About the role
Our Corporate Services team is seeking an entry-level Compliance Law Clerk to provide essential support for corporate compliance and annual maintenance. This role is ideal for an individual with foundational knowledge in corporate law, excellent organizational skills, and a keen ability to handle multiple priorities in a dynamic legal setting.
What You Will Be Doing
- Prepare and maintain annual corporate documents, including resolutions, returns, and updates to directors, officers, and corporate details.
- Ensure timely filing of required government documents such as notices of change and annual returns.
- Coordinate and prepare documents for extra-provincial registrations and ensure compliance with applicable legislation like the Business Corporations Act (Ontario) and Canada Business Corporations Act.
- Maintain and update corporate databases and manage electronic documentation related to compliance and annual maintenance.
- Assist in monitoring and auditing organizational compliance with internal policies and external regulations, including preparing compliance reports and supporting internal investigations.
- Contribute to the development and revision of compliance policies and procedures to ensure alignment with current laws.
- Support the delivery of training programs on compliance-related issues and procedures to employees.
- Provide general administrative support to the compliance team, including scheduling, record management, and file organization.
Qualifications
- Law Clerk diploma from an accredited college or completion of the Institute of Law Clerks of Ontario Certification.
- At least 1 year of experience in a compliance or corporate services role, or a similar legal setting.
- Familiarity with legal entity management software such as MinuteBox, is an asset.
- Strong analytical skills, meticulous attention to detail, and effective problem-solving abilities.
- Excellent organizational skills and the capability to manage multiple tasks with competing deadlines.
- Strong interpersonal and written & oral communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
About Loopstra Nixon LLP
Welcome to Loopstra Nixon.
We are a team of client-centered lawyers who are shaping the future of business and public law in Canada. We deliver exceptional service through tailored client solutions delivered by our top-tier team of legal talent.
Our team of lawyers possess unique and diverse skillsets, so that clients can come to us for any and every issue at hand. We are quick to adapt and always on call. Whether we are delivering cutting-edge legal solutions or providing strategic business advice, we revolve around you.
Our key practice areas include business law, litigation & dispute resolution, municipal, land use planning & development, commercial real estate, labour & employment, technology & intellectual property and bankruptcy, insolvency & restructuring.
We work across Canada and around the world through our network of global affiliates at LawExchange International.
50 YEARS OF SERVICE AND COUNTING.
With its humble beginnings in a storefront office in Toronto, Charles Loopstra and Sandy Nixon started something special – a firm that has grown with each and every one of its clients. In 2023, Loopstra Nixon celebrated its 50th anniversary. The founding partners infused ambition, hard work, and an entrepreneurial spirit into the firm. Their commitment to client service and client relationships formed the foundation and set the expectations for every member of the Loopstra Nixon team.
We are proud of where we started and proud of where we are going.
About the role
Our Corporate Services team is seeking an entry-level Compliance Law Clerk to provide essential support for corporate compliance and annual maintenance. This role is ideal for an individual with foundational knowledge in corporate law, excellent organizational skills, and a keen ability to handle multiple priorities in a dynamic legal setting.
What You Will Be Doing
- Prepare and maintain annual corporate documents, including resolutions, returns, and updates to directors, officers, and corporate details.
- Ensure timely filing of required government documents such as notices of change and annual returns.
- Coordinate and prepare documents for extra-provincial registrations and ensure compliance with applicable legislation like the Business Corporations Act (Ontario) and Canada Business Corporations Act.
- Maintain and update corporate databases and manage electronic documentation related to compliance and annual maintenance.
- Assist in monitoring and auditing organizational compliance with internal policies and external regulations, including preparing compliance reports and supporting internal investigations.
- Contribute to the development and revision of compliance policies and procedures to ensure alignment with current laws.
- Support the delivery of training programs on compliance-related issues and procedures to employees.
- Provide general administrative support to the compliance team, including scheduling, record management, and file organization.
Qualifications
- Law Clerk diploma from an accredited college or completion of the Institute of Law Clerks of Ontario Certification.
- At least 1 year of experience in a compliance or corporate services role, or a similar legal setting.
- Familiarity with legal entity management software such as MinuteBox, is an asset.
- Strong analytical skills, meticulous attention to detail, and effective problem-solving abilities.
- Excellent organizational skills and the capability to manage multiple tasks with competing deadlines.
- Strong interpersonal and written & oral communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
About Loopstra Nixon LLP
Welcome to Loopstra Nixon.
We are a team of client-centered lawyers who are shaping the future of business and public law in Canada. We deliver exceptional service through tailored client solutions delivered by our top-tier team of legal talent.
Our team of lawyers possess unique and diverse skillsets, so that clients can come to us for any and every issue at hand. We are quick to adapt and always on call. Whether we are delivering cutting-edge legal solutions or providing strategic business advice, we revolve around you.
Our key practice areas include business law, litigation & dispute resolution, municipal, land use planning & development, commercial real estate, labour & employment, technology & intellectual property and bankruptcy, insolvency & restructuring.
We work across Canada and around the world through our network of global affiliates at LawExchange International.
50 YEARS OF SERVICE AND COUNTING.
With its humble beginnings in a storefront office in Toronto, Charles Loopstra and Sandy Nixon started something special – a firm that has grown with each and every one of its clients. In 2023, Loopstra Nixon celebrated its 50th anniversary. The founding partners infused ambition, hard work, and an entrepreneurial spirit into the firm. Their commitment to client service and client relationships formed the foundation and set the expectations for every member of the Loopstra Nixon team.
We are proud of where we started and proud of where we are going.