##Position Details

Posting Information

Posting Number

CK54062P

Position Title

Legal and Administrative Coordinator (7-month term)

No. of Staff Required

1

Position Type

Term

If Term position, enter length of Term in months

7 months

Position Groups

CUPE Civic

Division

Partnerships & Investments (DV276)

Department

Real Estate (DP155)

Department Name

Building and Business Services

Branch

Real Estate (BR155)

Organizational Information

Purpose of your Position - Non Union

Classification Summary - Union

Do you have a passion for working in Real Estate and Public Service? Join our Real Estate team and make a difference! The Legal & Administrative Coordinator manages departmental administrative systems and office services, ensuring that day-to-day administration of the senior managers’ offices is professional and efficient. This role also provides real estate and legal administrative support including reviewing legal documents for accuracy and adherence to legal best practices, liaising with internal and external legal service providers, and submission and registration of legal documents.

Duties - Union

• Provides administrative and budget support for branch managers, department managers, and divisional director.

• Provides technical guidance, coaching, instruction and direction to administrative staff within the department and coordinates work assignments.

• Coordinates divisional council reports and assists with preparation of presentation documents.

• Prepares draft initial agreements/contracts for review and authorization.

• Coordinates with the City’s legal firm to ensure legal processes and agreements comply with statutory requirements and industry best practices.

• Prepares conveyancing and transfer documents and, when appropriate, finalization and registration of purchase and sale agreements.

• Works together with managers to ensure contractual commitments and requirements are met; coordinates delivery of key documents to City’s legal firm; facilitates registration of documents at Land Titles as appropriate.

Results and Activities - Non union

Credentials - Union

• Post Secondary Certificate in a Legal Secretary or Paralegal program.

• Experience

Knowledge - Non Union

Skills & Abilities - Non Union

Competencies

• Attention to Detail
• Communication Excellence
• Computer Literacy
• Service Excellence
• People Management
• Typing – 45 wpm

Posting Text

Physical Demands

Special Instructions to Applicant

Additional Hiring Information

Testing may be required. If no fully qualified candidates apply, those not fully qualified may be considered for a training opportunity. Training rates will apply.

The City of Kelowna is committed to being an organization that values and reflects its community’s diverse population, and to fostering an equitable, inclusive and progressive work environment where everyone can be their authentic self and feels a sense of belonging.

Positions that become vacant within the same classification may be filled as a result of this posting if the vacancy occurs within 30 days of closing.

Pay Rate

Starts at $38.80 per hour plus 14% in lieu of vacation, statutory holidays and benefits

Posting Date

03/16/2026

Closing Date

04/06/2026

Days of Work

Monday to Friday

Standard Hours per Day

7

Hours of Work

8am to 4pm

Work Location

CITY HALL

Specify Work Location

4th floor

##Documents Needed to Apply

Required Documents

• Resume

• Cover Letter

Optional Documents

• Other Document 1

• Other Document 2

• Other Document 3

• Other Document 4