Health Services, Ongomiizwin Indigenous Institute of H&H

Rady Faculty of Health Sciences

Position number: 34716

Date posted: May 1, 2026

Job details

Garden Hill Renal Clinic Assistant - OA4 (AESES)

Existing Regular Continuing Part-Time (Grant Funded)

Full-time:

No

Permanent:

Yes

Work schedule:

17.5 - 35 Hours/Week

Salary:

$24.69 to $33.63 per hour

Expected Start Date

May 18, 2026

Trial/Probation period:

840 hours worked

For more information please contact: Leanne Rajotte - Leanne.Rajotte@umanitoba.ca

Qualifications

MINIMUM FORMAL EDUCATION/TRAINING REQUIRED:

• Completion of a formal training program in a related discipline from a recognized institute plus three years of directly-related experience is required.

EXPERIENCE:

• A good understanding of the health care system and health practices is required.
• Computerized physician billing experience required.
• Three years of directly related experience in progressively responsible positions in a medical office or healthcare setting required.
• Experience with medical record practices is an asset.
• Experience working in a First Nations and/or Inuit Healthcare setting preferred.
• Knowledge of University regulations, programs and procedures, especially as they relate to the Section of First Nations Métis and Inuit Health preferred.
• Experience with computers (IBM/PC – Windows) preferred.
• An acceptable equivalent combination of education and experience may be considered.

SKILLS AND ABILITIES:

• Excellent oral and written communication and interpersonal skills are essential. Excellent spelling and grammar skills, including experience writing routine correspondence and contracts is required.
• Ability to maintain effective working relationships with various levels of patients and Health Care Providers, professional, courteous and pleasant demeanour is required.
• Ability to establish and maintain effective working relationships with various levels of internal and external contacts, exercise initiative, sound judgment, diplomacy, professionalism and maintain confidentiality are required.
• Basic understanding of Medical Terminology, strong keyboarding, data entry skills are required.
• Ability to organize and handle competing priorities from multiple people, including multiple Healthcare providers and staff at any given time is required
• Strong time-management, prioritization and organizational skills, with attention to detail, and the ability to work effectively under pressure with confidential material is required.
• Demonstrated good judgement in serving the needs of the unit and patients is required.
• Ability to work independently and as a team member, make sound independent judgments, take initiative and problem solve is required.
• Must possess a dependable, consistent and reliable work record, including attendance at work is required.
• Must have clear Criminal Record and Child/Adult Abuse Registry check is required.
• A satisfactory work record, including satisfactory attendance and punctuality, is required.

Key responsibilities

• Excellent verbal and written communication skills, ability to maintain effective working relationships with various levels of patients and healthcare providers, professional, courteous and pleasant demeanour essential.
• Receives and signs in patients to clinic, ensuring proper documentation as required is completed.
• Acts as communication link for the clinic, answering telephone calls, determine urgency and forwarding calls or taking and relaying messages.
• Arranges to retrieve the charts of patients to medical records, pulls and sorts charts.
• Process daily mail including sorting, stamping and distributing.
• Maintains and orders necessary supplies for clinic as required.
• Photocopies, retrieves and follow up with faxes (sick notes to pt’s employer/school)
• Receives and maintains the security of confidential documents and information.
• Responsible for accepting and booking appointments.
• Coordinating travel for patients.
• May be required to perform related duties not exceeding skills and capabilities as required.

Additional information

The University of Manitoba is committed to the principles of equity, diversity & inclusion and to promoting opportunities in hiring, promotion and tenure (where applicable) for systemically marginalized groups who have been excluded from full participation at the University and the larger community including Indigenous Peoples, women, racialized persons, persons with disabilities and those who identify as 2SLGBTQIA+ (Two Spirit, lesbian, gay, bisexual, trans, questioning, intersex, asexual and other diverse sexual identities).

If you require accommodation supports during the recruitment process, please contact UM.Accommodation@umanitoba.ca or 204-474-7195. Please note this contact information is for accommodation reasons only.

Application materials, including letters of reference, will be handled in accordance with the protection of privacy provisions of "The Freedom of Information and Protection of Privacy Act" (Manitoba). Please note that curriculum vitae will be provided to participating members of the search process.