Insurance and Fleet Coordinator
About the role
Employer: 'Namgis First Nation
Location: Alert Bay, BC
Employment type: Full-time, on-site
Salary: Level 14, $52,160 to $60,912 per year, commensurate with experience
Reports to: Comptroller
Posting closes: Until filled
About The Role
Reporting to the Comptroller, the Insurance and Fleet Coordinator ("Coordinator) is responsible for coordinating insurance administration and fleet management activities for 'Namgis First Nation.
The coordinator maintains insurance records, tracks Nation assets, coordinates policy renewals, assists with claims administration, and oversees vehicle and equipment records. The position works closely with all departments to ensure assets remain appropriately insured and fleet records are accurate and up to date.
Key Responsibilities: Insurance Coordination
Maintain records for all Nation insurance policies. Coordinate the addition, removal, and updating of insured vehicles, equipment, buildings, housing units, and other assets. Act as the primary contact with insurance brokers and providers for routine administrative matters. Coordinate annual insurance renewals and assist with gathering required information. Maintain insurance certificates and policy documentation. Assist departments with insurance-related inquiries and documentation requirements. Track insurance claims and maintain claim records. Ensure insurance information is current and accurately recorded.
Fleet Administration
Maintain an inventory of Nation-owned vehicles, equipment, trailers, and other fleet assets. Coordinate vehicle registration, licensing, insurance renewals, and inspections. Schedule and track preventative maintenance and servicing. Maintain maintenance and repair records. Monitor warranty information and service schedules. Assist departments in tracking fleet usage and replacement needs.
Asset Tracking and Administration
Maintain a centralized inventory of insured assets. Track purchases, disposals, and transfers of vehicles, equipment, and other insurable assets. Work with departments to ensure asset records remain current. Maintain electronic and physical records related to insurance and fleet operations.
Reporting and Support
Prepare reports regarding fleet assets, insurance renewals, claims activity, and maintenance schedules. Assist with annual budgeting for insurance and fleet-related costs. Support procurement and contract administration by obtaining insurance documentation when required. Provide administrative support related to insurance, fleet, and asset management activities.
Qualifications
Diploma in Business Administration, Office Administration, Accounting, Public Administration, or a related field; or an equivalent combination of education and experience. Two to three years of administrative experience. Experience with insurance administration, fleet management, records management, or asset tracking is an asset. Strong organizational and record-keeping skills. Proficiency with Microsoft Office, particularly Excel. Ability to coordinate information across multiple departments. Strong attention to detail and communication skills.
We thank all applicants for their interest; only shortlisted candidates will be contacted.
Proudly powered by Trimark People Solutions — delivering managed HR services across Western Canada.
For more information, visit www.trimarkps.ca.
Not the right fit? Search for Insurance and Fleet Coordinator jobs in Alert Bay, British Columbia, Canada
About Trimark People Solutions
Trimark People Solutions Inc. (Trimark) is a premier boutique professional services firm specializing in HR outsourcing, consulting, recruitment, and payroll services. We are unwavering in our dedication to helping organizations and people thrive. We live and breathe the business-partnership model.
With our subscription-based recruitment services, you can access the expertise of an internal recruiter without the added employee burdens. We offer transparent, budget-friendly pricing, with no heavy commissions. It's a cost-effective and convenient solution for your recruitment needs.
We know how complex the HR landscape is. Employment Law, Human Rights, Privacy, Worker’s Compensation, and HR compliance, our HR consultants can provide practical guidance and solutions and valuable insight on the day-to-day challenges faced by your business.
HR technology partnerships are a gateway to streamline HR workflows and protect employee data. We pass on technical knowledge, offering system implementation, training and operational support. It's like having a dedicated HR team without the overhead costs. We're not just a service provider but a true business partner.
Our core values are not just words but guiding principles. We believe in 'doing the right thing for the right reasons.' This commitment ensures dedicated client care, knowledge-sharing, practical problem-solving, focused execution, wellness, and a love for what we do. It's a promise we make to you, our potential clients.
Let’s chat and see how we can best support you and your business!
