Human Resources

Thunder Bay

Full-time

Contract

##Overview

This role reports to the Manager, Total Rewards & Workforce Planning in Human Resources. The HR Assistant provides a wide range of HR support services to the Office of Human Resources, including administration, HRIS support, and Benefit Administration.

##Responsibilities

• Process employee letters and payroll forms related to non-union (full-time and part-time) new hires, terminations, transfers, promotions, leaves of absence, salary adjustments, etc;
• Calculate hourly/annual rates of pay, retroactive pay, and changes to employee benefits (pension, LTD, life insurance, etc.);
• Setup and maintain employee files; distribute pertinent information to the payroll department
• Administer the departure process for multiple employee groups including resignation letter collection, ending of wages and position within HRIS and benefit provider, confirmation and keying of outstanding vacation/overtime balances, and employee file coordination;
• Serve as a back-up to Human Resources Coordinator throughout the year, including vacation/absence coverage. May be required to provide additional processing support during busy periods;
• Be familiar with the Collective Bargaining Agreements and ensure compliance;
• Non-union job evaluation administrative support.
• Assist in the development and introduction of automation projects;
• Input data and maintaining integrity of employee information entered in HRIS;
• Assists in the review of current HR processes and systems and makes recommendations for improvement;
• Maintains up-to-date process and system documentation;
• Assists in evaluating, testing, documenting and implementing new or revised HR processes resulting from system updates/releases;
• Ensures the HR Website is reviewed regularly and that information is correct and up to date;
• Assists the Manager, TRWP in ensuring the accuracy of HR records and the integrity of HR data sources through regular reporting.
• Support benefit orientations for all new employees;
• Investigating and rectifying as appropriate both payroll and employee benefit problems, and recommending solutions to the Manager, TRWP;
• Respond to internal and external HR related employee inquiries or requests and provide assistance;
• Prepares letters and HR communications as required.

##Qualifications

• Post-secondary education in Human Resources, or a related field is required.
• One to five years of experience in a unionized environment working directly with HRIS as a Human Resources or Benefits Administrator is desired.
• Those with a combination of education and experience will be considered.
• Must have a comprehensive knowledge of HRIS, reporting systems, Microsoft Office Suite, collective agreement interpretation and well-developed troubleshooting skills.
• Experience working with Ellucian/Colleague and workflow management tools is an asset.
• Ability to successfully handle a high-volume workload combined with multiple priorities is critical.
• Working knowledge of Human Resource principles and practices in an environment where much of the information is highly privileged and confidential.
• Intermediate level understanding of employment related legislation, most notably Employment Standards Act.
• The capacity to apply and interpret legislation, policies, procedures and collective agreements in a unionized environment.
• Excellent oral and written communication skills, a high degree of organizational skills, flexibility and adaptability, capacity to work independently, and under strict deadlines.
• Self-starter, with technical skills who can adapt to new systems and possess the ability to independently explore and learn new features of technology.
• High attention to detail, organization and time management is essential.
• Excellent research skills, a passion for customer service and keen attention to detail are also key factors for this role.

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, racialized persons, Indigenous people, persons with disabilities, and other equity-seeking groups. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority. This is in accordance with Canadian immigration requirements.

Lakehead University has a goal to recruit and retain a diverse workforce as measured by increasing representation of underrepresented groups among applicants, candidates, and hires. Experience working with Indigenous or racialized communities, and/or members of other equity-deserving groups, is a strong asset. A lived experience or worked experience of any of these issues is preferred.

**We appreciate your interest; Lakehead University is committed to supporting an accessible environment.**Applicants requiring accommodation during the interview process should contact the Office of Human Resources at (807) 343-8010 ext. 8334 or human.resources@lakeheadu.ca to make appropriate arrangements.

Benefits Information

Why Lakehead University?

Application Deadline:

Monday, March 30, 2026 - 11:59am

Salary:

$56,158.41

Reference Number:

SCHII-26-10

Application Deadline:

Monday, March 30, 2026 - 11:59am

Salary:

$56,158.41

Yes, eligible for benefits

Reference Number:

SCHII-26-10