Accounting Clerk (Contract)
Top Benefits
About the role
Veterinary Purchasing Co. Ltd. (VP) located in St. Marys, Ontario, a 25-minute drive from North London, is the largest veterinary owned animal health distributor in Canada. Our primary purpose is to ensure that Veterinarians have the supplies they need to provide healthcare to all types of animals. Be a part of the Supply Chain Industry and join our team. We are currently looking for like-minded individuals to join our Finance team in an Accounting Clerk role.
Accounting Clerk
This is a full-time 1-year contract position reporting to the financial controller. The successful candidate will perform various accounting and administrative tasks to ensure efficient, timely, and accurate entry of business transactions, maintaining financial records, preparing reports and assisting other clerical staff in the new fully integrated ERP system.
Essential Duties & Responsibilities
- Carry out various accounting and administrative duties including data entry, reconciliations, and monthly reporting.
- Work closely with other accounting clerks as follows:
- Pricing - to verify supplier invoices with respect to products received, pricing, discounts, credits, etc. Enter and review costs, deal and stock adjustment information. Audit brokerage, freight and duty charges and prorate costs to each item. Liaise with suppliers regarding short shipments, errors, surcharge invoices and transactions involving free goods. Verifying and processing price lists.
- Accounts payable - obtaining approvals, coding and entering invoices correctly. Processing payments, reconciling supplier statements and maintaining AP and filing system.
- Assist accounts receivable - to review and enter daily deposits, collection of outstanding accounts, assist with AR reconciliation and maintaining shareholder information.
- Processing and reconciliation of invoices and payments to third party freight carriers.
- Communicate with vendors and customers and respond to inquiries and resolve discrepancies.
- Learn, test and troubleshoot processes in new ERP system and document/update work instructions related to new processes.
- Keep financial records, post journal entries, analyze and reconcile general ledger accounts on daily/monthly basis.
- Process monthly bank reconciliation for multiple accounts and visas.
- Maintain GL accounts and schedules for prepaids, assets and other accounts for month end process.
- Assist with year-end processes, audit and preparation of working papers for external auditors.
- Understand and follow all applicable standard operating procedures as required.
- Other duties as assigned.
Health & Safety
- Works in compliance with the Occupational Health & Safety Act
- Conducts self with regard for safety of employees; is aware of safety and evacuation procedures
- Report any health & safety violations or hazards to your Supervisor
Good Manufacturing Practices
- Follow and understand all relevant Standard Operating Procedures with respect to Good Manufacturing Practices
Company Culture
- Demonstrate a commitment to the organization's core values of service, care, respect, integrity, and community by incorporating these principles into daily work, decision-making, and interactions with colleagues, clients, and stakeholders
- Commit to the organization's mission of delivering the highest level of service to our member practices through the personal actions of people care.
Skills And Knowledge Required
- A post-secondary diploma/certificate in accounting/business considered an asset
- 2+ years’ experience in an accounting clerk role or equivalent (Public accounting experience an asset)
- Ability to work independently or within a team
- Excellent written and verbal communication skills
- Strong analytical, problem-solving solving and decision-making skills
- Proven negotiating/conflict resolution skills
- Ability to organize and manage time effectively
- Exceptional attention to detail and accuracy
- Ability to multitask and meet tight deadlines
- Proficiency in Microsoft Office
Salary is commensurate with experience. Schedule
- Monday to Friday 8:30 a.m. to 5:00 p.m.
Why Choose VP
- Helping serve animal health in our community
- Growing company
- Competitive salary
- Proud to support the Local St. Marys Community
How To Apply Please apply online with your cover letter and resume at: https://vpcl.bamboohr.com/careers
Application Deadline: 5:00 p.m. Tuesday December 9th, 2025
We thank all applicants for their interest; however, only those chosen for an interview will be acknowledged. No phone calls please. VP is committed to employment equity and welcomes diversity. In addition, we encourage applications from all qualified individuals including persons with disabilities, Aboriginal persons, women, and members of visible minorities.
VP provides accommodations to applicants with disabilities throughout the hiring process. If you require accommodations to complete an application, please contact Human Resources hr@vpcl.on.ca or call 519-284-1371 ext. 256 and we will work with you to meet your accommodation needs.
About Veterinary Purchasing Co. Ltd.
Veterinary Purchasing was formed in 1972 with the key, simple purpose of delivering products and supplies in a timely and economical manner to Ontario veterinarians. We are a shareholder-owned company and our shares are owned by only licensed veterinarians who own an accredited facility in Ontario. Currently, the operation is run out of a 145,000 sq. ft. warehouse, divided into 7 distinct zones that are organized by product groupings. Picking, packing and shipment of pharmaceuticals, pet food, supplies, clinic supplies, and much more, is streamlined for efficient service via bar coded bin cards, terminals with bar code scanners, and an automated computerized conveyer system. On our busiest days we ship approximately 1,200 orders and 11,200 pieces!
Mission Statement: “We are dedicated to providing the highest level of service to our member clinics through the personal actions of people who care.”
