Executive Administrative Assistant
Top Benefits
About the role
About The Company
Since 1956, Milani Plumbing Heating & Air Conditioning, located in Burnaby, Kingsway, has established itself as the market leader in providing comprehensive plumbing, heating, and air conditioning services across the Lower Mainland. With over 65 years of continuous success, the company has built a reputation for excellence, reliability, and customer satisfaction. Our extensive fleet of more than 120 service trucks allows us to efficiently serve a large volume of clients daily, addressing their needs for plumbing, drainage, heating, and air conditioning solutions. We pride ourselves on our commitment to quality service, innovative solutions, and fostering a positive work environment that encourages growth and development.
About The Role
We are currently seeking a highly organized, proactive, and detail-oriented Executive / Administrative Assistant to join our team. This full-time position involves providing comprehensive administrative and executive support to our senior leadership team. The ideal candidate will demonstrate excellent communication skills, strong time management abilities, and a high level of professionalism in handling confidential information. The role requires someone who can effectively manage multiple priorities, coordinate schedules, and facilitate smooth office operations. This position offers an excellent opportunity to be part of a reputable organization that values dedication, initiative, and teamwork. Immediate filling of this role is preferred, and we look forward to welcoming a motivated individual to our team.
Qualifications
High school diploma required; diploma or degree in Business Administration or a related field preferred. 3-5+ years of experience in an executive assistant, administrative assistant, or office administration role. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Excellent verbal and written communication skills. Strong organizational and multitasking skills with keen attention to detail. Ability to maintain confidentiality and exercise sound judgment. Proven ability to prioritize tasks and work independently in a fast-paced environment. Strong problem-solving and critical-thinking skills. Experience coordinating meetings, travel arrangements, and managing calendars.
Responsibilities
Provide comprehensive administrative support to executives and management teams. Manage calendars, schedule meetings, appointments, and coordinate travel arrangements. Prepare correspondence, reports, presentations, meeting agendas, and other business documents. Screen phone calls, emails, and visitors, responding or redirecting inquiries as appropriate. Organize and maintain electronic and physical filing systems for easy retrieval of documents. Coordinate internal meetings, company events, and employee communications to ensure smooth execution. Assist with project coordination, tracking deadlines, and ensuring timely completion of tasks. Handle confidential and sensitive information with professionalism and discretion. Liaise with vendors, clients, and external stakeholders to facilitate communication and service delivery. Maintain office supplies inventory and coordinate equipment or facility-related needs. Assist in preparing contracts, forms, and company documentation as required. Perform data entry and maintain accurate company records for reporting and compliance. Identify opportunities to improve administrative processes and enhance office efficiency. Distribute incoming and outgoing mail and correspondence promptly. Perform other administrative duties as assigned to support overall office operations.
Benefits
Competitive salary range of $20.00 - $25.00 per hour. Opportunity to work with a well-established and reputable company with a longstanding history. Professional development and growth opportunities. Supportive and collaborative work environment. Comprehensive benefits package (details to be provided upon employment). Paid time off and holiday leave.
Equal Opportunity
Milani Plumbing Heating & Air Conditioning is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We encourage applications from all qualified individuals regardless of race, gender, age, disability, sexual orientation, or any other protected characteristic. We are dedicated to fostering a workplace that values respect, fairness, and equal opportunity for everyone.
About Sundayy
Sundayy makes job discovery feel less chaotic and more intentional. Instead of jumping between platforms, repeating the same steps, and getting lost in the process, everything is brought into one place so you can focus on what actually matters. No clutter, no confusion, just a clearer way to move forward.
Similar Jobs
Executive Administrative Assistant
Top Benefits
About the role
About The Company
Since 1956, Milani Plumbing Heating & Air Conditioning, located in Burnaby, Kingsway, has established itself as the market leader in providing comprehensive plumbing, heating, and air conditioning services across the Lower Mainland. With over 65 years of continuous success, the company has built a reputation for excellence, reliability, and customer satisfaction. Our extensive fleet of more than 120 service trucks allows us to efficiently serve a large volume of clients daily, addressing their needs for plumbing, drainage, heating, and air conditioning solutions. We pride ourselves on our commitment to quality service, innovative solutions, and fostering a positive work environment that encourages growth and development.
About The Role
We are currently seeking a highly organized, proactive, and detail-oriented Executive / Administrative Assistant to join our team. This full-time position involves providing comprehensive administrative and executive support to our senior leadership team. The ideal candidate will demonstrate excellent communication skills, strong time management abilities, and a high level of professionalism in handling confidential information. The role requires someone who can effectively manage multiple priorities, coordinate schedules, and facilitate smooth office operations. This position offers an excellent opportunity to be part of a reputable organization that values dedication, initiative, and teamwork. Immediate filling of this role is preferred, and we look forward to welcoming a motivated individual to our team.
Qualifications
High school diploma required; diploma or degree in Business Administration or a related field preferred. 3-5+ years of experience in an executive assistant, administrative assistant, or office administration role. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Excellent verbal and written communication skills. Strong organizational and multitasking skills with keen attention to detail. Ability to maintain confidentiality and exercise sound judgment. Proven ability to prioritize tasks and work independently in a fast-paced environment. Strong problem-solving and critical-thinking skills. Experience coordinating meetings, travel arrangements, and managing calendars.
Responsibilities
Provide comprehensive administrative support to executives and management teams. Manage calendars, schedule meetings, appointments, and coordinate travel arrangements. Prepare correspondence, reports, presentations, meeting agendas, and other business documents. Screen phone calls, emails, and visitors, responding or redirecting inquiries as appropriate. Organize and maintain electronic and physical filing systems for easy retrieval of documents. Coordinate internal meetings, company events, and employee communications to ensure smooth execution. Assist with project coordination, tracking deadlines, and ensuring timely completion of tasks. Handle confidential and sensitive information with professionalism and discretion. Liaise with vendors, clients, and external stakeholders to facilitate communication and service delivery. Maintain office supplies inventory and coordinate equipment or facility-related needs. Assist in preparing contracts, forms, and company documentation as required. Perform data entry and maintain accurate company records for reporting and compliance. Identify opportunities to improve administrative processes and enhance office efficiency. Distribute incoming and outgoing mail and correspondence promptly. Perform other administrative duties as assigned to support overall office operations.
Benefits
Competitive salary range of $20.00 - $25.00 per hour. Opportunity to work with a well-established and reputable company with a longstanding history. Professional development and growth opportunities. Supportive and collaborative work environment. Comprehensive benefits package (details to be provided upon employment). Paid time off and holiday leave.
Equal Opportunity
Milani Plumbing Heating & Air Conditioning is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We encourage applications from all qualified individuals regardless of race, gender, age, disability, sexual orientation, or any other protected characteristic. We are dedicated to fostering a workplace that values respect, fairness, and equal opportunity for everyone.
About Sundayy
Sundayy makes job discovery feel less chaotic and more intentional. Instead of jumping between platforms, repeating the same steps, and getting lost in the process, everything is brought into one place so you can focus on what actually matters. No clutter, no confusion, just a clearer way to move forward.