across professional and personal commitments
• Act as a gatekeeper for the executive, prioritizing requests and managing communications
• Coordinate domestic and international travel, including itineraries, visas, accommodations, and ground transportation
• Prepare executive briefing materials, presentations, and correspondence
• Track follow-ups, action items, and deadlines on behalf of the executive
• Handle personal administrative matters such as appointments, reservations, logistics, and special projects
• Maintain strict confidentiality regarding business and personal matters

Strategic & Administrative Support

• Anticipate executive needs and proactively resolve issues before they arise
• Serve as liaison between the executive and internal teams, partners, investors, and advisors
• Support board and investor meetings, including scheduling, materials, and logistics
• Assist with research, data compilation, and reporting as required
• Manage expenses, reimbursements, and liaise with Canyon’s bookkeeper

Office & Operations Support

• Oversee day-to-day office operations to maintain a professional and efficient workspace
• Manage office vendors, services, and supply inventory
• Coordinate onboarding logistics for employees and contractors (building access, parking, workspace setup)
• Support internal meetings, events, and off-site planning

What Success Looks Like

You will thrive in this role if you are someone who:

• Thinks analytically and proactively about how to solve problems before they arise
• Communicates clearly, concisely, and professionally
• Works independently and focuses on results rather than process
• Is comfortable operating in a fast-moving startup environment with minimal structure
• Builds trust quickly and demonstrates sound judgment and discretion

Requirements

• Five years of executive assistant experience supporting a CEO, founder, or senior executive in a small or growing organization
• Background in oil & gas, energy, finance, or professional services
• Experience supporting board-level or investor-facing executives
• Comfort handling personal administrative matters as part of the role