The Human Resources Assistant provides reliable administrative and coordination support to the Human Resources Department within a unionized healthcare environment. This entry-level role is well suited to a highly organized individual with strong administrative and communication skills who is interested in developing a career in Human Resources. The position supports day-to-day HR operations and serves as an initial point of contact for employees, requiring professionalism, discretion, and attention to detail.

HR Administration & Records Management

• Organize, compile, maintain, and update employee records in both electronic and hard-copy formats
• Accurately process HR documentation related to recruitment, onboarding, offboarding, and employee status changes
• Maintain data integrity within the HRIS, including personnel files, training records, safety documentation, and compliance tracking
• Support filing standards, document control, and record retention requirements in a healthcare setting

Employee communications and support

• Act as the first point of contact for routine HR inquiries, providing general information or directing staff to appropriate HR team members
• Communicate clearly, professionally, and respectfully with employees and internal stakeholders
• Schedule meetings, interviews, and HR-related appointments
• This role will pay between 25 and 30 dollars per hour based on experience

Require Qualifications

• Completion of a post-secondary degree or diploma in Business Management, Human Resources, Criminology, or a related field, or an equivalent combination of education and demonstrated administrative experience
• Strong administrative skills demonstrated through previous work, or practicum
• Excellent organizational skills and attention to detail
• Clear written and verbal communication skills
• Ability to handle confidential and sensitive information with professionalism and discretion
• Experience in a unionized healthcare or community services environment is an asset
• Familiarity with collective agreements is an asset
• Proficiency with Microsoft Office (Outlook, Word, Excel)
• Working knowledge of an HRIS and/or Learning Management System (LMS) is an asset
• Ability to clear a Criminal Record Check, including Vulnerable Sector screening
• The wage for this role will be between 25 to 30 dollars per hour based on a 35 hour work week.

About Coast

Coast Mental Health (Coast) is one of the largest mental health non-profit societies in Canada and operates a large array of innovative housing and community-based rehabilitation services for people with a mental illness living in and around Vancouver. Coast operates in the Lower Mainland of British Columbia providing approximately 1000 people with supportive housing and 4000 clients living in the community with a wide variety of programs and services.
Coast fosters a client-driven, recovery-oriented environment that promotes restoring health, personal growth and a return to society for individuals with a mental illness through advocacy and providing direct programs and services.

Why Coast

• We believe in the person, not the disease
• We operate client-centered care under the principles of psychosocial rehabilitation
• There is a variety of work within a particular position and within the organization
• We strive to be the best that we can be
• We hold Exemplary Status accreditation through Accreditation Canada
• We have won numerous awards for our innovative programming
• We care about our employees, and believe in living our values and culture throughout the organization

Coast Mental Health is committed to creating a culture of diversity and is proud to be an equal opportunity employer. All qualified applicants will be considered for employment without regard to age, gender, ethnicity, sexual orientation, religion or disability.

Education

Preferred

• Certificate or better

Motivations

Preferred

• Goal Completion: Inspired to perform well by the completion of tasks
• Flexibility: Inspired to perform well when granted the ability to set your own schedule and goals