Arts Umbrella acknowledges that its work takes place on the unceded, traditional, and ancestral territories of the Semiahmoo, Katzie, and Kwantlen peoples at its Surrey locations and in Vancouver on the unceded, traditional, and ancestral territories of the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh Úxwumixw (Squamish), and səl̓ilw̓ətaʔɬ (Tsleil-Waututh) peoples. Job Details Description About Arts Umbrella Arts Umbrella is where young artists ages 2–22 cultivate their creativity in Art, Design, Dance, Theatre, Music, and Film. As a non-profit organization for arts education, we believe that art is powerful. Powerful enough to change a child’s life in incredible ways. When young people connect with the arts, they gain self-confidence, develop self-discipline, and discover creative expression—qualities they carry with them for life. Arts Umbrella has two locations in Vancouver and Surrey, as well as donor-funded programs at schools, community centres, neighbourhood houses, and healthcare facilities across Metro Vancouver. We serve nearly 20,000 young people every year, with 77% participating in donor-funded programs.

In April 2021, Arts Umbrella moved into a new home on Granville Island. This transformational opportunity allows us to further our vision for a better world where all young lives are inspired to pursue a lifelong journey towards self-expression, compassion, and humanity. It is our mission to be a leader in arts education for young people; to build community and deliver profound life experiences through our commitment to innovation, excellence, and inclusivity. Arts Umbrella is an organization full of heart, where self-expression and creativity are valued and nurtured.

The Opportunity The Coordinator, Human Resources plays a key role in supporting the people and culture that make Arts Umbrella thrive. Reporting to the Director, Human Resources, this position provides essential day-to-day Human Resources support across recruitment, onboarding, employee records, and staff engagement. This role is ideal for someone who is highly organized, approachable, and passionate about creating a positive employee experience in a collaborative, creative, and mission-driven environment.

In This Role You Will

• Support recruitment processes including job postings, interview scheduling, reference checks, and candidate communications
• Coordinate onboarding and orientation for new hires, ensuring a welcoming and consistent experience
• Maintain recruitment files and ensure accurate record-keeping
• Maintain and update employee records in the HRIS (UKG)
• Prepare HR-related documents such as employment letters and contracts
• Assist with reporting, data entry, and file management
• Track employee training, certifications, and other requirements
• Support HR-led staff events, celebrations, and recognition programs
• Assist with employee engagement surveys and communications
• Help create materials that support HR initiatives and internal communications
• Ensure accuracy and consistency of HR documentation
• Distribute and collect employee handbook acknowledgments and policy updates
• Support compliance with organizational and legal requirements

Here’s What You Bring

• Post-secondary diploma or degree in Human Resources, Business Administration, or equivalent experience
• Minimum 1–3 years of HR or administrative experience
• Experience in a non-profit or arts/culture organization (an asset)
• Experience working in dynamic environments and the ability to manage multiple, competing priorities
• Strong organizational and record-keeping skills
• Proficiency in Microsoft Office Suite
• Experience with HRIS systems (UKG preferred)

Diversity & Inclusion Arts Umbrella is dedicated to promoting diversity and inclusion. Our commitment is reflected in our programming, the audience we engage with, the students we serve as well as the staff we employ. Diversity and inclusion in our organization means fostering a workplace in which individual differences are recognized, appreciated, and respected. We actively seek applications from Indigenous peoples, visible minorities, persons with disabilities, people of all sexual orientations and genders, and others with knowledge in diversity and inclusion to help us strengthen our commitment.

Note to Applicants We kindly ask that applicants do not call or visit our office in person to enquire about the status of their application. Due to the volume of applications we receive, only shortlisted candidates will be contacted immediately. Thank you for your understanding and cooperation.