Accounting Clerk (Contract)
Top Benefits
About the role
Veterinary Purchasing Co. Ltd. (VP) located in St. Marys, Ontario, a 25-minute drive from North London, is the largest veterinary owned animal health distributor in Canada. Our primary purpose is to ensure that Veterinarians have the supplies they need to provide healthcare to all types of animals. Be a part of the Supply Chain Industry and join our team. We are currently looking for like-minded individuals to join our Finance team in an Accounting Clerk role.
Accounting Clerk
This is a full-time 1-year contract position reporting to the financial controller. The successful candidate will perform various accounting and administrative tasks to ensure efficient, timely, and accurate entry of business transactions, maintaining financial records, preparing reports and assisting other clerical staff in the new fully integrated ERP system.
Essential Duties & Responsibilities
- Carry out various accounting and administrative duties including data entry, reconciliations, and monthly reporting.
- Work closely with other accounting clerks as follows:
- Pricing - to verify supplier invoices with respect to products received, pricing, discounts, credits, etc. Enter and review costs, deal and stock adjustment information. Audit brokerage, freight and duty charges and prorate costs to each item. Liaise with suppliers regarding short shipments, errors, surcharge invoices and transactions involving free goods. Verifying and processing price lists.
- Accounts payable - obtaining approvals, coding and entering invoices correctly. Processing payments, reconciling supplier statements and maintaining AP and filing system.
- Assist accounts receivable - to review and enter daily deposits, collection of outstanding accounts, assist with AR reconciliation and maintaining shareholder information.
- Processing and reconciliation of invoices and payments to third party freight carriers.
- Communicate with vendors and customers and respond to inquiries and resolve discrepancies.
- Learn, test and troubleshoot processes in new ERP system and document/update work instructions related to new processes.
- Keep financial records, post journal entries, analyze and reconcile general ledger accounts on daily/monthly basis.
- Process monthly bank reconciliation for multiple accounts and visas.
- Maintain GL accounts and schedules for prepaids, assets and other accounts for month end process.
- Assist with year-end processes, audit and preparation of working papers for external auditors.
- Understand and follow all applicable standard operating procedures as required.
- Other duties as assigned.
Health & Safety
- Works in compliance with the Occupational Health & Safety Act
- Conducts self with regard for safety of employees; is aware of safety and evacuation procedures
- Report any health & safety violations or hazards to your Supervisor
Good Manufacturing Practices
- Follow and understand all relevant Standard Operating Procedures with respect to Good Manufacturing Practices
Company Culture
- Demonstrate a commitment to the organization's core values of service, care, respect, integrity, and community by incorporating these principles into daily work, decision-making, and interactions with colleagues, clients, and stakeholders
- Commit to the organization's mission of delivering the highest level of service to our member practices through the personal actions of people care.
Skills And Knowledge Required
- A post-secondary diploma/certificate in accounting/business considered an asset
- 2+ years’ experience in an accounting clerk role or equivalent (Public accounting experience an asset)
- Ability to work independently or within a team
- Excellent written and verbal communication skills
- Strong analytical, problem-solving solving and decision-making skills
- Proven negotiating/conflict resolution skills
- Ability to organize and manage time effectively
- Exceptional attention to detail and accuracy
- Ability to multitask and meet tight deadlines
- Proficiency in Microsoft Office
Salary is commensurate with experience. Schedule
- Monday to Friday 8:30 a.m. to 5:00 p.m.
Why Choose VP
- Helping serve animal health in our community
- Growing company
- Competitive salary
- Proud to support the Local St. Marys Community
How To Apply Please apply online with your cover letter and resume at: https://vpcl.bamboohr.com/careers
Application Deadline: 5:00 p.m. Tuesday December 9th, 2025
We thank all applicants for their interest; however, only those chosen for an interview will be acknowledged. No phone calls please. VP is committed to employment equity and welcomes diversity. In addition, we encourage applications from all qualified individuals including persons with disabilities, Aboriginal persons, women, and members of visible minorities.
VP provides accommodations to applicants with disabilities throughout the hiring process. If you require accommodations to complete an application, please contact Human Resources hr@vpcl.on.ca or call 519-284-1371 ext. 256 and we will work with you to meet your accommodation needs.
About Veterinary Purchasing Co. Ltd.
Veterinary Purchasing was formed in 1972 with the key, simple purpose of delivering products and supplies in a timely and economical manner to Ontario veterinarians. We are a shareholder-owned company and our shares are owned by only licensed veterinarians who own an accredited facility in Ontario. Currently, the operation is run out of a 145,000 sq. ft. warehouse, divided into 7 distinct zones that are organized by product groupings. Picking, packing and shipment of pharmaceuticals, pet food, supplies, clinic supplies, and much more, is streamlined for efficient service via bar coded bin cards, terminals with bar code scanners, and an automated computerized conveyer system. On our busiest days we ship approximately 1,200 orders and 11,200 pieces!
Mission Statement: “We are dedicated to providing the highest level of service to our member clinics through the personal actions of people who care.”