About Western

Western University delivers an academic experience second to none. Western challenges the best and brightest faculty, staff and students to commit to the highest global standards. Our research excellence expands knowledge and drives discovery with real-world application. Western attracts individuals with a broad worldview, seeking to study, influence and lead in the international community. Since 1878, The Western Experience has combined academic excellence with life-long opportunities for intellectual, social and cultural growth in order to better serve our communities.

About Us

Western’s Schulich School of Medicine & Dentistry is a leading Canadian centre of outstanding education and research shaping health care for the next generation. The Schulich School of Medicine & Dentistry is the largest Faculty on campus and employs over 2,000 part time and full time faculty and staff.

The Human Resources team is recognized as leaders in human resource practices contributing to the success of Schulich, Western, and its community, which includes Hospital and Research Partnerships. We add value by developing proactive human resource strategies and delivering exemplary employment related services. As a team of innovative professionals, we encourage a productive and respectful work environment through collaboration, partnership and technology.

Key Goals of the Unit:

• Leaders and employees are provided with accurate and timely information, advice, and guidance to influence decisions based on professional HR expertise
• Strategic recruitment and selection of talent, including Academic Leaders, to achieve the objectives and initiatives as set out by the University and School.
• Well-designed work and continually improved systems.
• Constructive and collaborative culture at Schulich and Western.
• Legal, operational, and financial risks of the University and individuals are well managed

Responsibilities

The Summer Student - HR Assistant will assist with the implementation of human resources functions, and provide administrative support pertaining to human resources practices, policies and procedures to ensure smooth operations within the Department. The role will act as a first point of contact, and provide information, in compliance with Western policies, procedures, collective agreements, and government legislation. The Summer Student – HR Assistant will compile and maintain confidential information in accordance with departmental and Human Resources policies and procedures.

• Assists with the implementation of human resources functions, which includes coordinating appointment and re-appointment processes for staff, preparing documentation for review, and updating personnel, in adherence to all collective and employee agreements, relevant legislation, and University policies and procedures
• Supports part-time staff recruitment processes
• Maintains and updates websites, and participates in ensuring website content is aligned with the operational and strategic direction of the Department
• Acts as a first point of contact related to human resources inquiries, providing updates, information and responding or referring to other sources as required
• Effectively handles confidential and sensitive information in compliance with policies and procedures
• Compiles and maintains confidential spreadsheets, files, data and information relating to human resources activities, and generates reports as required
• Researches issues with subject matter experts and assists with projects/events as required

Qualifications

Education:

• Undergraduate Degree in progress with a focus in Business Administration
• Must be a student returning to studies in the fall

Preferred: Bachelor of Management and Organizational Studies, Business Administration

Experience:

• Previous work experience providing administrative support to an organization

Preferred: Previous work experience in a Human Resources department

Skills, Abilities & Expertise:

• Written and verbal communication skills to express ideas clearly, and adapt communication style to suit the situation and audience
• Ability to maintain a positive, outgoing attitude with genuine customer service orientation
• Reliable and dependable with the ability to consistently work assigned schedule
• Ability to follow processes and practices with high attention to detail
• Demonstrates integrity and works in accordance with Western’s policies and procedures
• Ability to multi-task and maintain an organized work environment
• Computer skills with Microsoft Office, with the ability to learn and use new software programs as required
• Personable and courteous in working relationships with colleagues, students and the public
• Ability to work independently and effectively as a member of the team to achieve department goals
• Ability to work in a manner that is compliant with confidentiality requirements as applicable

Why Western?

Western offers a broad and exciting variety of part-time and temporary employment opportunities with ample room for job exploration and growth. Within our beautiful campus, you are part of a progressive work environment that promotes work/life balance including access to our state-of-the-art recreation centre. Apply for an opportunity to be part of the Western community and contribute to its success!

Affirmation Policy

Western, like many postsecondary institutions in Canada, is moving beyond sole reliance upon Indigenous self-identification in its hiring processes. This is to safeguard against the use of incorrect, incomplete, or misleading information in circumstances in which a candidate has made a declaration of Indigenous citizenship or membership. Candidates who are invited for an interview or who are short-listed, and who have made a declaration of Indigenous citizenship or membership for material advantage at Western, including where required or preferred for the position, will be asked to have their declaration of Indigenous citizenship or membership affirmed through a relational accountability process, led by the Office of Indigenous Initiatives (OII), that is consistent with Indigenous ways of knowing, being, and doing. Please contact the OII directly for details on the affirmation processes: https://indigenous.uwo.ca/. The policy can be viewed at: POLICY 1.58 - Affirming Declarations of Indigenous Citizenship or Membership at Western University.

Applying at Western

To ensure that your application is given full consideration, please complete all relevant sections of the application. In addition, you can choose to supplement your application with a cover letter and current resume.

Consideration of applicants will include an assessment of previous performance, experience, and qualifications. Applicants should have oral communication skills in English.

Western Values Diversity

The University invites applications from all qualified individuals. Western is committed to employment equity and diversity in the workplace and welcomes applications from women, members of racialized groups/visible minorities, Indigenous persons, persons with disabilities, persons of any sexual orientation, and persons of any gender identity or gender expression.

Accommodations are available for applicants with disabilities throughout the recruitment process. If you require accommodations for interviews or other meetings, please contact Human Resources or phone 519-661-2194.

Please Note:

This position is an existing vacancy. This position is fully in-person, on-site. We thank all applicants for their interest; however, only those chosen for an interview will be contacted.