Who is Northstar?

Northstar Access is the leading provider of safe, temporary access solutions to construction and industrial markets across Canada. We provide end-to-end service (design, engineering, delivery, installation, rental, and sales), and our growing list of products include scaffolding, shoring, swing stages, edge protection, material hoists, and mast climbing work platforms. Northstar’s customers depend on them for high-quality products, exceptional installation services, industry-leading experience, and a dedicated focus on safety. Since 2012, Northstar has expanded from its original location in Southern Ontario, and now operates from 6 branches across Ontario, Manitoba, British Columbia and Alberta, employing more than 400 experienced professionals.

Who are we looking for:

We are looking for a Project Coordinatorwho can coordinate projects according to competing priorities and project plans. This position focus is on product and transport, as well as, preparing schedules, collaborating with various stakeholders, and coordinating documentation for construction projects.

What you will be doing?

• Coordinate documentation for receiving and shipping in the yard and enter data into inventory management system

• Assist customers with orders and product requests

• Daily labour scheduling (communicating and coordinating with Sales Reps/NSA Managers, customer site contacts/Site Superintendents, and field crew workers)

• Daily trucking scheduling for the worksite and customers - collaborating with customers and Crew Superintendents

• Provide diligent and timely responses to customer enquiries (walk-ins, telephone, email)

• Prepare quotes, orders, shipping documents and contracts

• Review available product inventory

• Assist with project planning, progress monitoring, and cost control

• Ensure completion of job pre-qualification documents and liase with finance team on new account creation

• Obtain Certificates of Insurance (COIs) and Workers Compensation Clearances when requested

• Obtain information as required to support estimator’s bid and quotation process

• Prepare project permits (Swing Stage, sidewalk, etc.)

• Assist with the identification and resolution of field technical issues

• Ensure completion of daily field safety inspections and other required safety documents

• Communicate changes in schedule with both the customer and Northstar team members

• Prepare reports related to specific sites including but not limited to site safety documents, Indigenous Equity Report, etc.

• Manage the teams daily Google calendar

• Set-up and maintain record keeping/ project files

• Act as an ambassador for the various safety campaigns

• Participate in and coordinate project meetings as required

What qualifications, skills and abilities are required?

• Previous project management experience (preferable within the construction industry)

• Highschool diploma required, college diploma or university degree preferred

• Ability to manage multiple projects with various stakeholders

• Excellent organizational, time management, and attention to detail

• Knowledge of safety practices

• Basic knowledge and use of computer software: email, spreadsheets, and MS Office

• Capable of managing conflicting schedules and aligning to deliver results

• Effective verbal and written communication skills

• Collaborate effectively with crew members, architects, engineers, contractors, and subcontractors and other trades

• Ability to take initiative and work with minimal supervision under tight time constraints

• Work is performed in both indoor and outdoor environments where temperatures will range throughout the various seasons with exposure to cold and hot temperatures

• Typically works in an office setting with adequate lighting and ventilation and provided with a normal range of room temperature and noise level

• Minimal physical effort required. Work is mostly sedentary but can require walking, standing, bending, reaching, lifting, or carrying objects that typically weigh less than 10lbs.

• Frequent viewing of a computer screen and the use of hands and fingers to type on a keyboard and open documents.

• Frequent volume of work and deadlines that could impose mental strain and require focus on a routine basis. Work assignments are diversified. Frequent focus required to complete analysis and resolve unique problems. Recollection of past precedent may be required to resolve work problems.

You’ll love working at Northstar Access because:

The People.
You will be surrounded by some of the most talented, smart, supportive, and passionate teams – people you can be proud to work with.

The Business.
Northstar Access Inc is an industry leader in access solutions in Ontario, Manitoba, Alberta, and British Columbia.

Management & Ownership. Northstar’s ownership and management team are long-term focused. We are focused on making the right long-term decisions for the business and bringing in values-orientated individuals who can grow with the company over the long term. Being privately-owned and Canadian focused, we are not focused on quarterly financial results or short-term objectives.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, skills, efforts or working conditions associated with a job. Position responsibilities can be subject to change with the changing needs of the business.