Purpose

The Accounts Payable Specialist plays an essential role in maintaining strong financial controls by ensuring all purchases and cash disbursements are accurately authorized, recorded, and paid on time. This position supports teams across the organization—locally and internationally—by delivering reliable, detail-driven accounts payable services that enable smooth operations and positive supplier relationships.

Key Areas of Accountability

Invoicing, Payments and Support

• Receive, review, and support approval of non‑purchase order invoices, cheque requisitions, and expense reports

• Accurately code invoices and verify pricing against contracts, reservations systems, and purchase orders

• Ensure invoices are properly matched and discrepancies are identified and resolved

• Prepare weekly cash requirements reports for review and approval

• Process cheques, EFTs, wires, and direct deposits (including multi‑currency payments) in a timely and accurate manner

• Reconcile payment reports and supporting documentation prior to submission for signing

• Post payment batches and ensure complete and accurate system records

• Respond professionally to supplier inquiries and resolve payment issues efficiently

• Reconcile vendor statements and follow up as required

• Support accounting and audit activities, including year-end processes

Systems, Administration & Team Support

• Enter approved invoices, cheque requisitions, and expense reports into the financial system with a high degree of accuracy

• Maintain vendor master data and ensure records remain current and complete

• Prepare cheques for distribution and support online bill payments, including corporate cards when required

• Liaise with internal departments to resolve accounts payable questions and improve workflows

• Provide backup support to the Accounts Payable Supervisor

• Train and support seasonal team members as required

• Maintain organized and timely filing of accounts payable documentation

• Perform additional duties aligned with the scope and expectations of the role.

Qualifications

Experience

• Previous experience in accounts payable
• Experience working with computerized accounting systems; ERP experience is an asset
• Demonstrated ability to manage high volumes of transactions in a fast‑paced environment
• Accounting-related education or formal training

Skills & Attributes

• Strong organizational and time management skills, with the ability to prioritize effectively

• Clear, professional written and verbal communication skills

• Strong attention to detail with a commitment to accuracy and accountability

• Proficiency in Excel, Word, and basic financial calculations

• Ability to maintain confidentiality and exercise sound judgment

• Collaborative, responsive, and proactive approach to problem-solving

• Adaptable and open to improving processes and ways of working.

Please note this is a fixed term, 12 months opportunity.

Work Environment

• Must be legally entitled to work in Canada

• Corporate Office – Vancouver based; hybrid role with a minimum 3 days/week in the office.

Compensation

• The base salary offered for this role is $55,000 to $65,000 per annum and can vary based on job-related expertise, qualifications, experience and internal equity.
• Eligible for Armstrong Collective’s discretionary bonus program

Eligible Benefits

Armstrong Collective supports our team members’ health and wellness by providing a comprehensive medical plan with 100% employer paid premiums, some of which includes:

• Medical, Dental, Vision, Life Insurance

• Short term disability, long term disability benefits

• Travel emergency assistance

• Vacation time and sick time

• Up to 5% RRSP and/or TSFA match

• Two complimentary annual train tickets after first year of employment

Armstrong Collective, Rocky Mountaineer and Canyon Spirit are an equal opportunity employer, driven by our values of creating meaningful moments, being one team, and achieving extraordinary outcomes. Our strong company culture supports our vision of a diverse, open, safe, and respectful workplace. We celebrate diversity and are committed to creating an inclusive environment for all team members. If you require any accommodation during the application process or throughout your employment, please let us know. We will work with you to ensure your needs are met and to create a supportive environment.

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