Accounts Payable Coordinator

Reports To

Manager of Finance

Organization Summary

First Aid and CPR saves lives. As Canada’s standard for excellence in first aid and CPR services, St. John Ambulance plays an integral role in our society. Building on a 900-year tradition, St. John Ambulance offers innovative programs and products ensuring Canadians receive the best quality first aid instruction and caring community service volunteer first responders.

St. John Council for Alberta was established in 1897 and became a registered Charitable Organization in 1996 operating as St. John Ambulance Alberta. St. John Alberta has 7 Training & Community Service Centres across Alberta with 50 employees, 600 volunteers who provide 28,000 hours of community services and 700 instructors who train 100,000 Albertans each year.

Job Summary

The Accounts Payable Coordinator, under the direction of the Manager of Finance, will primarily provide operational support to the Manager and is accountable for the effective implementation of policies, procedures and practices to maintain and protect all financial records and assets of St John Ambulance . The Accounts Payable Coordinator is accountable for the timely and accurate recording of all expense transactions, vendor payments, accounts reconciliations and audit preparation in accordance with approved budgets, provincial regulations and all administrative instructions produced by the Provincial Head Office. The Accounts Payable Coordinator must degree or diploma in business, finance, accounting, or a related field and three years of experience in the financial industry.

Competencies

• Teamwork - Works cooperatively and effectively with others to reach a common goal. Participates actively in group activities fostering a team environment.
• Strategic Thinking - Analyzes and interprets the strategic direction of the organization. Has a clear and firm understanding of the vision, mission, values, and objectives of the workplace and uses that information to develop responsibilities, tasks, goals, and initiatives that align with long-term plans and growth.
• Problem Solving - Able to break down a situation into smaller pieces to identify key issues and figure out cause and effect relationships in order to solve. Use logic and analytical methods to come to realistic solution.
• Ownership - Takes pride in the work that is accomplished, and understands the function of tasks within the larger picture of the organization. Ensures deadlines are met and work is completed properly.
• Innovative - Able to think outside of the box in order to develop creative and new solutions or products that meet current and future needs.
• Economical - Ensures work is completed in a way that is conscientious of company resources.
• Decision Making - Makes concrete, well-informed and thought-out decisions that support the overall organization. Has the ability to make quick, effective decisions even when data and details are limited.
• Cultural Sensitivity - Promotes an inclusive environment exemplified by understanding all cultural groups.
• Adaptability - Adapts and responds to changing conditions, priorities, technologies, and requirements.
• Attention to Detail - Attends to details and pursues quality in the accomplishment of tasks, regardless of the volume of duties encountered.
• Communication - Expresses and transmits information with consistency and clarity.
• Cooperation - Works with others to prevent conflict and share resources to encourage symbiotic relationships within the organization.
• Organization - Able to create or maintain processes to ensure all relevant information or tools are easily accessible.
• Professionalism - Demonstrates professional standards of conduct when governing interactions between individuals in a business environment.
• Time Management - Balances a myriad of tasks; prioritizes duties as needed.

Job Duties

• Verify account codes and signatures for proper assignment of budgetary expenditures
• Prepare sub-ledger, and general ledger journal entries
• Participate in professional development activities to improve knowledge and skills
• Establish and monitor internal controls to ensure that finance activities are in accordance with established legal regulatory and company policies and procedures
• Assist in developing and maintaining policy and procedures relating to financial and accounting issues
• Provide general counsel, advice, and guidance on business and financial matters as required
• Maintain an accurate and complete trail of supporting documentation for all activities
• Act as the first line contact with vendors regarding billing problems
• Ensure that all month-end financial duties and resulting financial reporting is completed in a timely and accurate manner
• Process and enter invoices for payment, match invoices with purchase orders, and check for accuracy
• Monitor inventory process to ensure vendor payments are timely and accurate
• Organize filing of all appropriate documents
• Maintain a professional appearance, demeanour, and attitude at all times

Job Requirements

• 1 – 3 years accounting experience
• Minimum high school diploma
• Post-secondary degree or diploma in business, finance, accounting, or a related field would be considered an asset
• Highly skilled in math, accounting and financial processes
• Proficiency in Microsoft Office programs (including Word, Excel, and PowerPoint)
• Experience with Microsoft Business Central accounting software an asset
• Meticulous with detail numbers and records maintenance skills
• Ability to effectively communicate both verbally and in writing
• Ability to deal with people sensitively, tactfully, diplomatically, and professionally at all times
• Ability to adapt to new technology
• Knowledge of accepted accounting rules, practices, tax laws, and reporting requirements
• Basic knowledge of accounting systems, budgets, and internal controls
• Demonstrated time management skills
• Ability to prioritize and manage conflicting demands
• High level of integrity and excellent work ethic
• Ability to work individually as well as part of a team

Work Conditions

• Working in a busy office environment with frequent interruptions
• Repetitive work
• Interaction with employees, management, and the public at large
• Interaction with others under varying circumstances-including situations of a highly sensitive nature
• Attendance and participation in training
• Extended periods of sitting
• Operation of desktop computer and peripherals
• Working in an office environment
• Must be COVID19 vaccinated
• Salary range is $43,000 to $53,000 per annum