Sinai Health is looking for an Administrative Assistant to support our Department of Surgery.

The Administrative Assistant is an integral part of a busy and dynamic clinical practice within the Department of Surgery at Mount Sinai Hospital. In this role, you will be expected to exercise sound judgment and independence while managing the day-to-day related administrative activities. You will demonstrate a strong commitment to quality customer service, applying excellent problem solving and communication skills to ensure the success of a physician’s clinical practice within the Department of Surgery at Mount Sinai Hospital.

In This Role You Will

Schedule patient appointments for clinics or operative procedures Validate OHIP health cards and hospital registration information Prepare charts for daily clinics and makes sure all results are filed on chart Review and transfer messages to physicians with patient chart for follow-up. Prepare charts for new patient referrals as required Retrieve release of information documents from patient charts in order to forward information to other physicians, prepare charts for patient rounds Maintain physicians calendars and schedules. Process all dictated clinical notes (i.e.: fax to referring physicians) Establish forms, tables, spread sheets, etc. to capture monthly statistics Function in a public relations role with both “walk-in” and telephone clients; provide timely, friendly and informative service Work collaboratively with other administrative support staff Communicate and maintain working relationships with several institutions Perform other duties consistent with the job classification as required

Job Requirements

Mandatory

Successful completion of a college diploma from an accredited educational institution 2 years of experience preferably working within a clinic/health environment Applicants with proven equivalent and related training and experience may also be considered Experience with various EMRs and booking systems

Preferred

A college diploma in the field of Medical Office or Business Administration Proficiency with medical terminology and medical dicta-typing

Skills and Knowledge

Proficient in Microsoft Word, Excel, Power Point, Outlook Demonstrated work ethic; positive, client focused attitude; superior professionalism; dependability and reliability; demonstrated commitment to providing outstanding customer service Superior written/oral communication and presentation skills; excellent interpersonal and relationship building skills; ability to effectively convey factual information and detailed explanations Confident time management, organizational and self-planning skills displaying flexibility by adjusting work schedules according to changing priorities, meeting demanding deadlines and producing high quality work Demonstrated ability to make decisions, exercise good judgment, discretion and initiative when dealing with confidential information and/or in responding to inquiries Demonstrated satisfactory work performance and attendance record

If this sounds like you and you feel ready to advance your career within health care, apply now and let us know why you would be a great addition to our team.