Location

Toronto, Canada

Job type

Full-Time

Work mode

Hybrid

Job level

Professional

Job ID

10155

Company

Munich Re America Services

Employment type

Regular

Area of expertise

Services & Support Functions

Senior Administrative Assistant, (North American Audit Hub)

JOB DESCRIPTION

Be a part of a dynamic, global team! We are seeking an experienced and highly organized Senior Administrative Assistant to join our North America Audit Hub team. You will provide comprehensive administrative support to the SVP and internal audit team, facilitating smooth day-to-day operations and enabling the team to concentrate on core audit functions. Your responsibilities will include providing support and assistance for operational and governance related activities that contribute to the execution of key Internal Audit processes and accepted practices while also managing administrative tasks including maintaining calendars and coordinating travel and expenses. As a trusted advisor, the NAAH builds effective relationships while providing independent value-added internal audit services necessary to provide reasonable assurance regarding the effectiveness of governance, compliance, risk management, and internal controls systems.

As a trusted advisor, the Senior Administrative Assistant will:

• Assist with preparation of presentations, ad hoc briefing documents and other meeting materials (e.g., data exhibits) required for internal team meetings including quarterly audit committees, management reporting, quarterly SLA discussions, and annual and ongoing risk assessment.
• Run reports and compile information from internal reporting packages and databases on a regular / established basis to support the internal audit team.
• Independently update client contact information / key stakeholders for North America Companies and keep updated regarding relevant company changes from both internal and external sources. Highlight information to SVP / Directors for inclusion in stakeholder meetings and relationship management.
• Maintain internal websites, org charts, report distribution lists, client facing communication, etc. to ensure consistency across the NAAH.
• Assist with audit specific activities as needed including report issuance, issue follow up, scheduling and continuous improvement activities.
• Support all department related financial activities including annual budgeting, budget to actual analysis, purchasing, invoice processing, and vendor onboarding.
• Contribute to team recruiting efforts, including coordinating availability for interviews and assisting with new employee onboarding.
• Provide administrative support for assigned team members including scheduling meetings, making travel arrangements, preparing T&E reports, arranging conferences etc.
• Perform other regular and ad hoc administrative support for as assigned (e.g., BCP documentation, records retention etc.).

Your Profile…

• Undergraduate degree preferred
• Three plus years of business experience preferred. Administrative Assistant experience or its equivalent is a plus.
• Advanced / expert review and editing qualifications.
• Proficient in Microsoft Word, Microsoft Excel, Microsoft Access, Microsoft PowerPoint, Automated Calendar Systems and Electronic Mail.
• Availability to work with data and familiarity or willingness to learn Microsoft Power BI.
• Excellent interpersonal and communication skills.
• Proven project management and organizational skills. Ability to execute projects from concept to completion with minimal direction.
• Attention to detail and proven problem solving skills.
• Ability to analyze situations, determine appropriate actions and follow through.
• Ability to be flexible and adapt to change quickly, including frequent multitasking and reprioritization of work.
• Must be a highly responsible individual who can operate independently.

In addition to an exciting job opportunity, we offer the following…

• You will be exposed to challenging projects and development opportunities to grow your skills and career with both local and global colleagues and partners.
• A comprehensive total rewards financial program which includes extensive flexible benefits and pension.
• A hybrid work environment in an inspiring physical workplace setting.
• Educational Assistance Programs that continue to recognize your on-going success.

AI Disclosure: While Munich Re may use AI at various stages of our recruitment process, AI is NOT used in the screening, assessment, or selection of candidates - every application is reviewed by our talent acquisition team to ensure a fair and personalized experience.

Click on the link to apply…
Munich Re/Temple Insurance is committed to providing a work environment that is inclusive and free of employment barriers and discrimination. Accommodations will be made for qualified applicants with a disability throughout the recruitment process. If you receive a request for an interview and you have a disability which will require an accommodation to support your participation, please contact AODARequestHR@munichre.ca as soon as practical so that suitable accommodations can be arranged.

At Munich Re US, we see Diversity and Inclusion as a solution to the challenges and opportunities all around us. Our goal is to foster an inclusive culture and build a workforce that reflects the customers we serve and the communities in which we live and work. We strive to provide a workplace where all of our colleagues feel respected, valued and empowered to achieve their very best every day. We recruit and develop talent with a focus on providing our customers the most innovative products and services.