Offices in Vancouver BC, Abbotsford BC, Calgary AB, Edmonton, AB
Similar Jobs
Insurance and Fleet Coordinator
About the role
Employer: 'Namgis First Nation
Location: Alert Bay, BC
Employment type: Full-time, on-site
Salary: Level 14, $52,160 to $60,912 per year, commensurate with experience
Reports to: Comptroller
Posting closes: Until filled
About The Role
Reporting to the Comptroller, the Insurance and Fleet Coordinator ("Coordinator) is responsible for coordinating insurance administration and fleet management activities for 'Namgis First Nation.
The coordinator maintains insurance records, tracks Nation assets, coordinates policy renewals, assists with claims administration, and oversees vehicle and equipment records. The position works closely with all departments to ensure assets remain appropriately insured and fleet records are accurate and up to date.
Key Responsibilities: Insurance Coordination
Maintain records for all Nation insurance policies. Coordinate the addition, removal, and updating of insured vehicles, equipment, buildings, housing units, and other assets. Act as the primary contact with insurance brokers and providers for routine administrative matters. Coordinate annual insurance renewals and assist with gathering required information. Maintain insurance certificates and policy documentation. Assist departments with insurance-related inquiries and documentation requirements. Track insurance claims and maintain claim records. Ensure insurance information is current and accurately recorded.
Fleet Administration
Maintain an inventory of Nation-owned vehicles, equipment, trailers, and other fleet assets. Coordinate vehicle registration, licensing, insurance renewals, and inspections. Schedule and track preventative maintenance and servicing. Maintain maintenance and repair records. Monitor warranty information and service schedules. Assist departments in tracking fleet usage and replacement needs.
Asset Tracking and Administration
Maintain a centralized inventory of insured assets. Track purchases, disposals, and transfers of vehicles, equipment, and other insurable assets. Work with departments to ensure asset records remain current. Maintain electronic and physical records related to insurance and fleet operations.
Reporting and Support
Prepare reports regarding fleet assets, insurance renewals, claims activity, and maintenance schedules. Assist with annual budgeting for insurance and fleet-related costs. Support procurement and contract administration by obtaining insurance documentation when required. Provide administrative support related to insurance, fleet, and asset management activities.
Qualifications
Diploma in Business Administration, Office Administration, Accounting, Public Administration, or a related field; or an equivalent combination of education and experience. Two to three years of administrative experience. Experience with insurance administration, fleet management, records management, or asset tracking is an asset. Strong organizational and record-keeping skills. Proficiency with Microsoft Office, particularly Excel. Ability to coordinate information across multiple departments. Strong attention to detail and communication skills.
We thank all applicants for their interest; only shortlisted candidates will be contacted.
Proudly powered by Trimark People Solutions — delivering managed HR services across Western Canada.
For more information, visit www.trimarkps.ca.
Not the right fit? Search for Insurance and Fleet Coordinator jobs in Alert Bay, British Columbia, Canada
About Trimark People Solutions
Trimark People Solutions Inc. (Trimark) is a premier boutique professional services firm specializing in HR outsourcing, consulting, recruitment, and payroll services. We are unwavering in our dedication to helping organizations and people thrive. We live and breathe the business-partnership model.
With our subscription-based recruitment services, you can access the expertise of an internal recruiter without the added employee burdens. We offer transparent, budget-friendly pricing, with no heavy commissions. It's a cost-effective and convenient solution for your recruitment needs.
We know how complex the HR landscape is. Employment Law, Human Rights, Privacy, Worker’s Compensation, and HR compliance, our HR consultants can provide practical guidance and solutions and valuable insight on the day-to-day challenges faced by your business.
HR technology partnerships are a gateway to streamline HR workflows and protect employee data. We pass on technical knowledge, offering system implementation, training and operational support. It's like having a dedicated HR team without the overhead costs. We're not just a service provider but a true business partner.
Our core values are not just words but guiding principles. We believe in 'doing the right thing for the right reasons.' This commitment ensures dedicated client care, knowledge-sharing, practical problem-solving, focused execution, wellness, and a love for what we do. It's a promise we make to you, our potential clients.
Let’s chat and see how we can best support you and your business!
Offices in Vancouver BC, Abbotsford BC, Calgary AB, Edmonton, AB