Job Number:

J0825-0622

Job Title:

Grants and Proposal Development Officer

Job Type:

Permanent FT Support

Location:

Greater Toronto Area

Pay Range:

$39.34 - $45.59

Pay Band:

Support I

Hours/Week:

35

Shift Schedule:

Monday Friday, 8:30 am 4:30 pm

Date Posted:

August 19, 2025

Closing Date:

August 26, 2025

As a unionized employer, Centennial College gives preference to internal candidates as defined in the collective agreement. External candidates will be considered only if there are no qualified internal candidates.

Centennial College recognizes and affirms Diversity, Equity and Inclusion and Indigenous ways of knowing as central to the vibrancy and uniqueness of its learning and working academic mission. We strongly encourage applications from members of Indigenous communities and all equity-deserving groups including Women, Racialized, Persons with Disabilities, and LGBTQ+ communities.

We also recognize that Centennial is situated on the Treaty Lands of the Mississaugas of the Credit First Nation and pay tribute to their legacy as well as that of all First Peoples that have been and remain present here in Toronto. We recognize that First Peoples come from sovereign Nations and that part of understanding our responsibilities of residing on this territory are understanding the true history, circumstances and legacy of the Treaties signed here (such as the Toronto Purchase, Robinson-Huron Treaty and Williams Treaties) and including pre-contact Treaties and Agreements between sovereign Nations and that all peoples in this area are therefore Treaty people with obligations and responsibilities to all our relations.

Position Summary
Reporting to the Manager, Government Relations, the Grants and Proposal Development Officer plays a critical role in advancing the College’s external funding efforts by guiding and executing the development of high-impact grant and proposal submissions that align with the intuition’s strategic priorities.

This position works independently and collaboratively with cross-functional teams to identify funding opportunities, develop compelling content, and coordinate all stages of complex funding applications. The incumbent applies advanced writing skills, analytical ability, and proposal stewardship expertise to ensure high-quality, competitive proposals that support institutional goals related to innovation, applied research, education, and community engagement. The role requires deep knowledge of public sector funding mechanisms, government and agency priorities, excellent judgement in navigating internal approval processes, and a strong ability to support and advise stakeholders at all levels of the organization.

Responsibilities

• Guide and execute the development and submission of high-quality grant proposals aligned with institutional priorities and funding agency requirements.

• Write and edit persuasive proposal content, including need statements, project descriptions, evaluation frameworks, and institutional overviews.

• Synthesize input from subject matter experts, faculty, and staff to produce clear, cohesive proposals.

• Customize standard language and institutional content for different funders and funding streams.

• Coordinate internal timelines, workflows, and document gathering to ensure timely and complete submissions.

• Support outreach, communication, and relationship-building with funders throughout the grant lifecycle and beyond.

• Scan for external funding opportunities and advise internal stakeholders on strategic fit and institutional alignment.

• Monitor and evaluate government, foundation, and sector-specific funding programs.

• Assess calls for proposals and provide strategic summaries and recommendations to subject matter expert and leadership.

• Advise on proposal scope, funder alignment, and competitive positioning in collaboration with the Manager and relevant departments and stakeholders across the College at all levels.

• Maintain strong knowledge of institutional priorities and funding landscapes to guide proposal planning.

• Support cross-departmental collaboration and build internal capacity for successful grant development.

• Provide guidance and consultation to faculty and staff on grant structure, funder expectations, and effective storytelling.

• Facilitate proposal planning meetings and coordinate inputs across academic and administrative units.

• Contribute to training sessions, resource development, and onboarding materials to support grant literacy across the institution.

• Foster a collaborative, service-oriented approach to proposal support.

• Develop and maintain a narrative library of reusable proposal content such as templates, boilerplate language, case studies, and data points.

• Track proposal activity, funding success rates, and outcome metrics using internal systems.

• Support the preparation of internal reports and insights to inform strategic planning and future grant readiness.

• Assist with post-submission activities such as revisions, funder responses, and coordination.

• Support post-award requirements with funders, including agreement signing and reporting obligations.

• Perform other job-related duties as assigned

Qualifications/Experience

• Three-year degree/diploma in Public/Business Administration, Nonprofit Management, Communications, English, or another related field; or a combination of education, training, and experience that demonstrates equivalent knowledge, skills, and abilities.

• Professional certification or courses in grant writing, project management, or proposal development will be considered an asset.

• Minimum of three (3) years of experience required in proposal development, or funding application coordination, preferably in a post-secondary education, nonprofit, government, or other public sector environment.

• Demonstrated experience developing complex proposals with multiple contributors and deadlines.

• Experience liaising with diverse stakeholders, including academic departments, administration, and external funding agencies.

• Strong knowledge of government, foundation- and sector-specific funding programs and application processes.

• Excellent writing, editing, and communication skills, with the ability to craft clear, persuasive, and tailored content for a variety of audiences.

• Proven project coordination and organizational skills with the ability to coordinate multiple concurrent proposals and timelines effectively.

• Ability to interpret complex guidelines and translate them into actionable steps for proposal teams.

• Proficiency in Microsoft Office and collaborative platforms, such as SharePoint, Teams, and/or grant management systems.

• Highly self-directed, with strong analytical, problem-solving, and critical thinking abilities.

• Strong interpersonal skills, capable of working collaboratively and providing consultative support across departments.

• Commitment to continuous improvement and equity, diversity, and inclusion in funding strategies and institutional support.

Apply online: www.centennialcollege.ca/careers

Proof of credentials or equivalencies from accredited regional or federal post secondary institutions and/or their foreign equivalents will be required at the time of job offer.

When applying, your cover letter and résumé must include examples that reflect all of the requested skills and qualifications and must be submitted online by August 26, 2025 at 11:59 PM EST. Please quote Job ID J0825-0622. Misrepresentation of applicant information will be grounds for your exclusion from the competition or for dismissal should you subsequently be hired for the position. We wish to thank all applicants for their interest and advise that only those selected for an interview will be contacted.

We are committed to providing persons with disabilities equal opportunities regarding all employment activities, including access to jobs and accommodations during employment as required, in accordance with the Ontario Human Rights Code (OHRC) and the Accessibility for Ontarians with Disabilities Act (AODA).